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Indonesia

Improving Documentation and Access to Information on Parliamentary Sessions (ID0108)

Overview

At-a-Glance

Action Plan: Indonesia Action Plan 2018-2020

Action Plan Cycle: 2018

Status: Active

Institutions

Lead Institution: (a) Leaders of the Indonesian House of Representatives, (b) Legislation Committee, (c) Secretary General of the Indonesian House of Representatives, (d) Head of Parliamentary Expertise Agency, (e) Deputy Secretary General on Sessions, (f) Head of Bureau for Parliamentary Leadership, (g) Head of Bureau for PR and Parliamentary Communications, (h) Head Bureau for Session I, (i) Head of Bureau for Session II, (j) Head of Data and Information Center, (k) Head of Public Relations Division, (l) Head of Division on Archive and Museum, (m) Information and Documentation Management Officials of the Indonesian House of Representatives (PPID) (n) IPC.

Support Institution(s): NA

Policy Areas

E-Government, Legislation & Regulation, Legislative, Open Parliaments, Records Management, Sustainable Development Goals

IRM Review

IRM Report: Indonesia Design Report 2018-2020

Starred: Pending IRM Review

Early Results: Pending IRM Review

Design i

Verifiable: Yes

Relevant to OGP Values: Access to Information , Technology

Potential Impact:

Implementation i

Completion: Pending IRM Review

Description

What issues does this commitment address?
-Parliamentary information service is one of the key services to achieve an open and representative parliament.
-While Law No. 14 of 2008 on Public Information Transparency has been adopted and enacted, the Indonesian House is yet to fully implement proper information delivery service due to lack of data and cross-department coordination.
-Fast and reliable information and document delivery will potentially improve public participation in legislative activities.

What is the commitment?
 Developing infrastructure for parliamentary transparency, in line with the Public Information Transparency Law.
 Increasing the amount of information uploads on the parliamentary website.
 Providing up-to-date minutes of meetings of at least the last 3 working days.
 Improving the delivery of web-based information service (e-PPID).
 Availability of information transparency rating tools for Complementary Organs of the House and Secretary General on a regular basis. This commitment will be demonstrated by the Information and Documentation Management Officials (PPID) collaborating with civil society.

How will the commitment address the problem?
 This commitment will help the Indonesian House Secretariat accelerate coordination and data upload for public information purposes.

How does the commitment relate to OGP values?
This commitment will increase the amount of publicly available data and information. Thus, this commitment is consistent with the transparency value.

See action plan for additional information on commitment milestones.

IRM Midterm Status Summary

3. Promotion of Public Information Transparency of the Parliament

Language of the commitment as it appears in the action plan:

  • Developing infrastructure for parliamentary transparency, in line with the Public Information Transparency Law.
  • Increasing the amount of information uploads on the parliamentary website.
  • Providing up-to-date minutes of meetings of at least the last 3 working days.
  • Improving the delivery of web-based information service (e-PPID).
  • Availability of information transparency rating tools for Complementary Organs of the House and Secretary General on a regular basis. This commitment will be demonstrated by the Information and Documentation Management Officials (PPID) collaborating with civil society.

Milestones:

  1. Workshop on guidelines on public information management.
  2. Development of evaluation tools.
  3. Implementation of evaluation tools.
  4. Launching of a rating tool.
  5. Revision of Regulation of the Indonesian House of Representatives.

Start Date: September 2018                                                                   End Date: July 2020

Context and Objectives

Similar to the first two commitments in the open parliament action plan, this commitment also aims to improve public access to information. However, this commitment focuses on strengthening Parliament’s capacity to monitor and evaluate  information disclosure within Parliament.

Prior to this commitment, Parliament had initiated efforts to develop an evaluation tool to measure the implementation of information disclosure by its work units. The initiative reached a trial stage, but was never institutionalized. Through this commitment, Parliament hopes to renew development of this tool and institutionalize it as an official mechanism.

The evaluation tool will come with standardized publication guidelines for all Parliamentary information managers. The tool will allow monitoring of meeting minutes to ensure they’re published within a certain period of time following the meeting. By doing this, citizens will have access to more relevant information. (The current lag between a meeting and its minutes’ publication leaves citizens with irrelevant information.) [170]

To eliminate the long wait for publication of session and meeting notes, Parliament has been working on implementing a new method for note-taking. This new method allows minutes of meetings to summarize the most relevant information and omit repetitive or redundant details. Trial runs of this method resulted in a massive 2,726% increase in the number of minutes published by the eleven Commissions of the House from 183 briefs in 2016 to 5,171 briefs in 2017. [171]

Through this commitment, Parliament will implement this same policy across other Parliamentary work units and committees. To add incentive, the guideline will include a reward scheme for work units with the best information disclosure records as determined by the evaluation tool. The evaluation tool will be developed and implemented within the next two years as a peer-review mechanism [172] with staff and Parliament members rating the performance of information managers.

