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Denmark

Data Registers on a Shared Public Distribution Platform (DK0051)

Overview

At-a-Glance

Action Plan: Denmark Action Plan 2017-2019

Action Plan Cycle: 2017

Status: Inactive

Institutions

Lead Institution: Danish Agency for Digitisation

Support Institution(s): Agency for Data Supply and Efficiency, Ministry for Economic Affairs and the Interior, Danish Customs and Tax Administration, Danish Business Authority, Danish Geodata Agency Labour Market Supplementary Pension Fund (ATP), Local Government Denmark, Danish Regions

Policy Areas

E-Government

IRM Review

IRM Report: Denmark Implementation Report 2017-2019, Denmark Design Report 2017–2019

Starred: No

Early Results: Marginal

Design i

Verifiable: Yes

Relevant to OGP Values: Access to Information , Technology

Potential Impact:

Implementation i

Completion:

Description

What is the public problem that the commitment will address?: Before the Basic Data Programme, various basic information was registered differently in different public registers. This entailed a risk of conflicting information being registered at the same time in different registers. Furthermore, different data formats made it difficult for the public sector to share basic data across sectors. This could give citizens or businesses the sense of an incoherent process, where they risked having to provide the same basic information several times.; What is the commitment?: With the basic data programme, in 2012 the public sector as a whole decided to improve Denmark’s digital raw material. Coherence and quality of basic data about individuals, businesses, geography, addresses and properties have since then been improved by standardising data formats, increasing data quality and providing data on one shared platform. In 2017 and 2018, much of this basic data will become available on the new data distribution platform, ‘Datafordeleren’.; How will the commitment contribute to solve the public problem?: By making data sets available on Datafordeleren, a host of public and private users will gain access to retrieving reliable basic data easily, quickly and securely.; Why is this commitment relevant to OGP values?: A key part of the work of the basic data programme has consisted in refining data by standardising data formats and improving data quality. By only registering each piece of information in one register, it also becomes easier for the citizen or business to gain insight into the information the public sector uses in its case management.; Additional information: In the coming period, the programme will focus on how improvements and expansions of the basic data programme can contribute to ensuring even more benefits for the many users of basic data in the Danish society.

IRM Midterm Status Summary

Commitment 2: Basic data registers will be made available on a shared public distribution platform

Language of the commitment as it appears in the action plan:

"With its basic data programme in 2012, a unified public sector took on the task of refining Denmark's digital raw material. Consistency and quality of basic data about persons, enterprises, geography, addresses and real estate properties have since been improved by standardising data formats, increasing the quality of data and presenting data on one common platform. In 2017 and 2018, a large amount of this basic data will be available on the new data distribution platform, which is called "Datafordeleren"."

Milestones:

2.1 Real estate basic data on the Data Distributor

2.2 Basic data about persons on the Data Distributor

2.3 Basic enterprise data on the Data Distributor

2.4 Address basic data on the Data Distributor

2.5 Geo ground data on the Data Distributor

Start Date: 3rd quarter 2017

End Date: 2nd quarter 2018

Editorial note: For the full text of this commitment, see "The Danish OGP National Action Plan 2017–2019," Danish Agency for Digitisation, https://en.digst.dk/policy-and-strategy/open-government/open-government-partnership-ogp-action-plan/, pp. 9–10.

Context and Objectives

The Basic Data Programme (2012) sought to refine Denmark's digital raw material to increase the consistency and quality of data about persons, enterprises, geography, addresses, and real estate. In 2017 and 2018, significant amounts of data are expected to be available on the new data distribution platform, called the Data Distributor.[Note : "Grunddata—Hvad er Grunddata," Danish Agency for Digitisation, http://grunddata.dk/hvad-er-grunddata. ] The platform will make such information available on one common website. Previously, citizens or enterprises may have experienced a confusing process in which they had to submit the same information on several different websites. This commitment aims to enable authorities to register data in one place and to improve and manage inter-agency data. Thus, the data will be standardised and able to be combined and made available in different combinations. Furthermore, the commitment aims to make it easier for citizens and businesses to access information. The commitment also has the potential to improve the use of technology and innovation for transparency and accountability by using an electronic platform for the storage and use of this data.

This commitment is likely to be easily verifiable, as the five milestones all relate to data being placed on the Data Distributor. However, the terms in the milestones are not all clearly defined (e.g., "geo ground data"). The commitment describes "basic data" as data relating to "individuals, businesses, geography, addresses, and properties." However, it does not explain what kind of data this refers to.

The IRM researcher finds that the commitment could have a minor potential impact on larger social, political, or environmental problems, as it mainly seeks to streamline the use of information. Moreover, the process by which data will be made available on the platform could be further explained.

Next steps

Based on the analysis above, the IRM researcher recommends the following next steps:

· The AFD could carry out an information campaign for companies and citizens to demonstrate cases involving data that could be more easily available. This could be of interest for larger companies and data start-up companies.

· Since the commitment is already underway, the IRM researcher recommends not carrying this initiative forward to the next action plan.

