13 Public participation in Road Network Projects

Country: Afghanistan
Action Plan: Afghanistan Action Plan 2017-2019
Year Action Plan: 2017
Start Date: 1/1/2018  |  End Date: 8/31/2019

From the Action Plan

Developing a Public Participatory and Supervision Mechanism for the Planning and Implementation of Road Network Projects Developing a Public Participatory and Supervision Mechanism for the Planning and Implementation of Road Network Projects It will be both monitoring and participation mechanism through people or community engagement process. In other words, the people will be engaged in planning and implementation phase of the project to monitor the project in order to ensure transparency in the project execution. In terms of participation, MoPW is committed to involve and to utilize local labor and local population in projects particularly maintenance of the project. Hence, the engagement process will be carried out systemically through involving the local representatives of community. In this regard, MPW has developed community engagement framework which describes the role of local community precisely in projects. Ministry of Public Works Entity/Main Implementing Organization Description of Commitment Based on the estimations conducted by the Ministry of Public Works, it indicated that the development and supply of transport infrastructure doesn’t meet public’s demand. It means that there is an imbalanced development compared to demand for transport infrastructure. The second challenge to be addressed remains the poor quality of transport infrastructure in particular highways, urban roads, bridges and culverts. For example, roads are being built in Afghanistan, which destroy within six months or one year. The third problem is slow development and supply process of transport infrastructure in Afghanistan. Most of the infrastructure projects are not executed within specified time period, and last longer than the contracts period. The fourth problem is the operation & maintenance of transport infrastructure. Both government and public have neglected in this regard. The fifth problem is lack of priority infrastructure projects identification. Since limited resources are available for development of infrastructure, so according to financial principles, the limited resources should be allocated to prioritized projects. Sixth, political interventions in selection and implementation of road projects and lack of specific standards in this regard, plus, high cost of infrastructure development in Afghanistan are the main factor which not only slow the road development process, but retards the national development as well. What is the general problem that the commitment focuses on? To address the aforesaid problems, MPW is greatly committed to engage provincial representative and local community in project selection and execution process. In this regard, MPW has come up with community engagement framework. Under the framework, MPW is patronizing the engagement of local communities to identify and select projects. This would facilitate MPW to strengthen a strong government/communities’ partnership via injecting the sense of ownership rights to communities having influence on identification and selection of projects. In addition to that MoPW is also working to involve civil society particularly integrity watch of Afghanistan (IWA) to monitor MoPW activities. In this regard, MoPW has drafted MoU with integrity watch of Afghanistan in order to ensure transparency in MoPW activities. In coordination with MoPW, local communities, and volunteers, IWA will monitor all operational activities of MoPW associated with procurement process, project selection, project execution, and contract allotment to the bidders in order to ensure that all processes are being followed in a transparent manner. And MoU will get sign once finalized. Below is the framework of community engagement I. Government As main Infrastructure entity, Ministry of Public Works will embark on provincial connectivity program by engaging local community in all the prioritized provinces. This engaging process will be done through provincial and district representatives. Once the engagement process starts, the local community will be allowed to vote as to whether agree on government proposed project (Projects selection indicators) or to propose the desirable projects in that area. What is the commitment? Community Engagement/Consultation Government (MPW) •MPW will lead this consulation by engaging Provincial and local presentatives People's Representatives •Provincial rep. will closely work with MPW in order to enure the active participation of local community in project execution process Local Community •The desirable project will be identified by the Local community Project Implimentation MPW will implement the project based on local community recommenda tion II. People's Representatives People's Representatives engagement process will play an imperative role in building relationship between local population and governments. Here, People’s representatives both provincial and district will closely work with MPW to facilitate local community engagement in order to ensure active participation of local population in project selection in each area. Thus, this process will immensely help to identify the community-based demand in term of project selection. III. Local community Local community has always been a great focus for the government. Therefore, this process will greatly depend on local population’s demands in terms of project selection. In this process, the desirable projects will be identified and selected by the community through local engagement process. Thus, the choice will be given to local community in term of project selection in their areas by the government. IV. Project execution In this phase, the government will not only implement all those recommended projects in prioritized districts but also will monitor the project implementation process in coordination with local community. To do so, MPW and local community will work closely in project execution phase. The name of the program is “Provincial Roads Connectivity Program (PRCP)”. Under this Program the people or community consultation and engagement will take place through a proper mechanism. MoPW will entice representatives at provincial and district levels before embarking on projects. Initially, MoPW will engage the representatives and local community in project selection process, once the process done; then they will monitor the implementation phase of projects in order to ensure the transparency in the project activities. After completion of both selection and implementation phases, the community will participate in the maintenance of the project by utilizing local labor and resources. Hence, in this way, the following outcomes will be derived; (1) people will consider the projects of their own which will immensely help in completion of the projects at time, (3) will enhance trust in Government by involving people in the projects, and (3) local economy will be improved. Provincial Road Connectivity Program MoPW will work with Civil Society in accordance to memorandum of understanding. The main objective of the work and meetings are to ensure that all projects of Ministry of Public Work are done in transparent way. Further, the suggestions and ideas will be exchanged associated with MoPW operations such as procurement process, project selection, project execution, and contract allotment to the bidders, service improvement, and tacking corruption. Purpose of Working with Civil Society After the thorough prioritization of projects via applying technical methodology, in which the