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Albania

Digital archive (AL0048)

Overview

At-a-Glance

Action Plan: Not Attached

Action Plan Cycle: 2016

Status: Inactive

Institutions

Lead Institution: Central Technical Archive of Construction /Ministry of Urban Development

Support Institution(s): NA

Policy Areas

E-Government, Public Service Delivery

IRM Review

IRM Report: Albania Progress Report 2016-2018

Starred: No

Early Results: Pending IRM Review

Design i

Verifiable: No

Relevant to OGP Values: Not Relevant

Potential Impact:

Implementation i

Completion:

Description

The commitment proposed by the Ministry of Urban Development and the Central Archive for Technical Construction has the overall objective of monitoring compliance with the development of the Digital Agenda in Albania and recognized technological standards referred to by similar entities in other countries of the EU, as well as similar institutions in the country. The Archive should turn into a technology-based asset for access, convertible and comparable with European similar archives, improving the effectiveness of the service provided to citizens through: - Providing services online through access on the Internet / intranet citizens or entities and other interested parties who require these services, access to online material opportunities. - Creating opportunities for publication technological and infrastructural services, real-time benefit in their reduction in costs of services, human processes of energy saving automatic. - Reduction of the use of documents and other archival materials of the original by increasing the scale of their use in an electronic form. Status quo or problem addressed by the commitment The lack of state database of the digital archiving will be considered by this commitment. Central Technical Archive of Construction is the only institution in Albania that collects and manages documents of technical construction. For that reason people who have to apply for and obtain archival documentation have to travel to the capital Tirana. Consequently, this leads to: a) Increased costs for citizens; b) Delays in obtaining the required material (because citizens will have to travel in person); c) Finally, payment can only be made by banks. This commitment aims at the overall monitoring and compliance with the development of the Albania’s Digital Agenda and over AQTN at an advanced stage and recognized technological referred Authorities analogue in other countries of the EU, and similar entities within the country. The Archive should turn into a technology-based asset for access, convertible and comparable with European similar archives, improving the effectiveness of the service provided to citizens. Main Objective Improving the effectiveness of service offered to citizens through: - Providing access to online services through Internet / Intranet citizens or entities and other interested parties who require these services, access to online material. - Creating opportunities for publication technological and infrastructural services, real-time benefit in their reduction in costs of services, saving human energies for automatic processes. - Reducting the use of documents and other archival materials of the original by increasing the scale of their use in an electronic form.

IRM Midterm Status Summary

5. Digital archive

Commitment Text:

The commitment proposed by the Ministry of Urban Development and the Central Archive for Technical Construction has the overall objective of monitoring compliance with the development of the Digital Agenda in Albania and recognized technological standards referred to by similar entities in other countries of the EU, as well as similar institutions in the country. The Archive should turn into a technology-based asset for access, convertible and comparable with European similar archives, improving the effectiveness of the service provided to citizens through:

- Providing services online through access on the Internet / intranet citizens or entities and other interested parties who require these services, access to online material opportunities.

- Creating opportunities for publication technological and infrastructural services, real-time benefit in their reduction in costs of services, human processes of energy saving automatic.

- Reduction of the use of documents and other archival materials of the original by increasing the scale of their use in an electronic form.

Responsible institution: Central Technical Archive of Construction/Ministry of Urban Development

Supporting institution(s): N/A

Start date: 2016 End date: 2018

Editorial Note: For full commitment text, please refer to https://www.opengovpartnership.org/sites/default/files/Albania_NAP3_ENG.pdf.

Context and Objectives

Private sector development remains a priority for the Government of Albania. In April 2015, the government approved the 'Digital Agenda', which includes steps to increase business innovation, establish incubators for ICT, increase FDIs, and increase the competitiveness and economic growth in the country.[Note75: The Digital Agenda, http://ec.europa.eu/docsroom/documents/22382/attachments/1/
translations/en/renditions/native. ]
The main aim of this measure was to reduce costs through cooperation, infrastructure sharing and synergies. This commitment builds on this work and has the overall objective to monitor compliance with the Digital Agenda and other recognized technological standards in European Union countries.

Currently, the Central Technical Archive of Construction, one of the lead implementing agencies, is the only institution in Albania that collects and manages documents of technical construction. Their database is not digitalized which leads to increased costs for citizens (traveling to Tirana to apply and obtain documentation at the Central Technical Archive of Construction) and delays in obtaining the required material (because citizens will have to travel in person).

