Commitments

02.1 Priority Data Sets of Public Administration

Country: Czech Republic
Action Plan: Czech Republic Action Plan 2016-2018
IRM Report: Czech Republic Mid-Term Report 2016-2018 (Year 1)
Year Action Plan: 2016
 |  End Date: 12/31/2016

From the Action Plan

 
2.1 Opening Priority Data Sets of Public Administration and Supplementing Them Based on Public Consultations

STATE AND DEFINITION OF THE PROBLEM TO BE ADDRESSED BY MAKING THE COMMITMENT One of the commitments in the First Action Plan was to open the most important data sources to the public, companies and professional public for wider use. This commitment was not fulfilled due to the lack of uniform standards, methodological support and the absence of the National Open Data Catalogue (NODC). These obstacles have now been removed within meeting the commitments of the Second Action Plan, when the Ministry of the Interior of the Czech Republic created the Standards and Methods for Publishing and Cataloguing the Public Administration of the Czech Republic and created the NODC. To start the use of open data of the Czech public administration, the data sets that are of special significant economic benefit or enhance the efficiency and optimization of the services and transparency of the state must be published. The proposed list of priority data sets is not complete because there is not sufficient dialogue between the public administration and the public. Therefore, the public does not know what data sources public administration institutions work with and public administration institutions do not know what data sets the public are interested in. This “recurring” cycle can be solved by a dialogue between selected public administration institutions and the public through public consultations. MAIN OBJECTIVE 1. Publish priority public administration data sets as open data. 2. Update the list of priority public administration data sets based on public consultations. BRIEF DESCRIPTION OF COMMITMENT 1. Publish priority data sets in an open form and update them regularly to ensure that they are as up-to-date as possible. (The list of priority data sets is given in the Appendix to Commitment 4.2.1, below the commitment table.) 2. Catalogue the priority data sets in the National Open Data Catalogue. 3. When publishing, updating and cataloguing, proceed according to the Standards for Publishing and Cataloguing the Open Data of the Public Administration of the Czech Republic (Standardy publikace a katalogizace otevřených dat veřejné správy ČR) issued by the Ministry of the Interior of the Czech Republic and published on http://opendata.gov.cz. 4. Update the list of priority data sets based on public consultations. 5. Publish, update and catalogue the data sets added to the list of priority data sets based on public consultations according to the Standards for Publishing and Cataloguing the Open Data of the Public Administration of the Czech Republic.

Lead Institution: Ministry of the Interior


Support Institution: MI, MF, MRD, MJ, MT, ME, GFI, OGRPA, and ČÚZK; Committee of Government Council for Information Society

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From the IRM Review

 

Year IRM Progress Report Published: 2018

4.2.1. Opening Priority Data Sets of Public Administration and Supplementing Them Based on Public Consultations

Commitment Text:

The Ministry of the Interior of the Czech Republic created the Standards and Methods for Publishing and Cataloguing the Public Administration of the Czech Republic and created the National Open Data Catalogue (NODC). To start the use of open data of the Czech public administration, the data sets that are of special significant economic benefit or enhance the efficiency and optimization of the services and transparency of the state must be published. The proposed list of priority data sets is not complete because there is not sufficient dialogue between the public administration and the public. Therefore, the public does not know what data sources public administration institutions work with and public administration institutions do not know what data sets the public are interested in. This “recurring” cycle can be solved by a dialogue between selected public administration institutions and the public through public consultations.

Main Objective: Publish priority public administration data sets as open data and update them regularly to ensure that they are as up-to-date as possible. To catalogue the priority data sets in the National Open Data Catalogue according to the Standards for Publishing and Cataloguing the Open Data of the Public Administration of the Czech Republic issued by the Ministry of the Interior of the Czech Republic and published on http://opendata.gov.cz. Update the list of priority public administration data sets based on public consultations. The method of publishing is closely interconnected with using advanced ICT technologies. A consequence of this commitment is the support of innovations and the modernization and optimization of services provided by the public sector.

