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Romania

Making an Inventory of the Datasets Produced by the Ministries and Subordinate Agencies (RO0020)

Overview

At-a-Glance

Action Plan: Romania, Second Action Plan, 2014-16

Action Plan Cycle: 2014

Status: Inactive

Institutions

Lead Institution: Public institutions

Support Institution(s): Chancellery of the Prime-Minister CSOs: Open Data Coalition

Policy Areas

Open Data, Records Management

IRM Review

IRM Report: Romania End-of-Term Report 2014-2016

Starred: No

Early Results: Marginal

Design i

Verifiable: Yes

Relevant to OGP Values: Access to Information Technology

Potential Impact:

Implementation i

Completion:

Description

Making inventories of the datasets produced by the public administration is an essential step in opening public data.
Representatives of both the civil society and of the private sector have stated that they expect the public administration to deliver inventories of datasets, and subsequently, accurate datasets in easy to use formats.
As a result of this commitment, the ministries and their subordinate agencies will create, publish and keep up to date inventories of the datasets they prepare, whether published or unpublished.
In this way, the stakeholders will be able to identify the datasets that are likely to have the greatest economic or social impact, and request they are published with priority.

IRM End of Term Status Summary

Commitment 2. Making an Inventory of the Datasets Produced by the Ministries and Subordinate Agencies

Commitment Text:

Making an inventory of the datasets produced by the ministries and subordinate agencies

1.     Develop the open data Guidelines

2.     The ministries and their subordinate agencies will be required to establish and enforce the internal processes needed for: a) identifying all the datasets they generate that could be published in an open format; b) regular assessment and update of the datasets.

3.     The ministries will create inventories of the datasets that may be published in an open format. These lists will include both the datasets generated at the central level (ministry) and those generated by subordinate agencies.

4.     The inventories will be gathered on a single database by the Chancellery of the Prime-Minister and will include the name of the dataset, the agency that covers it, the available format, the proposed date for publishing and the proposed updating frequency. The centralized inventory will be published online on ogp.gov.ro and, based on requests and feedback received from the public through an online form, it should also facilitate the prioritization of the publication of particular datasets.

Responsible institutions: All 17 institutions independently accountable for applying the commitment in their own jurisdiction

Supporting institutions: Chancellery of the Prime Minister, Romanian Open Data Coalition

Start date: September 2014                                      End date: December 2015

 

Commitment Aim:

This commitment aims to improve access to open data by taking four key steps:

       Develop open data guidelines,

       Establish procedures at the ministry level to identify datasets,

       Create inventories of datasets at the ministry level, and

       Create a single, centralized database that includes all inventories created at the ministry level.

This commitment builds on activities from previous action plans. The first included a similar commitment (making an inventory of the available open datasets and identifying the most useful data for each government institution). In the second action plan, the government  modified the goals to require ministries to inventory all datasets, thereby increasing transparency. This commitment  encourages more data-based policy making in Romania by offering stakeholders access to economically and socially impactful datasets.

Status

Midterm: Limited

The government had completed and published the open data guidelines in April 2015, after some delay.[Note 5: The open data guidelines are available online at http://bit.ly/2hMwtHF. ] Progress on developing procedures to identify the datasets and regularly update them has been uneven. The government had made more progress on creating inventories of datasets at the ministry level, but it was still struggling at the level of subordinate agencies. For more information, please see the 2014–2015 IRM midterm report.

End of term: Substantial

Based on the government’s self-assessment report, on the IRM’s desk research, and on interviews with officials from the Chancellery of the Prime Minister and civil society representatives, the commitment has been substantially completed. Open data guidelines were already in place at the time of the midterm evaluation.

One of the key activities, establishing procedures and identifying datasets at the ministry level, could not be evaluated directly because this information is not public. However, ministries created inventories and published them online,[Note 6: The complete inventory can be found at http://bit.ly/2i6v4iu. Additionally, the uploaded datasets can be accessed, grouped by institutions, at http://data.gov.ro/organization.] and the self-assessment report confirms that procedures have been developed at the ministry level. Based on the information available, this activity can be considered at least partially completed.

Three-quarters of the ministries (16 out of 21) have begun creating inventories of datasets to be published in open format. However, there are still some unresolved problems. For example, according to interviews with CSO representatives, progress developing data inventories has been uneven across different government agencies and a few have not yet submitted their inventories.[Note 7: Ministry of Transport and Ministry of Economy, Commerce, and Relations with the Business Environment.] Other ministries oversee numerous subordinate agencies, and progress releasing inventories from  all relevant agencies has been uneven. Obstructions to moving forward include overcoming some ministries and subordinate agencies’ culture of secrecy, institutional reluctance to open data, administrative inefficiency, and bureaucratic inertia.