This commitment develops a digital archive as a technology-based asset for access, convertible and comparable with similar European archives. The action plan suggests that this commitment will improve the effectiveness of public services in three ways: first, it will provide access to online services and material (through Internet/Intranet) to citizens, entities, and other interested parties who require these services. Second, it will reduce costs for the state institutions and businesses involved in issuing construction permits who, up until this point, have had to print all the necessary papers. Third, it will reduce the use of documents and other archival materials by increasing the scale of their use in electronic form. Although the commitment’s description suggests that it will improve services to citizens, it does not explain how citizens will access the digital archive and whether it is intended for public use. The specificity of this commitment is low because it requires interpretation on the part of the IRM researcher to identify what activities will be taken to develop and implement the archive as described.

Despite the ambitious outcomes, as stated by the government, the IRM researcher considers this commitment to have minor potential impact. In addition to its low specificity, this commitment will effect incremental change in the ways businesses operate. Construction companies will be able to more easily apply for a building permit and individuals will be able to access online maps of their properties, however, the scope of this commitment is limited.

Although this commitment represents a step forward in improving government services, through digitalizing the archive of technical construction, its relevance to OGP values is unclear. The digital archive does not include a public-facing element. Since the archive does not publicly disclose information or increase the quality of information, it is not relevant to access to information.

Completion

The IRM researcher could not obtain any official information on the completion of this commitment. At the time of preparing of this report (August – October 2017) the Government of Albania went through a restructuring process and, as of September 2017, the Ministry of Urban Development no longer exists. The IRM researcher’s interviews with former staff of the Ministry of Urban Development and current officials of the Central Technical Archive of Construction confirmed plans to develop a digital archive but they were not aware that the project was an OGP commitment.[Note76: Interviews conducted in September 2017. ] Similarly, no participant at the IRM focus groups was aware of this commitment or its activities.

At the time of writing, the level of completion for this commitment is limited and behind schedule. The IRM researcher could only trace a Council of Ministers Decision no. 365, date 26 April 2017 'On the establishment of the state database Digital Archive of the Central Technical Archive of Construction.' The CM decision adopts bylaws to enable the establishment of the digital archive and indicates the database as interlinked with other state databases and offers primary and secondary data, as described in this commitment, to interested parties (e.g. state institutions, citizens, businesses, and the Central Technical Archive of Construction).

Next Steps

As written, this commitment is not relevant to OGP values. However, the IRM researcher recommends that it be taken forward to the next action plan, provided it ensures open access for the public, rather than just through the request of an interested party. Additionally, the Digital Archive should be interconnected with the e-Albania portal through a level four e-service, while also ensuring public access. Currently, the e-Albania portal includes (three) informational services related to the Central Technical Archive of Construction.[Note77: as the e-Albania portal, https://e-albania.al/SherbimiADISA.aspx?kodi=AL031021; https://e-albania.al/SherbimiADISA.aspx?kodi=AL031019; and https://e-albania.al/SherbimiADISA.aspx?kodi=AL031018. ] Finally, if this commitment is taken forward with the intention to open access to information, more work needs to be done to increase awareness among citizens and government staff of this commitment’s activities, and its ties to OGP.


Albania's Commitments

  1. Transparency of government reporting

    AL0061, 2018, E-Government

  2. E-government

    AL0062, 2018, E-Government

  3. Improved business regulation

    AL0063, 2018, Capacity Building

  4. Safe communities

    AL0064, 2018, Anti-Corruption Institutions

  5. Improvement of database/portal with coordinators’ data of the right to information and transparency programs

    AL0044, 2016, E-Government

  6. Budget transparency

    AL0045, 2016, E-Government

  7. Integrated Registry of Citizens’ Housing

    AL0046, 2016, Citizenship and Immigration

  8. Establishment of electronic Registry for public notification and consultation

    AL0047, 2016, E-Government

  9. Digital archive

    AL0048, 2016, E-Government

  10. Creating a database for archiving and publication of research funds and programs in Albania

    AL0049, 2016, E-Government

  11. Commitment to publish online central and local government legislation in open systems and for free

    AL0050, 2016, Capacity Building

  12. Commitment to Open Standards for Contracting

    AL0051, 2016, E-Government

  13. Starred commitment Implementation of the Law "On protection of whistleblowers", capacity building, amendments and its bylaws

