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Sri Lanka

Transparent and Accountable Procurement System for Local Authorities in Sri Lanka (LK0010)

Overview

At-a-Glance

Action Plan: Sri Lanka National Action Plan 2016-2018

Action Plan Cycle: 2016

Status: Inactive

Institutions

Lead Institution: Local Government Authorities

Support Institution(s): Ministry of Provincial Councils and Local Government & Procurement Commission; Federation of Sri Lankan Local Govt. Authorities

Policy Areas

Capacity Building, Legislation & Regulation, Open Contracting and Procurement, Oversight of Budget/Fiscal Policies, Subnational

IRM Review

IRM Report: Sri Lanka Mid-Term Report 2016-2018

Starred: No

Early Results: Pending IRM Review

Design i

Verifiable: Yes

Relevant to OGP Values: Access to Information Civic Participation , Technology

Potential Impact:

Implementation i

Completion:

Description

Local Authorities are the closest governance entity to citizens providing essential services from “Womb to tomb”. The services provided by Local Authorities are financed by transfers from the Central and/or Provincial Governments or from revenue generated by the Local Authorities. The procurement procedure in the Local Authorities is generally guided by the system that is universal to all state entities. Nevertheless the difference is that Local Authorities are legally an incorporated body that has a legal identity and status of an independent unit, hence the procurement procedures can only be supervised and guided not mandated and enforced. Local Authorities are responsible for most of the medium to small scale infrastructure development activities that are taking place at village and city levels including improving thoroughfares, markets, crematoriums, parks etc. In addition, there are many services that are delivered to citizens including waste management, libraries, free clinics, recreation facilities, which are procured by the councils independently. In terms of procurement, currently there are two systems that are being followed i.e. direct award and tender process to procure goods and services and both these methods are done with the approval of the councils. As per the 19th amendment to the Constitution, chapter XIXB a “Procurement Commission” was established and accordingly per clause number 156 (H) the Commission is vested with the powers to formulate fair, equitable, transparent, competitive and cost effective procedures and guidelines, for the procurement of goods and services, works, consultancy services and information systems by government institutions and cause such guidelines to be published in the Gazette and within three months of such publication, to be placed before Parliament.” Therefore, under the purview of the “Procurement Commission” it is essential to develop guidelines for Local Authorities to ensure that a transparent and accountable procurement system is implemented. In addition, this guideline needs to provide space for suitable members including representatives from Civil Society to represent in procurement committees established in the councils to minimize malpractices and to be accountable for total procurement processors. Issues to be Addressed: Local authorities are responsible for procurement of goods and services that are essential to provide optimum services to their constituencies. Often it is noted that public funds are wasted due to malpractices and corruption. Main Objective: To establish a transparent and accountable procurement system for local authorities.Transparent and Accountable Procurement System for Local Authorities in Sri Lanka
Lead Agency Local Government Authorities
Other Actors Government Ministry of Provincial Councils and Local Government & Procurement Commission
Civil Society, Private Sector Federation of Sri Lankan Local Govt. Authorities
Issues to be Addressed Local authorities are responsible for procurement of goods and services that are essential to provide optimum services to their constituencies. Often it is noted that public funds are wasted due to malpractices and corruption.
Main Objective To establish a transparent and accountable procurement system for local authorities
OGP Challenge Improving public integrity. More effectively managing public resources.
OGP Principles Transparency Accountability Public Participation
Milestones to Fulfil the Commitment New or ongoing: Start Date: End Date:
1. Guide Lines prepared by FSLGA for Municipalities, Urban Councils and Pradeshiya Sabhas are reviewed by a committee consisting of Procurement Commission, FSLGA, and Ministry of Local Government and representatives from Civil Society New August 2016
2. Incorporate required amendments to the reviewed Procurement Guidelines New Nov 2016 Dec 2016
3. Approval obtained from “Procurement Commission and Ministry of Local Government on the final guidelines New Jan 2017 Sep. 2016
4. Gazetting out the relevant procurement guidelines and approval from Parliament for the same. New Jan 2017 March 2017
5. Government to publicise the procurement guides through mass & social media and make copies of the same available for the public at the local authorities/councils. New Jan 2017
6. Printing and distribution to the councils New Feb 2017 March 2017
7. Creating awareness among all Local Authorities, Commissioners offices of Local Govt. and Assistant Commissioners of Local Govt. (In collaboration with Sri Lanka Institute for Local Governance) New April 2017 Nov. 2017
8. Publicly disseminating the guidelines through websites and through display boards in all Local Authorities New April 2017 Nov. 2017