Milestones:

1. Making selected public administration data sets accessible in an open form and catalogued in the NODC – see the List of Priority Public Administration Data Sets

2. Public consultations on the most required public administration data sets

3. Public administration open data sets made accessible based on public consultations

Responsible institution: Ministry of the Interior

Supporting institution(s): Ministry of Finance, Ministry of Regional Development, Ministry of Justice, Ministry of Transport, Ministry of Environment, General Financial Inspectorate, Office for Government Representation in Property Affairs, and Czech Office for Surveying, Mapping and Cadastre

Start date: 1 August 2016                                                         End date: 31 December 2018

Commitment Overview

Specificity

OGP Value Relevance

Potential Impact

On Time?

Completion

None

Low

Medium

High

Access to Information

Civic Participation

Public Accountability

Tech. and Innov. for Transparency and Accountability

None

Minor

Moderate

Transformative

 

Not Started

Limited

Substantial

Complete

Overall

 

 

 

 

 

 

 

No

 

 

 

Context and Objectives

This commitment builds on the first and second action plan where open data was featured prominently. In the last three years, the process of opening data that was primarily pushed by the civil society sector has become a priority for the Ministry of the Interior and the public administration.[Note83: See, for example, the speech of the Deputy Minister of Interior at the annual conference, “Open Data in Public Administration 2017,” that was organized on 10 November 2017. The full video of the conference as well as most of the presentations are available online: https://opendata.gov.cz/edu:konference:2017.] In December 2015, the Forum for Open Data[Note84: The Forum has representatives of the Otakar Motejl Fund (Open Society Fund Prague), Faculty of Mathematics and Physics of the Charles University, University of Economics, CSOs from Prague, private companies, and state institutions. http://www.otevrenadata.cz/o-nas/forum-pro-otevrena-data/.] published a manifesto, Our state, our data,[Note85: 'Manifest Nas stat, nase data,“ http://www.otevrenadata.cz/res/data/002/003575.pdf.] promoting open data policy. Civil society and increasingly the private sector has been actively involved in the policy implementation in partnership with several public administration bodies.[Note86: The second edition of the Open Data Expo, a fair supporting dialogue between open data providers and open data users was organized by the Otakar Motejl Fund, Ministry of the Interior, PWC and CZ.NIC, the CZ domain registry, in March 2017. http://www.otevrenadata.cz/open-data-expo/rocnik-2017/.] In December 2016, Michal Kuban, national coordinator for open data from the Ministry of the Interior, together with two colleagues received the “Kristalova lupa” award for promoting and raising public awareness on open data in the public administration.[Note87: Lupa.cz, 'Kristalova Lupa 2016 Cena ceskeho Internetu“ (2018), https://kristalova.lupa.cz/2016/vysledky/.] “Kristalova lupa” is a Czech internet award organized annually for the last eleven years by the portal, Lupa.cz.

 

Under the second action plan, the government developed and approved standards for publishing and cataloguing data in open format. In September 2016, Act No. 106/1999 Coll. on Access to Information was amended to include the definition of “open data and established the National Open Data Portal.[Note88: Otevrena Data, 'Otevrena data v CR: Portal pro poskytovatele“ (27 Jul. 2018), https://opendata.gov.cz/.]  Within this Portal, the National Open Data Catalogue (NODC) was established as a registry of the open data sets provided by public administration bodies, including state agencies, municipalities, and regional governments. The Portal and the Catalogue are updated on an ongoing basis. The catalogue currently contains over 130,000 data sets varying in format and quality and, based on CSO review, most of the datasets are provided by the Czech Office for Surveying, Mapping and Cadastre, which might alter the final statistics.[Note89: This is acknowledged in the annual report on open data published by the Ministry of Interior: https://opendata.gov.cz/_media/dokumenty:v%C3%BDro%C4%8Dn%C3%AD-zpr%C3%A1va-2017.pdf.]

