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Greece

Public Administration Organizational Chart Publication (GR0022)

Overview

At-a-Glance

Action Plan: Greece Second Action Plan for 2014-2016

Action Plan Cycle: 2014

Status: Inactive

Institutions

Lead Institution: Ministry of Interior and Administrative Reconstruction

Support Institution(s): NA

Policy Areas

Capacity Building, E-Government

IRM Review

IRM Report: Greece End-of-Term Report 2014-2016, Greece 2014-2015 Progress Report

Starred: No

Early Results: Marginal

Design i

Verifiable: Yes

Relevant to OGP Values: Access to Information , Technology

Potential Impact:

Implementation i

Completion:

Description

The Greek Government will publicize the organizational structure of all public administration bodies, down and including the head of department level. At each node, there will be information pertaining to contact details and description of responsibilities. The goal is to have the organizational chart accessible publicly, available to everyone, in open and machine-readable format, and updated in real time. This will
also act as a registry of all the public administration organizations in Greece.

IRM End of Term Status Summary

Commitment 3.2. Public administration organisational chart

Commitment Text:

The Greek Government will publicize the organizational structure of all public administration bodies, down and including the head of department level. At each node, there will be information pertaining to contact details and description of responsibilities. The goal is to have the organizational chart accessible publicly, available to everyone, in open and machine-readable format, and updated in real time. This will also act as a registry of all the public administration organizations in Greece.

Milestones –Timescales

3.2.1. Organizational chart IT system

3.2.2. Organizational charts for Transparency Initiative

3.2.3. Organizational charts for public administration

Responsible institution: Ministry of Interior and Administrative Reconstruction

Supporting institution(s): None

Start date:     September 2014         End date: June 2016

Commitment Aim:

This commitment is part of the Transparency (Diavgeia) Program as it aims to provide accessibility to the organisational structures of the public sector via machine readable charts. This will increase transparency, allowing CSOs and citizens to understand the internal structure, competencies, and procedures in government agencies and better follow the decision-making process.

To achieve this aim, the government planned the following actions:

       Develop the IT system that will technically handle the publication of organisational charts;

       Create and update organisational charts of public administration bodies participating in the Transparency (Diavgeia) Program; and

       Create and update organisational charts of public administration bodies that are not legally required to participate in the Transparency (Diavgeia) Program.

Status

Midterm: Substantial

The new version of the Transparency (Diavgeia) Program website could automatically present organisational charts of public agencies who were legally obliged to participate in the Transparency (Diavgeia) Program. However, the government acknowledged outstanding issues including presenting detailed information (e.g. the head of departments and the responsibilities for each organizational unit). Furthermore, the text of the commitment refers to all public administration bodies, but the website had yet to include charts for public agencies that do not participate in the Transparency (Diavgeia) Program.

End of term: Substantial

According to information gathered at the meeting with the interministerial OGP government group, the IT system is technically able to publish complete information about the organisational structure of public agencies that implement the Transparency (Diavgeia) Program.[Note 26: An example of a Ministry of Justice organisational chart on the Diavgeia system may be found at “Ministry of Interior and Administrative Reconstruction -  Programme Clarity,” https://diavgeia.gov.gr/organization/visual/5.] At the end of the implementation period (June 2016), the organizational charts automatically generate only the organisational units that publish decisions on the Transparency (Diavgeia) Program IT system. Therefore, every public agency that implements the Transparency Program has its own automatically produced organisational chart. However, at the operational level, public agencies have not entered their own organisational charts into the system. According to officials from the OGP government team, the automated charts are inaccurate because agencies have not yet manually updated them. Thus, the Openwise IRM research team suggest that this commitment maintains substantial completion status because the charts are now automatically published as stated in the commitment text. However, problems with accuracy remain to be resolved.

Did it open government?

