State Organization Structure (PT0022)

Brief Description of the Commitment

Provide information regarding the organization of the State

Problem Definition

1. What problem does the commitment aim to address? Problem: the organization of the State is complex and dynamic, making it difficult to know and represent it clearly – knowing which entities it is part of, how many and what type they are, how they are organized, which workers provide services there and where they are located. Measurements: Explore the potential of reformulating and expanding the State Organization Information System (SIOE) in its multiple aspects, creating conditions for clearer availability of the State organization structure and the characterization of public employment. Simplify the sharing of data and/or documents to the public, increasing the timeliness of published information.

2. What are the causes of the problem? Need to obtain more precise knowledge of the characterization of public employers, including the specific location of their local units. Need to increase the effectiveness of reporting, analysis and provision of structured, organized, standardized and updated information on the organization of the State, to support public policies. Need to know the characteristics of public employment, for planning and supporting the design and evaluation of public administration human resources management policies.

Commitment Description

1. What has been done so far to solve the problem? The need for data on the organization of the State and public employment, to support the management of public policies, has been felt for several decades, having led to the development of an information collection instrument (SIOE), managed by DGAEP since 2011, but which is insufficient to fully respond to current information needs. It is necessary to increase the volume (detail) and quality of information contained in the SIOE.

2. What solution are you proposing? Taking advantage of the consolidation of technologies such as data analytics, AI and machine learning, as well as the information already contained in the Human Resources Management Services (SGRH), and with a view to providing clearer and more precise information regarding the organization of the State, it advocates The potential of the reformulated SIOE should be explored, ensuring that the system allows accurate knowledge of the characterization and location of Public Administration organizations and services, as well as their respective human resources. The aim is to provide a single directory with organized and updated information on the characterization of public employers, allowing: ordinary citizens to know and navigate the universe of Public Administration entities, and freely access that information, through an online application; Public Administration entities and companies have access to information on the characterization of public sector entities, using web services and the SIOE Portal. The measure also aims to contribute to more efficient and effective public management, because it is knowledgeable about the organizations, the installed capacity of the Public Administration and the human resources that constitute it, and to promote the standardization and improvement of the quality of public services, for example, in adopting the same semantic definition and standardized reference tables.

3. What results do we want to achieve by implementing this commitment? Production and publication of data and data analysis with greater accuracy and consequently creating conditions for increased transparency in Public Administration. Create a single reference for all public sector information systems, contributing to the collection, enrichment and availability of information on the characterization of public entities and their workers. Provide more efficient and effective public management, because we are more knowledgeable about the organizations and human resources that constitute them.

Commitment Planning (Milestones | Expected completion date)

Survey of the entire universe de entidades | March 2024

Definition architecture information State Organization | May 2024

Awareness raising actions with Public Entities to set up an integration mechanism | May 2024

Definition of content, information architecture, prototype and dataset in dados.gov | August 2024

Development and acceptance testing | November 2024

Production availability | December 2024

Increase the availability of available information | December 2027

Action Plan Review

Commitment 5 builds on previous action plans’ efforts to offer public access to complete and updated information on the organization of the State. It seeks to provide a single, online directory of public employers with free and easy access for the general public. [65] However, the Commitment as written has a narrow scope, with milestones limited to only the first year of implementation. [66] The General Directorate of Administration and Public Employment (DGAEP) could further analyze obstacles to the development of SIOE and determine solutions. DGAEP could consider integrating civil society organizations and experts in a technical focus group and holding regular follow-up meetings, in addition to the technical collaborative group in place with public entities. [67]