Program Assistant, Global

Position Summary

The global team Program Assistant supports coordination with OGP Support Unit staff, host governments, and civil society to plan and implement OGP regional and global events, as well as smaller workshops and meetings. Additionally, this position supports the OGP Steering Committee and Subcommittees to draft agendas, background documents, reports, minutes and presentations that will allow for efficient and transparent collaboration. The Program Assistant works closely with the Events and Governance Officers on a day-to-day basis.

Essential Duties and Responsibilities

Event Support - 40%

  • Support the internal planning and implementation of a variety of events, including: global summits, regional meetings, UNGA events, Steering Committee meetings, team retreats, and peer exchange, subnational, and IRM workshops
  • Communicate and collaborate with government hosts on joint/external communications, registration, logistics, and substance to ensure compliance with OGP events guidance and requirements
  • Support the registration and call for proposals processes; liaise with session organizers, moderators, and speakers to ensure quality and balanced sessions at OGP events
  • Manage participant travel and accommodations bookings, visa support, reimbursements, and communication around logistics for funded travelers for events
  • Assist with the post-event surveys and other debrief activities

Steering Committee Support - 35%

  • Support the drafting of agendas, background documents, reports, minutes and presentations for Steering Committee and Subcommittee engagement
  • Support the development of Steering Committee communications and ensure timely publication in OGP website.

Cross-Team Objectives - 25%

  • Support the planning and implementation of cross-team objectives, such as Global Advocacy campaigns and activities
  • Assist with minor research needs to support the global team’s agenda and deliverables
  • Support Deputy CEO on global project collective deliverable management

Education and Experience

  • A minimum of 2-3 years of relevant experience in working in or with governments and civil society
  • Experience project managing complex operations, ideally in an international setting.
  • Degree or equivalent experience in public administration, political science, international affairs or relevant field
  • Flexibility to travel locally and internationally up to 15% of the time as required

Knowledge, Skills, and Abilities:

  • Excellent project management skills, including demonstrated ability to independently manage projects, with strong attention to detail and cross-team collaboration, including sharing information to update both on progress and setbacks
  • Ability to work effectively and diplomatically with a range of internal and external partners and stakeholders, including peers, government and civil society partners, and vendors
  • Excellent written and verbal communication skills required; external communications experience a plus
  • Experience in event planning
  • Ability to independently lead procurement processes for external vendors
  • Ability to thrive in a multi-cultural, multilingual, often “virtual” team setting with colleagues based around the world
  • Flexibility to travel locally and internationally up to 25% of the time

Details and How to Apply

  • This position is based in Washington DC
  • The selected individual must have the legal authorization to work in the United States.
  • Preferred start date is asap.
  • Compensation commensurate with experience.
  • Please submit a cover letter and current CV as attachments to jobs@opengovpartnership.org. (Please add ‘Program Assistant, Global’ to the subject of your email.) Applications will be accepted and reviewed on a rolling basis, so applicants are encouraged to submit their materials as soon as possible. The cut off for accepting applications is June 4, 2018.
  • Because of the volume of applications, we will not be able to respond to every applicant. We thank applicants in advance for their expressions of interest.

Questions

Please address any questions to jobs@opengovpartnership.org.  

Open Government Partnership, is an “at-will” and equal opportunity employer. Applicants and employees shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, mental or physical disability, sexual orientation, gender (including pregnancy and gender expression) identity, color, marital status, veteran status, medical condition, or any other classification protected by federal, state, or local law or ordinance.

Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application.

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