Access to information: Marginal

Comprehensive information regarding organisational structures of public organisations is often inaccessible and/or inconvenient for either technologically savvy individuals from civil society or ordinary citizens to use in any meaningful way. This commitment was designed to provide basic access to this information in regularly updated machine readable formats. No public agencies have used the IT system to validate and update their organisational charts, which are automatically generated and accessible via the Transparency (Diavgeia) Program platform. Despite the fact that public agencies have not yet used the IT system to ensure the accuracy of their charts in real time, the platform represents a new system for centrally organising and releasing government-held data. Therefore, the Openwise IRM research team conclude this commitment had a marginal effect on opening government.

 

Carried forward?

The government included incomplete elements of this commitment in the third action plan with a redesigned scope. Commitment 3, “Publicity of Organisational Charts & Entities of the Public Sector,” acknowledges implementation problems of the previous period and aims to enact a regulatory framework that will require agencies to regularly access and update their organisational charts.


Commitments

  1. Open Education Data

    GR0065, 2019, Access to Information

  2. Open Rural Development Data

    GR0066, 2019, Access to Information

  3. Open Immigration Data

    GR0067, 2019, Access to Information

  4. Open National Defense Data

    GR0068, 2019, Access to Information

  5. Open Ministry of Interior Data

    GR0069, 2019, Access to Information

  6. Open Administrative Reconstruction Data

    GR0070, 2019, Access to Information

  7. Open Economic Data

    GR0071, 2019, Access to Information

  8. Open Local Government Data

    GR0072, 2019, Access to Information

  9. Open Justice Data

    GR0073, 2019, Access to Information

  10. Open Environmental Data

    GR0074, 2019, Access to Information

  11. Open Culture and Sports Data

    GR0075, 2019, Access to Information

  12. Framework Law on Open & Participative Governance

    GR0031, 2016, Capacity Building

  13. Participation in the Assessment of the Public Sector

    GR0032, 2016, Capacity Building

  14. Publicity of Organisational Charts & Entities of the Public Sector

    GR0033, 2016, E-Government

  15. Accountability and Settlement of Disputes Between the Citizens and the Public Sector

    GR0034, 2016, Legislation & Regulation

  16. Guide and Standardization for the Provision of Services & for Procedures Per Service/Entity

    GR0035, 2016, Capacity Building

  17. Improvement of the Open Deliberation Procedure

    GR0036, 2016, Capacity Building

  18. National Register of Line Managers of the Public Administration (Register)

    GR0037, 2016, Capacity Building

  19. Implementation of the Assessment of Employees and Services and Control Methods

    GR0038, 2016, Capacity Building

  20. Implementation of a System for the Selection of Managers

    GR0039, 2016, Capacity Building

  21. Digital Repository for Pubic Administration Studies

    GR0040, 2016, Capacity Building

  22. Provision of Open Cultural Data

    GR0041, 2016, Access to Information

  23. Geospatial Maritime Data

    GR0042, 2016, Access to Information

  24. Ship/Company and Seafarer Registers

    GR0043, 2016, Access to Information

  25. Marine and Maritime Activity

    GR0044, 2016, Access to Information

  26. Starred commitment Public Property Open Data

    GR0045, 2016, Access to Information

  27. KPI’s for the Implementation of Public and EU Financed Projects

    GR0046, 2016, E-Government

  28. Data and Statistics for Greek National Exams

    GR0047, 2016, E-Government

  29. Protocol Digitization

    GR0048, 2016, E-Government

  30. Informative Actions on Open Data for Young People in Secondary and Higher Education

    GR0049, 2016, Access to Information

  31. Open Education

    GR0050, 2016, Access to Information

  32. Provision of Open Data for Justice

    GR0051, 2016, Access to Information