Overall, this commitment successfully established a list of data identification procedures and, to a significant degree, implemented them. Now ministries publish the vast majority of datasets on OGP Romania’s webpage.[Note 8: The inventory is available at http://bit.ly/2i6v4iu. ] The inventory includes 719 datasets from 16 ministries and 59 subordinate agencies. The quality of this new data varies, primarily suffering from a lack of unified standards. Although beyond the scope of this commitment, metadata to easily search and understand the datasets and standardized, machine-readable formats would improve information quality.

Did it open government?

Access to information: Marginal

The main goal of the commitment was to offer stakeholders access to all government datasets in a single, centralized location. By the end of the implementation period, there has been significant progress toward achieving these goals. The government developed open data guidelines, convinced institutions to collaborate in identifying datasets, and created a centralized, public inventory of datasets. Although substantially completed, this commitment and its implementation only marginally opened government with respect to access to information. Citizens and stakeholders now have access to a comprehensive inventory of datasets that are available at the ministry level (via the OGP website), information that was not available before the commitment period. In addition, published inventories can be used to identify gaps in available data and allow stakeholders to pressure specific ministries to make a dataset public. To further stretch government practice, the inventory could be more extensive. In addition, public institutions need to update datasets regularly (this would qualify as a major change in practice), and the government should publish all datasets on the open data portal (this would qualify as outstanding). In addition, migrating the inventory from the OGP website to the open data portal would help centralize information and improve the ease of using these two tools together.  

Carried forward?

The commitment has been included, with some changes, in the 2016–2018 national action plan as commitment 18 in the “open data” cluster. Additionally, these activities are part of a project funded through the European Social Fund 2014–2020, though the scope of the commitment is narrower to improve feasibility.