The process of incorporating open data into the government's agenda has not been smooth and was met with resistance from some public administration bodies. Public officials have claimed that the costs of updating the existing outdated information systems is high and have raised concerns over digital privacy and intellectual property rights. Other issues include the loss of control over raw data, business interests, and the lost income to public budgets from data sales. Furthermore, there is no consistent support for the open data policy from politicians. In this regard, there still lacks the political reform necessary to expand the authority of the coordination body and push for effective enforcement. The EU General Data Protection Regulation (GDPR)[Note90: European Parliament and The Council of the European Union, 'Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016“ L 119/1 (Official Journal of the European Union, 4 May, 2016), http://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:32016R0679&from=EN.] directly applicable to EU member states as of May 2018, is the most complex data protection legislation ever adopted in the EU. Its implementation in the Czech Republic can potentially hinder the open data process as it can serve as another pretext for blocking the process of opening data. 

The commitment aims to further open public administration data by establishing a list of priority datasets based on Government Resolution No. 425/2016 Coll. (Milestone 1). The Ministry of the Interior, as coordinator of the open data agenda, can propose the priority datasets but most of them fall under the responsibility of other ministries or agencies. Furthermore, it aims to expand the list of open datasets based on public consultations with civil society stakeholders (Milestones 2 and 3). This commitment strengthens civic participation through public consultations, cooperation with civil society stakeholders, and by facilitating access to open data by the general public. In addition, the obligation to publish open data pushes for modernizing the information systems of public administrations. There is clear relevance to the OGP values of access to information and technology and innovation for transparency and accountability regarding the commitment's innovations, applications, and data publication facilitated by the commitment. This commitment is relevant for developing an open data atmosphere, which is already progressing in the Czech Republic and supported by public consultations, hackathons,[Note91: The Supreme Audit Office, 'Otevrena data maji velky potencial. Jak jej vyuzit, ukazal prvni hackathon verejne spravy' (18 Sept. 2017), https://www.nku.cz/cz/pro-media/tiskove-zpravy/otevrena-data-maji-velky-potencial--jak-jej-vyuzit--ukazal-prvni-hackathon-verejne-spravy-id8952/.] competitions for applications developed with the open data, and the Open Data Expo, a fair where public institutions consult with  data users on open data publishing.[Note92: Otakar Moteil Fund, 'Soutez o nejlepsi aplikaci nad otevrenymi daty“ (2018), http://www.otevrenadata.cz/soutez/; Otakar Moteil Fund, 'Open Data Expo 2018 (2018), https://opendataexpo.osf.cz/.] However, the commitment does not address effective enforcement of open data publication and mandatory publishing of all data generated by central administration bodies. For these reasons, the commitment´s potential impact is considered moderate.