IRM Midterm Status Summary

For commitment details, see the full report: English | Sinhala | Tamil

Sri Lanka's Commitments

  1. Integrity officers to decrease bribery and corruption

    LK0024, 2019, Capacity Building

  2. Asset declaration system

    LK0025, 2019, Asset Disclosure

  3. Increase use of RTI

    LK0026, 2019, E-Government

  4. citizen participation in health

    LK0027, 2019, E-Government

  5. Campaign against youth drug use

    LK0028, 2019, Education

  6. open data

    LK0029, 2019, E-Government

  7. Agriculture support policy

    LK0030, 2019, Capacity Building

  8. Participation for persons with disabilities

    LK0031, 2019, Land & Spatial Planning

  9. Disability rights bill

    LK0032, 2019, Legislation & Regulation

  10. Disaster management planning

    LK0033, 2019, Capacity Building

  11. nationak environmental policy

    LK0034, 2019, Environment and Climate

  12. CEDAW implementation

    LK0035, 2019, Capacity Building

  13. local service delivery

    LK0036, 2019, E-Government

  14. feedback on public bus

    LK0037, 2019, E-Government

  15. implementing UN convention on the rights of the child in a participatory manner

    LK0038, 2019, Legislation & Regulation

  16. Improving public access to preventive and curative strategies to combat Chronic Kidney Disease

    LK0001, 2016, Health

  17. Transparent Policy to Provide Safe and Affordable Medicines for All

    LK0002, 2016, Capacity Building

  18. National Health Performance

    LK0003, 2016, Capacity Building

  19. Ensuring transparency and impartiality in teacher recruitment policy and process in Sri Lanka

    LK0004, 2016, Capacity Building

  20. Enhance the services of Government Information Center (GIC- 1919) for Inclusive, Transparent, accountable and Efficient Governance, using ICT as enabler

    LK0005, 2016, Capacity Building

  21. Promote the Open Data Concept and delivering the benefits to Citizens through ICT

    LK0006, 2016, Capacity Building

  22. National Environmental Act (NEA) Amendments

    LK0007, 2016, Capacity Building

  23. Coast Conservation

    LK0008, 2016, Capacity Building

  24. Flora and Fauna Protection

    LK0009, 2016, Capacity Building

  25. Transparent and Accountable Procurement System for Local Authorities in Sri Lanka

    LK0010, 2016, Capacity Building

  26. Local Authority Procurement System Implementation

    LK0011, 2016, Legislation & Regulation

  27. Annual Work Plan of the Ministry of Women and Child Affairs to include a transparent and accountable process to implement selected Convention on Elimination of all forms of Discrimination Against Women (CEDAW) Concluding Observations.

    LK0012, 2016, Gender

  28. CEDAW Implementation – Accountability

    LK0013, 2016, Gender

  29. CEDAW – Inclusion

    LK0014, 2016, Gender

  30. Strengthening Women Participation in the political decision making process at the local level

    LK0015, 2016, Capacity Building

  31. Strengthen the anti-corruption framework to increase constructive public participation

    LK0016, 2016, Anti-Corruption Institutions

  32. Implement UNCAC

    LK0017, 2016, Anti-Corruption Institutions

  33. Coordination among Anti-Corruption Agencies

    LK0018, 2016, Anti-Corruption Institutions

  34. Corruption and Money Laundering

    LK0019, 2016, Anti-Corruption Institutions

  35. Campaign Finance

    LK0020, 2016, Anti-Corruption Institutions

  36. Disseminate Asset Declaration

    LK0021, 2016, Anti-Corruption Institutions

  37. Starred commitment The enactment and implementation of the RTI Act

    LK0022, 2016, Anti-Corruption Institutions

  38. Proactive Disclosure

    LK0023, 2016, Legislation & Regulation