    AL0052, 2016, Anti-Corruption Institutions

  14. Provision of electronic services

    AL0053, 2016, Capacity Building

  15. Establishment of multifunctional centralized system for building permits

    AL0054, 2016, Capacity Building

  16. Establishment and distribution of digital counters

    AL0055, 2016, E-Government

  17. Service passport standardization

    AL0056, 2016, Capacity Building

  18. Citizen Card

    AL0057, 2016, Capacity Building

  19. Electronic system of registration of e-prescription in the Republic of Albania

    AL0058, 2016, E-Government

  20. Electronic Monitoring System of Forests

    AL0059, 2016, Anti-Corruption Institutions

  21. Integrated electronic system for professional licensing of individuals and legal entities that will operate in the field of study design and supervision of commissioning of construction works

    AL0060, 2016, E-Government

  22. Standardization of corruption complaints

    AL0031, 2014, Anti-Corruption Institutions

  23. Electronic registry of energy and industry permits

    AL0032, 2014, E-Government

  24. Implementation of public expenses module in "open data" format

    AL0033, 2014, E-Government

  25. Promoting OGP values among local authorities

    AL0034, 2014, OGP

  26. Database on Economic Assitance Beneficiaries

    AL0035, 2014, E-Government

  27. Electronic portal on water resources administration and management

    AL0036, 2014, E-Government

  28. Single window

    AL0037, 2014, E-Government

  29. Electronic access to protected areas

    AL0038, 2014, E-Government

  30. National geoportal

    AL0039, 2014, E-Government

  31. E-­Albania

    AL0040, 2014, E-Government

  32. E-­document

    AL0041, 2014, E-Government

  33. Starred commitment Law on whistleblowers protection

    AL0042, 2014, Legislation & Regulation

  34. Police Service Offices

    AL0043, 2014, E-Government

  35. Open data portal

    AL0001, 2012, Open Data

  36. e-Acts

    AL0002, 2012, E-Government

  37. e-Parliament

    AL0003, 2012, E-Government

  38. Extension of the governmental network, GOVNET

    AL0004, 2012, E-Government

  39. e-government interoperability framework, e-GIF

    AL0005, 2012, E-Government

  40. Government datacenter

    AL0006, 2012, E-Government

  41. Excise system

    AL0007, 2012, E-Government

  42. Starting of the e-Tax system

    AL0008, 2012, E-Government

  43. Starred commitment Online state matura

    AL0009, 2012, E-Government

  44. The regulation on ethics in research and publishing

    AL0010, 2012, Education

  45. Digitalization of higher education accreditation process

    AL0011, 2012, E-Government

  46. U-Gov system

    AL0012, 2012, E-Government

  47. Online inspections of courts and judicial hearings

    AL0013, 2012, E-Government

  48. Digitalization of the file transfer process

    AL0014, 2012, Judiciary

  49. e-Employment project

    AL0015, 2012, E-Government

  50. e-Concessions procedures

    AL0016, 2012, E-Government

  51. Amendment of the law “on the right to information for official documents”

    AL0017, 2012, Justice

  52. Drafting a new law on "notice and consultation"

    AL0018, 2012, Legislation & Regulation

  53. Tracking project

    AL0019, 2012, E-Government

  54. Digitalization of the notary register

    AL0020, 2012, E-Government

  55. Online citizens’ claims in the judiciary system

    AL0021, 2012, E-Government

  56. Work inspection, online complaint

    AL0022, 2012, E-Government

  57. Financial module of all educational institutions

    AL0023, 2012, Education

  58. Starred commitment Audio and video recording of judicial hearings

    AL0024, 2012, E-Government

  59. Starred commitment e-Albania portal

    AL0025, 2012, E-Government

  60. e-Inspection portal

    AL0026, 2012, E-Government

  61. Starred commitment Portal www.gjykata.gov.al

    AL0027, 2012, E-Government

  62. Disclosure of the list of payments made daily by the government units

    AL0028, 2012, Fiscal Transparency

  63. e-Procurement system for all small purchases of public procurement

    AL0029, 2012, E-Government

  64. Implementation of the EITI recommendations

    AL0030, 2012, Extractive Industries