Completion

Milestone 1 lists 14 priority public administration areas with one or more datasets, and their responsible administrative office, to be published in open data format in the National Open Data Catalogue. From this list, five have been published:[Note93: Records from the database of vacant work posts in civil service and open competitions in open data format is available as of December 2017: https://nkod.opendata.cz/datov%C3%A1-sada?iri=https%3A%2F%2Fnkod.opendata.cz%2Fzdroj%2Fdatov%C3%A1-sada%2F255131871.] datasets for the Registry of Contracts (managed by the Ministry of the Interior);[Note94: https://nkod.opendata.cz/datov%C3%A1-sada?iri=https%3A%2F%2Fnkod.opendata.cz%2Fzdroj%2Fdatov%C3%A1-sada%2F143188380] a list of data box holders (managed by the Ministry of the Interior);[Note95: https://nkod.opendata.cz/datov%C3%A1-sada?iri=https%3A%2F%2Fnkod.opendata.cz%2Fzdroj%2Fdatov%C3%A1-sada%2F170966162] datasets of the MS2014+ information system for grant applications (managed by the Ministry for Regional Development);[Note96: https://MS14opendata.mssf.cz (still to be entered into NODC).] and datasets containing information about subsidies and repayable financial aid from the state budget, state funds, state financial assets, and the National Fund and their recipients (CEDR III information system, managed by the General Financial Inspectorate).[Note97: https://nkod.opendata.cz/datov%C3%A1-sada?iri=https%3A%2F%2Fnkod.opendata.cz%2Fzdroj%2Fdatov%C3%A1-sada%2F207724671, https://nkod.opendata.cz/datov%C3%A1-sada?iri=https%3A%2F%2Fnkod.opendata.cz%2Fzdroj%2Fdatov%C3%A1-sada%2F71430997, https://nkod.opendata.cz/datov%C3%A1-sada?iri=https%3A%2F%2Fnkod.opendata.cz%2Fzdroj%2Fdatov%C3%A1-sada%2F71431010, https://nkod.opendata.cz/datov%C3%A1-sada?iri=https%3A%2F%2Fnkod.opendata.cz%2Fzdroj%2Fdatov%C3%A1-sada%2F204864908] The National Fund serves as a clearing house for payments from the EU to the Czech Republic.[Note98: EEA Grants and Norway Grants, “Bilateral national fund - Czech Republic,” https://eeagrants.org/Partnerships/Funds-to-promote-cooperation/Bilateral-national-fund-Czech-Republic.] The remaining nine items are not yet uploaded. The systemization of civil service posts under the OSYS module is under the Ministry of the Interior (see the Commitment 4.1.1).

Eight of the items fall outside the Ministry of the Interior's authority. The Ministry offers methodological and technical support to ministries and state institutions, but the publication of specific datasets is the responsibility of outside departments. The Ministry of Finance did not release datasets from the Administrative Register of Economic Subjects (ARES), citing the high cost of updating the old systems. IT systems are developed and approved under criteria set by the Strategy for Development of IT Systems. However, the author of the application “State Watchdog”[Note99: State Watchman, “Hlidac statu,” https://www.hlidacstatu.cz/.] offered a solution for one Czech koruna that would open ARES in open data format, thereby removing the cost argument. Publishing other data carries further concerns, including the lost income generated by selling datasets to private companies, and privacy issues. Completion of this milestone is limited since most of the remaining items fall outside the lead agency's authority.

Milestone 2 commits to public consultations about the most demanded public administration datasets. This milestone has been implemented via the Open Data Wishlist, an online data survey placed on the Open Data Portal (opendata.gov.cz), the Czech Digital Agenda Coordinator's website (www.digiczech.eu), and the Otakar Motejl Fund's website (www.otevrenadata.cz). Through the survey, citizens can suggest specific datasets to be made available in open format. It was launched in December 2016. There were two evaluations: 86 proposals were submitted by the end of April 2017 and 19 proposals were submitted by the end of December 2017. Evaluation results are on the opendata.gov.cz website.[Note100: Otevrena data, “Analyza nejzadanejsich datovych sad,” https://opendata.gov.cz/dokumenty:anal%C3%BDza-opendata-wishlist.] The most requested data concerned the Cadaster of Real Estate (12 proposals), the Administrative Register of Economic Subjects ARES (9 proposals), a list of judges, and air pollution. The proposed datasets were categorized into five groups according to the legal feasibility to publish them in the open format.[Note101: For example, the survey identified demands for environmental data fall under the procedures established within Act No. 123 /1998 Coll., on Access to Information on the Environment and under the open data definition codified in the Act No. 106/1999 Coll. on Access to Information.] The milestone is completed although further consultations are envisaged also under Commitment 4.2.2. 

Milestone 3 uses results of Milestone 2 to seek that the requested datasets be included in the list of mandatory datasets to be published in open format. The amended Government Resolution No. 425/2016 Coll. was expected to be sent to consultation in December 2017. The level of completion is limited until the new datasets are included in the government's resolution, thereby providing a legal basis to start the process.

The commitment and milestones overall do not contain specific benchmarks but rather general indicators that cannot be checked against the performance, for this reason the specificity is considered medium.