IRM End of Term Status Summary

2. Basic data registers will be made available on a shared public distribution platform

Language of the commitment as it appears in the action plan:

“With its basic data programme in 2012, a unified public sector took on the task of refining Denmark’s digital raw material. Consistency and quality of basic data about persons, enterprises, geography, addresses and real estate properties have since been improved by standardising data formats, increasing the quality of data and presenting data on one common platform. In 2017 and 2018, a large amount of this basic data will be available on the new data distribution platform, which is called “Datafordeleren”.”

Milestones:

  • Real estate basic data on the Data Distributor
  • Basic data about persons on the Data Distributor
  • Basic enterprise data on the Data Distributor
  • Address basic data on the Data Distributor
  • Geo ground data on the Data Distributor

Start Date: Third quarter 2017

End Date: Second quarter 2018

Editorial note: For the full text of this commitment, see “The Danish OGP National Action Plan 2017–2019,” Danish Agency for Digitisation, pp. 9–10, https://en.digst.dk/policy-and-strategy/open-government/open-government-partnership-ogp-action-plan/.

IRM Design Report Assessment

IRM Implementation Report Assessment

·       Verifiable: Yes

·       Relevant: Access to information

·       Potential impact: Minor

·       Completion: Complete

·       Did it Open Government? Marginal

This commitment aimed to enable authorities to register data in one place and to improve and manage inter-agency data. Thus, the data would be standardized and available in different combinations. Furthermore, the commitment aimed to make it easier for citizens and businesses to access information. [4]

The distribution platform (“Datafordeleren”) is now fully operational, as reported to the finance committee responsible for overseeing implementation. [5] The distribution platform can be found online and contain the datasets mentioned in the commitment’s milestones. [6]

The implementation of basic data on the distribution platform was a complex process involving a wide range of state and private institutions. Everyone can now access data within the overall rules of data protection, but users are responsible for the legal implications once it has been retrieved. According to the Danish Agency for Digitisation, the main users of the platform are primarily larger public institutions who benefit from the standardized data for improving social services, as well as private users like the banking sector. In the long term, the intention is to focus on user-friendliness of the portal to make it relevant for other types of users, including citizens. [7]

The commitment has contributed to improving the transparency and quality of already existing public data in an open and centralized format. Every Danish citizen or institution can now freely access, download, and combine data from a single location, in contrast to the previously dispersed and incompatible information available. However, the basic administrative character of data on the portal (addresses, properties, businesses, etc.) makes it more relevant for institutional efficiency than citizen engagement.

[4] “Denmark Design Report 2017–2019”, Independent Reporting Mechanism (IRM), https://www.opengovpartnership.org/wp-content/uploads/2019/06/Denmark_Design-Report_2017-2019_EN.pdf.

[5] See: “Document no. 16”, Folketinget, available [in Danish] at https://www.folketingstidende.dk/samling/20191/aktstykke/Aktstk16/20191_aktstk16_anmeldt.pdf.

[6] For an overview of the centralized data see: “Data overview”, Datafordeler.dk, available [in Danish] at https://datafordeler.dk/dataoversigt/.

[7] Per Gade (Danish Agency for Digitisation), Interview by IRM Researcher, 22 November 2019.