By the end of this action plan cycle, the focus of this commitment will be to propose and pass a Revision to the House Regulation on Information Disclosure. With the declaration of the Open Parliament Indonesia initiative, Parliament believes that revising this regulation is imperative.

This commitment carries minor potential impact to improve parliamentary openness. While the activities are mostly internal, the trial runs of publishing briefs instead of verbatim minutes suggest a strong potential to increase the amount of information available for the public. However, the brief format could allow Parliament to omit and self-censor the information released.

Next Steps

Going forward, Parliament should focus on training information managers to comply with the guidelines that will be developed. Since one milestone is to revise the House Regulation on Information Disclosure, Parliament could prioritize the following aspects for inclusion in the revision:

  • Update Parliament’s Public Information List (DIP). It is important to carefully assess all types of information that are not currently included on the list. An impact assessment on parliamentary information could help ensure that Parliament properly complies with the principles of information disclosure;
  • Update regulation around the structure, tasks, and functions of Parliament’s PPIDs to reflect recent changes and also to match public demand for making more information available upon request;
  • Establish a clear, standardized information management procedure for Parliamentary work units. Standardize the format of documents released to the public; and
  • Incorporate public participation in monitoring and evaluating Parliament’s information disclosure practice.

[170] Ahmad Hanafi (Indonesian Parliamentary Center), interview by IRM researcher, 8 Mar. 2019.

[171] Ibid.

[172] Ibid.