criteria and indexes have been set. Once, the prioritization process is being completed; the consultation process will get start at this stage. Under the consultation process, MoPW will involve people in the monitoring of the projects in order to ensure transparency in project delivery. Purpose of Public Consultations By developing the public participatory and supervision mechanism in consensus with representatives of civil society and all related entities will not only set a specific standard for development of transport infrastructure, but also strengthens Government/public partnership in supervising and monitoring from start to end process of projects development, including selection, implementation and maintenance of road network will be feasible. First; providing opportunity for public participation in projects’ selection will cause to allocate the resources to projects which are priority on the basis of defined indicators. Second; public monitoring will lead to development of road network projects with allocated resources, given time, and certain quality. Third; Creating a sense of ownership, commitment and responsibility will encourage public to cooperate in maintenance of completed road projects with the government. How does commitment work in solving the problem? This commitment is linked to public participation and assurance of open government transparency. First; people and representatives of civil society get involved in prioritization of projects. The prioritization of projects would be done with consensus of public and where to allocate the limited financial resources. This is related to the commitment to open government public participation. Second; public monitoring will force in-charge authorities to develop the projects with specific resources, and with certain time and quality. In this case, the purpose of transparency of open-governance will be ensured. Why is this commitment linked to the values of open government partnership? Ministry of Public Works (MPW) in association with Open Government Secretariat of Afghanistan (OGPA) Lead organization Representatives from civil society and OG P will be the members of this working group. The MoPWs will have the leading position, the members selection process will take place in coordination with the stakeholders. Working Group Structure Commitment Pattern (Continuos) Funds for the implementation of this commitment ……. This commitment relates to sustainable development, strategy of Ministry of Public Works, and regulation maintenance of public benefit assets Additional Information Important activities (with expected and measurable results) Start Date End Date Creating a working group to arrange a draft 07/09/2018 20/09/2018 Ministry of Public Works in coordination with its stakeholders such as Ministry of Transport (MoT), Municipalities, Ministry of Urban Development and Housing (MUDH), Ministry of Communication and IT (MoCIT), Ministry of Rehabilitation and Rural Development (MRRD), and Ministry of Industry and Commence (MoIC) has plan to develop a joint working group on developing people engagement mechanism At first phase, the MoPW and its stakeholder will draft a background paper in this regard in order to develop terms of reference for each stakeholder. Under the ToR, each stakeholder will have distinguish responsibilities to engage people in the projects in order to retain transparency. Below are the responsibilities No Purpose Organization Date 1 Discussion on people participation on regulations development process MoT 20/11/2018 2 People participation on project selection Municipalities 27/11/2018 3 People participation on project selection MUDH 05/12/2018 4 Discussion about the MoU on joint project implementation mechanism MoCIT 12/12/2018 5 Discussion about the Urban Development Policy MRRD 19/12/2018 6 Public awareness MoIC 27/12/2018 Developing draft of the framework for provincial roads connectivity 20/09/2018 30/10/2018 program in partnership with the people Engaging people as partner in provincial roads connectivity program will have the following exclusive outcomes: (1) taking advice of local population in project selection and implementation process in order to meet their ultimate demands associated with connectivity, and economic development, (2) enhancing local cooperation by considering local population as key partner in the projects, (3) ensuring security of the projects by engaging local population in the projects, and (4) reducing poverty ratio particularly at district level by utilizing local labors. Organizing an advisory meeting with relevant civil society 30/10/2018 20/11/2018 The sole purpose of advisory meetings and working with civil society particularly Integrity Watch of Afghanistan (IWA) is to retain transparency in MoPW’s operations. Hence, meeting and working with IWA will have the following outcomes: (1) engaging people in project execution phase through a systematic approach at district and provincial levels in order to ensure transparency in project implementation, (2) involving IWA in project execution, contract allotment to the bidders in order to tackle corruption (3) providing people access to information associated with all operations of MoPW, and (4) publishing the monitoring and transparency report to the citizens in order to make sure that the people-oriented services are executed and monitored in a transparent way. Arrange an inter-ministerial meeting with involved entities in this regard 20/11/2018 10/01/2019 Despite the community engagement, an appropriate coordination mechanism need to be established amongst the government entities in order to implement integrated infrastructure project efficiently. Under this mechanism, multiple government entities will get together before embarking on integrated infrastructure projects. In other words, in these meetings; every entity will share its plans and responsibilities associated with integrated infrastructure project based on theirs ToR. Hence, these meetings will immensely help to ensure that all facilities including power, internet connectivity, water, sanitation, and irrigation are being considered while implementing integrated infrastructure project. 10/01/2019 25/01/2019 Finalizing the framework 25/01/2019 25/04/2019 Start of public consultation process with 10 priority provinces Developing budget plan 25/04/2019 10/05/2019 Once the projects are selected and prioritized by applying all technical criteria/indexes, the projects will be categorized as A, B, and C. Then the ministry will develop budget plan based on project category. In other words, the budget will be allotted based on category and importance of the project. Contact: Focal point in executing entity Sakhi Mohammadi Designation, section or department (Plan and Policy Director of Ministry of Public Works) Email address and phone number Email: Mob:0795663040 Ministry of Rural Development, Ministry of Urban Development, Ministry of Justice and Municipalities. Other related entities, governmental related entities Different social entities, Local Councils, Religious Scholars of Masjids, Medias and International non-governmental organizations. Civil society organizations, private sectors, multi-aspect parties, work groups

Lead Institution: Ministry of Public Works

Support Institution: Ministry of Rural Development, Ministry of Urban Development, Ministry of Justice and Municipalities., Different social entities, Local Councils, Religious Scholars of Masjids, Medias and International non-governmental organizations.


From the IRM Review




Relevant to OGP values


Completion at End of Term

Not Reviewed
Not Started


Did it Open Government?

Did Not Change

See similar commitments