Commitments

  1. Platform for Citizens to Access Data the Government Holds about Them

    DK0068, 2019, Data Stewardship and Privacy

  2. Oversight Body for Social Services Claims

    DK0069, 2019, Access to Justice

  3. Anonymous Whistleblower Portals for Justice System Employees

    DK0070, 2019, Anti-Corruption

  4. Open National Archives Data

    DK0064, 2019, Access to Information

  5. Open Workplace Health and Safety Data

    DK0065, 2019, Access to Information

  6. Climate Atlas

    DK0066, 2019, Access to Information

  7. Publish Terrain, Climate, and Water Data

    DK0067, 2019, Access to Information

  8. Open Data for Citizens and Media

    DK0050, 2017, Access to Information

  9. Data Registers on a Shared Public Distribution Platform

    DK0051, 2017, E-Government

  10. Information Portal for Day-Care Facilities

    DK0052, 2017, E-Government

  11. Open Data and Smart City Forum

    DK0053, 2017, Access to Information

  12. Open Data DK

    DK0054, 2017, Access to Information

  13. Overview of Own Cases and Benefits

    DK0055, 2017, E-Government

  14. Nationwide Deployment of Telemedicine

    DK0056, 2017, E-Government

  15. My Log

    DK0057, 2017, E-Government

  16. Civil Society National Strategy

    DK0058, 2017, Marginalized Communities

  17. Report a Rule

    DK0059, 2017, E-Government

  18. OGP Forum

    DK0060, 2017, Public Participation

  19. Denmark’S Country Program for Uganda

    DK0061, 2017, Aid

  20. The 18Th International Anti-Corruption Conference

    DK0062, 2017, Anti-Corruption

  21. IATI (International Aid Transparency Initiative)

    DK0063, 2017, Access to Information

  22. Service Check of Local Government Consultations

    DK0034, 2014, Local Commitments

  23. Call on All Municipalities to Facilitate Advance Voting

    DK0035, 2014, Anti-Corruption

  24. Letter of Invitation to First-Time Voters Urging Them to Vote

    DK0036, 2014, Anti-Corruption

  25. User Friendliness Requirements Regarding Digital Self-Service Solutions

    DK0037, 2014, Capacity Building

  26. Plan for Inclusion During the Transition to Digital Communication

    DK0038, 2014, Capacity Building

  27. Common Public Sector Digital Communication Campaign

    DK0039, 2014, Capacity Building

  28. Principles for Collaboration on the Modernisation of the Public Sector as Well as the Establishment of a Centre for Public Innovation

    DK0040, 2014, Capacity Building

  29. “Free Municipality” Pilot Projects

    DK0041, 2014, Local Commitments

  30. Recommendations from Growth Teams

    DK0042, 2014, Private Sector

  31. Strategy for Digital Welfare

    DK0043, 2014, E-Government

  32. Implementation of a New Charter for Interaction Between Volunteer Denmark/Associations Denmark and the Public Sector

    DK0044, 2014, Civic Space

  33. “Open Data Innovation Strategy” (ODIS)

    DK0045, 2014, Access to Information

  34. Data Distributor for the Distribution of Basic Data

    DK0046, 2014, Access to Information

  35. Open Government Camp 2014

    DK0047, 2014, Capacity Building

  36. Open Government Assistance to Myanmar

    DK0048, 2014, Aid

  37. Opening Key Public Datasets

    DK0049, 2014, Access to Information

  38. Online Open Government Partnership Community

    DK0001, 2012, E-Government

  39. Online OGP Handbook for Public Authorities and Institutions

    DK0002, 2012, E-Government

  40. Starred commitment Management Labs and New Forms of Co-Operation

    DK0003, 2012, Public Participation

  41. Consultation and Transparency of Development Aid Programmes: Design Aid Programmes

    DK0004, 2012, Aid

  42. Innovate with Aarhus

    DK0005, 2012, Capacity Building

  43. Citizen Self-Services: Increasing the Use of User Ratings in the Citizen’s Port Borger.Dk

    DK0006, 2012, E-Government

  44. Open Government Camp

    DK0007, 2012, Public Participation

  45. Renewed Effort for Open Government Data

    DK0008, 2012, Access to Information

  46. Regional Initiative on Open Data

    DK0009, 2012, Access to Information

  47. Reuse of Open Source Software in the Public Sector

    DK0010, 2012, E-Government

  48. Citizen Self-Services: Binding Guidelines for Self-Service Solutions

    DK0011, 2012, Capacity Building

  49. Citizen Self-Services: Guidance and Information on Accessibility to Digital Solutions

    DK0012, 2012, E-Government

  50. Citizen Self-Services: Peer-To-Peer Learning Programmes to Help Citizens Use Digital Self-Service

    DK0013, 2012, Capacity Building

  51. Citizen Self-Services: Location-Based Content and Re-Use of Content in Borger.Dk

    DK0014, 2012, E-Government

  52. Less Reporting Through Increased Re-Use of Key Data

    DK0015, 2012, E-Government

  53. Mypage” for Businesses

    DK0016, 2012, E-Government

  54. Companies to Be “Born Digitally”

    DK0017, 2012, E-Government

  55. Creating a Mediation and Complaints Institution for Responsible Business Behaviour

    DK0018, 2012, Human Rights

  56. International Human Rights Conference

    DK0019, 2012, Human Rights

  57. Promote Social Responsibility in the Fashion Business

    DK0020, 2012, Private Sector

  58. Reporting on Human Rights and the Climate

    DK0021, 2012, Human Rights

  59. Country by Country Reporting in the Extractive and Forestry Industries

    DK0022, 2012, Anti-Corruption

  60. Legislative Principles for the Digital Age

    DK0023, 2012, Open Parliaments

  61. Consolidated Key Data

    DK0024, 2012, E-Government

  62. App Store for Digital Learning Resources

    DK0025, 2012, E-Government

  63. Starred commitment Preparing a Digital Reform of the Public Welfare Areas

    DK0026, 2012, E-Government

  64. Consultation and Transparency of Development Aid Programmes: Transparency in Aid

    DK0027, 2012, Aid

  65. Tracking Progress of Universities’ Transition to Digital-Only Administrative Communication

    DK0028, 2012, Education

  66. Disclosure of Status Reporting From the National IT Project Council

    DK0029, 2012, E-Government

  67. Overview of Public ICT Architecture

    DK0030, 2012, E-Government

  68. Publication of Educational Materials on the Government’s ICT Project Model

    DK0031, 2012, Capacity Building

  69. Smart Aarhus and Smart Region: Smart Aarhus

    DK0032, 2012, E-Government

  70. Smart Aarhus and Smart Region: Smart Region

    DK0033, 2012, E-Government

Open Government Partnership