Early Results

The National Open Data Catalogue (NODC) that serves as a registry of open datasets provided by public administrations currently contains over 130,000 datasets. According to the European Data Portal assessment of the Czech Republic for 2017,[Note102: European Data Portal, 'Czech Republic – Overview' (14 Aug. 2017), https://www.europeandataportal.eu/sites/default/files/country-factsheet_czech-republic_2017.pdf.] NODC has 580 visitors on average per month. Furthermore, to improve coordination within the public administration, the Government Council for Information Society established the Open Data Working Group in March 2017.[Note103: Ministry of the Interior, 'Rada vlády pro informacni spolecnost' (22 Aug. 2018), http://www.mvcr.cz/clanek/rada-vlady-pro-informacni-spolecnost.aspx?q=Y2hudW09Mg%3d%3d.] The members of the Working Group were nominated by the Head of the Government Council for Information Society and include representatives from ministries, central institutions, and local municipalities. The Working Group serves as a government platform for open data providers and suppliers from public bodies and authorities to share knowledge and best practices as well as to identify the datasets regularly requested by the public and private sectors.[Note104: Otevrena data, 'Pracovni skupina uzivatelu otevrenych dat' (19 Nov. 2017), https://opendata.gov.cz/kontakt:skupina-u%C5%BEivatel%C5%AF-otev%C5%99en%C3%BDch-dat.] The ministries and several state agencies are represented in the group by their designated open data coordinators. The main aim of the working group is to facilitate and coordinate the open data process. Civil society and other relevant stakeholders outside of the public administration are not involved.

In September 2017, the Supreme Audit Office of the Czech Republic organized the first hackathon[Note105: The Supreme Audit Office, 'Otevrena data maji velky potencial.'] of the public administration in cooperation with other ministries, state agencies, the Otakar Motejl Fund, and the University of Economics, Prague. Over sixty programmers developed 15 new applications based on the open data published on the NODC. The best applications addressed gambling and insolvency (through interactive maps showing the number of gambling-related insolvencies in municipalities) and contract linkages (through connecting Registry of Contracts data with data from public administrations and a list of public organizations). The best applications are available at hackujstat.cz. A further series of hackathons is planned for September 2018.[Note106: The Supreme Audit Office, 'Hackathon verejne spravy ver. 2.0' (2018), https://www.hackujstat.cz/.]

Next Steps

This commitment should be taken forward into the next action plan. It could set up a multistakeholder mechanism for regularly updating priority data sets. Opening data should be prioritized to prevent the Czech Republic from lagging behind EU counterparts. Effective enforcement of open data publication, as well as considering the “open by default”[Note107: Open Data Charter, 'Principles,' https://opendatacharter.net/principles/.] principle, should be a goal of the next action plan. This would require further amendments to the Act on Access to Information, conformity of the “open data” definition and approach within relevant legislation (e.g. No. 123 /1998 Coll., on Access to Information on the Environment), and expanded authority for the coordination body. For the current commitment, the following can be suggested:

·       Public administrations should not only publish the datasets from the list stated in the commitment but catalogue the datasets in NODC in open format;

·       Public consultations should focus on gathering feedback on the quality of published data in open format;

·       Continue to hold multistakeholder activities (hackathons, public consultations) and incorporate them later as a standard tool for the public administration; and

·       Further amendments to the Act on Access to Information should include stronger enforcement mechanisms.

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Overview

Design

Specificity

Not Reviewed
None
Low
Medium
High

Relevant to OGP values

Potential Impact

Not Reviewed
None
Unclear
Minor
Moderate
Transformative

Implementation

Completion at Midterm

Not Reviewed
Unclear
Not Started
Limited
Substantial
Complete

Completion at End of Term

Not Reviewed
Unclear
Not Started
Limited
Substantial
Complete

Results

Did it Open Government?

Worsened
Did Not Change
Minor
Major
Outstanding


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