  33. Enhanced Statistical Data of Justice Open to the Public

    GR0052, 2016, E-Government

  34. Open Provision of Geo-Data

    GR0053, 2016, Access to Information

  35. Open-Participatory Budget

    GR0054, 2016, Access to Information

  36. Regional Council Platform (Open Regional Council)

    GR0055, 2016, E-Government

  37. Open - Participatory Budget

    GR0056, 2016, E-Government

  38. Capture and Evaluation Platform for Regional Technical Projects

    GR0057, 2016, E-Government

  39. City Dashboard

    GR0058, 2016, Access to Information

  40. Online Consultation Platform

    GR0059, 2016, E-Government

  41. Open Data Index for Cities and Local Administrations

    GR0060, 2016, Access to Information

  42. Linked, Open and Participatory Budgets

    GR0061, 2016, E-Government

  43. School of Data for Public Servants

    GR0062, 2016, Access to Information

  44. The Collaborative Wikification of Public Services Procedures

    GR0063, 2016, Capacity Building

  45. Strengthening Openness and Accessibility of the Parliament

    GR0064, 2016, Access to Information

  46. Institutional and Technological Upgrading of Transparency Program

    GR0012, 2014, Access to Information

  47. Public Participation in Decision Making

    GR0013, 2014, Capacity Building

  48. Integration of PSI Directive on the Re-Use of Public Sector Information

    GR0014, 2014, Access to Information

  49. Regulatory Amendments for the Management and Provision of Open Data

    GR0015, 2014, Access to Information

  50. Implementation of Platform for Central Distribution of Public Open Data

    GR0016, 2014, Access to Information

  51. Provision of Open Geospatial Data

    GR0017, 2014, Access to Information

  52. Provision of Open Cultural Data

    GR0018, 2014, Access to Information

  53. Provision of Open Data for Offshore Companies

    GR0019, 2014, Access to Information

  54. Open Provision of Public Sector Critical Data Sets

    GR0020, 2014, Access to Information

  55. Open Invitations for Filling Posts in the Public Sector

    GR0021, 2014, E-Government

  56. Public Administration Organizational Chart Publication

    GR0022, 2014, Capacity Building

  57. Coordination and Monitoring of Open Government Policy

    GR0023, 2014, Anti-Corruption

  58. Reorganization of Inspectorate Bodies and Strategic Alliance Development Against Corruption

    GR0024, 2014, Anti-Corruption

  59. Tracking Changes on Bills (From Submission to Voting by Plenum)

    GR0025, 2014, E-Government

  60. Usability and Functionality Improvements of the ‘Parliamentary Transparency’ Section of the Hellenic Parliament Website

    GR0026, 2014, E-Government

  61. Improvement of the Hellenic Parliament Website and Implementation of New Standards-Technologies

    GR0027, 2014, Access to Information

  62. Provision of Historical Parliamentary Documents to the Public

    GR0028, 2014, E-Government

  63. Enhancement of Social Media Policy in the Hellenic Parliament

    GR0029, 2014, E-Government

  64. On Line Provision of Exhibitions

    GR0030, 2014, Capacity Building

  65. Increase Number of Legislative Acts Going Through Online Deliberation

    GR0001, 2012, Legislation & Regulation

  66. Capitalize on Citizen Comments and Suggestions

    GR0002, 2012, Public Participation

  67. Operate Central e-Procurement Information System

    GR0003, 2012, Anti-Corruption

  68. Operate Central ERP Information System

    GR0004, 2012, E-Government

  69. Operate Central HRMS Information System

    GR0005, 2012, E-Government

  70. Open Data Regarding Prices, as Collected by Prices Observatory

    GR0006, 2012, Access to Information

  71. Resolve Legal Issues Regarding State Geo-Data

    GR0007, 2012, Land & Spatial Planning

  72. Offer Additional Taxation Data

    GR0008, 2012, Fiscal Openness

  73. Augment Functionality of the Transparency Program

    GR0009, 2012, E-Government

  74. Publicise Public Sector Procurement Information

    GR0010, 2012, Anti-Corruption

  75. Enable Open, Transparent and Safeguarded Document Circulation

    GR0011, 2012, E-Government

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