Commitments

  1. Standardize Public Consultation Practices

    RO0048, 2018, E-Government

  2. Open Local Government

    RO0049, 2018, Capacity Building

  3. Citizen Budgets

    RO0050, 2018, Capacity Building

  4. Youth Participation

    RO0051, 2018, Capacity Building

  5. Register of Civil Society Proposals

    RO0052, 2018, E-Government

  6. Access to Information – Local

    RO0053, 2018, Capacity Building

  7. Online Business Sector Information

    RO0054, 2018, Capacity Building

  8. Digital Consular Services

    RO0055, 2018, Capacity Building

  9. Transparency in the Funding of Political Parties

    RO0056, 2018, E-Government

  10. National Investment Fund Transparency

    RO0057, 2018, E-Government

  11. Civil Servant Training

    RO0058, 2018, Capacity Building

  12. Raise Awareness About Corruption

    RO0059, 2018, Capacity Building

  13. Transparency of Seized Assets

    RO0060, 2018, E-Government

  14. Access to Social Services

    RO0061, 2018, E-Government

  15. Open Access to Research

    RO0062, 2018, E-Government

  16. Open Education

    RO0063, 2018, Capacity Building

  17. Evaluate Open Data

    RO0064, 2018, Capacity Building

  18. Open Data

    RO0065, 2018, E-Government

  19. Improving the Legal Framework and Practices Regarding Access to Public Interest Information

    RO0030, 2016, Capacity Building

  20. Centralized Publishing of Public Interest Information on the Single Gateway Transparenta.Gov.Ro

    RO0031, 2016, Capacity Building

  21. Promoting Open Parliament Principles

    RO0032, 2016, Capacity Building

  22. Starred commitment Improved Management of the Applications Submitted for Granting Citizenship

    RO0033, 2016, Capacity Building

  23. Standardization of Transparency Practices in the Decision-Making Procedures

    RO0034, 2016, Capacity Building

  24. Centralised Publication of Legislative Projects on the Single Gateway Consultare.Gov.Ro

    RO0035, 2016, Capacity Building

  25. Citizens Budgets

    RO0036, 2016, Capacity Building

  26. Improve Youth Consultation and Public Participation

    RO0037, 2016, Capacity Building

  27. Subnational Open Government

    RO0038, 2016, Capacity Building

  28. Promoting Transparency in the Decision-Making Process By Setting Up a Transparency Register (RUTI)

    RO0039, 2016, Anti-Corruption Institutions

  29. Access to Performance Indicators Monitored in the Implementation of the National Anticorruption Strategy (SNA)

    RO0040, 2016, Anti-Corruption Institutions

  30. Improve Transparency in the Management of Seized Assets

    RO0041, 2016, Asset Disclosure

  31. Annual Mandatory Training of Civil Servants on Integrity Matters

    RO0042, 2016, Anti-Corruption Institutions

  32. Improving Access to Cultural Heritage

    RO0043, 2016, Capacity Building

  33. Open Data and Transparency in Education

    RO0044, 2016, Capacity Building

  34. Virtual School Library and Open Educational Resources

    RO0045, 2016, Capacity Building

  35. Open Contracting

    RO0046, 2016, Anti-Corruption Institutions

  36. Increasing the Quality and Quantity of Published Open Data

    RO0047, 2016, Capacity Building

  37. Publishing the Public Interest Information on a Single Government Portal: Transparenta.Gov.Ro

    RO0019, 2014, E-Government

  38. Making an Inventory of the Datasets Produced by the Ministries and Subordinate Agencies

    RO0020, 2014, Open Data

  39. Starred commitment Ensuring the Free Online Access to National Legislation

    RO0021, 2014, E-Government

  40. Amending Law 109/2007 on the Re-Use of Public Sector Information

    RO0022, 2014, Legislation & Regulation

  41. Opening Data Collected from the National Health System

    RO0023, 2014, Health

  42. Opening Data Collected from the Monitoring of Preventive Measures as Part of the National Anticorruption Strategy 2012-2015

    RO0024, 2014, Anti-Corruption Institutions

  43. Open Contracting

    RO0025, 2014, Open Contracting and Procurement

  44. Opening up Data Resulted from Publicly-Funded Research Projects

    RO0026, 2014, E-Government

  45. Increasing the Quality and Quantity of Published Open Data

    RO0027, 2014, Open Data

  46. Human Resource Training in the Field of Open Data

    RO0028, 2014, Capacity Building

  47. Disseminating Information on the OGP Principles and Promoting the Open Data Concept in an Accessible Manner

    RO0029, 2014, Records Management

  48. Designating a Person Responsible for Publishing Open Data in Each Public Institution

    RO0001, 2012, Open Data

  49. Identifying Regulatory Needs, Logistical and Technical Solutions

    RO0002, 2012, Legislation & Regulation

  50. Making an Inventory of Available (High-Value) Data-Sets

    RO0003, 2012, Open Data

  51. Priority Publishing on the Web Pages of Public Institutions of Specific Data-Sets

    RO0004, 2012, Open Data

  52. Initiating Pilot-Projects, in Partnerships

    RO0005, 2012, Open Data

  53. Organizing Public Debates on the Utility of Open Data, in Partnerships

    RO0006, 2012, Open Data

  54. Uniform, Machine-Readable Publishing Format for Open Data

    RO0007, 2012, Open Data

  55. Procedures for Publication of Data-Sets Based on Civil Society Recommendations

    RO0008, 2012, Open Data

  56. Procedures for Citizen Complaints Pertaining to Open Data

    RO0009, 2012, Open Data

  57. Consultation Mechanism Between Suppliers and Beneficiaries of Open Data

    RO0010, 2012, Open Data

  58. Creating a Rating System for the Assessment of High-Value Data-Sets

    RO0011, 2012, Open Data

  59. Routinely Publishing Specific Data-Sets on Web Pages of Public Institutions

    RO0012, 2012, E-Government

  60. Integrating Open Data from Public Institutions in a Single National Platform

    RO0013, 2012, E-Government

  61. Inventories of Data, in Order to Facilitate Public Access

    RO0014, 2012, Open Data

  62. Institute a Monitoring Mechanism of Compliance for Open Data

    RO0015, 2012, Open Data

  63. Stimulating the Market for Innovative Use of Open Data

    RO0016, 2012, Open Data

  64. Routinely Publishing Data-Sets on the National Platform, 25% High-Value

    RO0017, 2012, Open Data

  65. The Public Procurement Electronic System (SEAP). the Electronic Allocation System for Transports (SAET)/B.1 C) Expanding the On-Line Submission of Fiscal Forms. Ensuring the Free On-Line Access to National Legislation. Developing Electronic Tools to Manage Subpoenas and Facilitate Access Toinformation Regarding Legal Proceedings. Developing Electronic Tools to Manage the Procedures Related to Obtaining the Romanian Citizenship. Developing Electronic Tools to Manage the Procedures Related to the Creation of Non-Profit Legal Persons. the Integrated System for Electronic Access to Justice (SIIAEJ)

    RO0018, 2012, Citizenship and Immigration