Commitments

  1. Platform for Improved Legislative Data and Information

    ID0106, 2018, Capacity Building

  2. Make Legislative Information More Accessible

    ID0107, 2018, E-Government

  3. Improving Documentation and Access to Information on Parliamentary Sessions

    ID0108, 2018, E-Government

  4. Formulation of the Open Parliament Indonesia Roadmap

    ID0109, 2018, Capacity Building

  5. Establishing the Open Parliament Indonesia Institution

    ID0110, 2018, Legislative

  6. Extractives Data Management

    ID0092, 2018, Anti-Corruption

  7. Transparency and Participation in Health Data

    ID0093, 2018, E-Government

  8. Public Service Data

    ID0094, 2018, E-Government

  9. Participatory Education Budget

    ID0095, 2018, Capacity Building

  10. Participatory Village Government Planning

    ID0096, 2018, Capacity Building

  11. Civic Participation in E-Legislation Portal

    ID0097, 2018, E-Government

  12. Election Data Openness

    ID0098, 2018, Access to Information

  13. Health Service Data

    ID0099, 2018, E-Government

  14. Public Consultation Reform

    ID0100, 2018, Capacity Building

  15. LAPOR!-SP4N Quality Improvements

    ID0101, 2018, Capacity Building

  16. Complaint System for Environment

    ID0102, 2018, Anti-Corruption

  17. Government Procurement Transparency

    ID0103, 2018, Anti-Corruption

  18. Strenthening Open Data

    ID0104, 2018, Access to Information

  19. Improvements to Legal Aid

    ID0105, 2018, Access to Justice

  20. Open Government Strategic Plan

    ID0047, 2016,

  21. Public Agency Consultation Guidlines

    ID0048, 2016, Capacity Building

  22. Good Governance Manual and Public Consultations to Reach SDGs

    ID0049, 2016, Capacity Building

  23. Geospatial Information Management

    ID0050, 2016, Capacity Building

  24. Monitoring Public Services by Ombudsman

    ID0051, 2016, E-Government

  25. Ombudsman Overseeing Public Services

    ID0052, 2016, Public Service Delivery

  26. Public Services at Ministry of Education and Culture

    ID0053, 2016, Capacity Building

  27. Public Services at Ministry of Religious Affairs

    ID0054, 2016, Public Service Delivery

  28. Development of LAPOR into SP4N

    ID0055, 2016, Capacity Building

  29. Public Complaints Administration Integration into LAPOR!-SP4N

    ID0056, 2016, Capacity Building

  30. LAPOR!- SP4N as Citizen Aspiration and Complaints Platform

    ID0057, 2016, Capacity Building

  31. 1 Million Complaints Via LAPOR! by 2016

    ID0058, 2016, E-Government

  32. LAPOR! Public Accountability

    ID0059, 2016, Public Participation

  33. Interconnectivity of SOEs to LAPOR!

    ID0060, 2016, Capacity Building

  34. Environment and Forrest Sector Public Complaints

    ID0061, 2016, E-Government

  35. Strengthened Village Governance

    ID0062, 2016, Capacity Building

  36. Public Information Disclosure Through Ministry of Health

    ID0063, 2016, E-Government

  37. Public Information Disclosure Through Ministry of Education and Culture

    ID0064, 2016, E-Government

  38. Public Information Disclosure Through Ministry of Research Technology and Higher Education

    ID0065, 2016, E-Government

  39. Public Information Disclosure at Higher Education Institutions

    ID0066, 2016, E-Government

  40. Budget Transparency Information System

    ID0067, 2016, E-Government

  41. Inter Agency Data Governance

    ID0068, 2016, Capacity Building

  42. Open Data Implementation

    ID0069, 2016, Capacity Building

  43. Public Complaints Channels

    ID0070, 2016, Capacity Building

  44. Information Disclosure at Village Levels

    ID0071, 2016, E-Government

  45. Increase in Number of Open Data

    ID0072, 2016, Access to Information

  46. Improved Public Services

    ID0073, 2016, Capacity Building

  47. Transparency in the Regional Government Budget System

    ID0074, 2016, E-Government

  48. Procurement Disclosure in Bandung

    ID0075, 2016, Anti-Corruption

  49. Enhancing the LAPOR! Application

    ID0076, 2016, E-Government

  50. Public Complaints Services in the City of Bandung

    ID0077, 2016, Public Participation

  51. Information Disclosure on Citizens’ Proposals to DPRD

    ID0078, 2016, E-Government

  52. Greater Public Participation in Disseminating Development Information

    ID0079, 2016, Education

  53. "One Data Indonesia” in Semarang.

    ID0080, 2016, Access to Information

  54. One Data Basis for Semarang

    ID0081, 2016, Access to Information

  55. Enhanced Public Information Disclosure

    ID0082, 2016, E-Government

  56. Public Monitoring of Services in Semarang

    ID0083, 2016, Capacity Building

  57. Access to Information on DPRD

    ID0084, 2016, Capacity Building

  58. Data Governance of DPRD

    ID0085, 2016, Fiscal Openness

  59. Infrastructure for Fublic Information Disclosure

    ID0086, 2016, Capacity Building

  60. Public Information Communications Strategy

    ID0087, 2016, Subnational

  61. Information Through Jakarta.Go.Id Portal

    ID0088, 2016, Capacity Building

  62. Public Services Complaint Channel

    ID0089, 2016, Public Participation

  63. Strengthening of Data Governance

    ID0090, 2016, Access to Information

  64. Public Participation in Development Planning

    ID0091, 2016, E-Government

  65. Strengthening Transparency Infrastructure of Public Bodies

    ID0028, 2014, Public Service Delivery

  66. Strengthening Infrastructure of Central and Local Information Commission

    ID0029, 2014, Capacity Building

  67. Strengthening Institutional and Human Resources Infrastructure for Public Services

    ID0030, 2014, Public Participation

  68. Improve Quality of Openness in Health Services

    ID0031, 2014, Health

  69. Improve Quality of Openness in Education Services

    ID0032, 2014, E-Government

  70. Accelerate Open and Good Governance Practices in Law Enforcement

    ID0033, 2014, E-Government

  71. Accelerate Open and Good Governance Practices in Goods and Services Procurement

    ID0034, 2014, Anti-Corruption

  72. Accelerate Open and Good Governance Practices in Business Development and Investment Sector

    ID0035, 2014, Capacity Building

  73. Accelerate Open and Good Governance Practices in Land Affairs

    ID0036, 2014, Land & Spatial Planning

  74. Accelerate Open and Good Governance Practices in Management of Migrant Workers

    ID0037, 2014, Citizenship & Immigration

  75. Accelerate Open and Good Governance Practices in Hajj Management

    ID0038, 2014, Public Service Delivery

  76. Accelerate Open and Good Governance Practices in Natural Resources Management

    ID0039, 2014, Anti-Corruption

  77. Improve Public Participation in Development Planning

    ID0040, 2014, E-Government

  78. Improve Public Participation in House of Representative and Regional Representative Council

    ID0041, 2014, Legislative

  79. Improve Public Participation in Environmental Preservation

    ID0042, 2014, Environment and Climate

  80. Community Empowerment to Handle Poor Society and People with Disabilities and Special Needs

    ID0043, 2014, Health

  81. Community Empowerment to Support Environmental Sustainability

    ID0044, 2014, Environment and Climate

  82. Community Empowerment to Strengthen Agriculture Sector

    ID0045, 2014, Capacity Building

  83. Community Empowerment to Develop Creative Sector

    ID0046, 2014, E-Government

  84. Motor Vehicle Services

    ID0013, 2013, Infrastructure & Transport

  85. Public School Funding

    ID0014, 2013, Anti-Corruption

  86. Hajj Services: Ministry of Religious Affairs

    ID0015, 2013, Anti-Corruption

  87. Marriage Services: Office of Religious Affairs

    ID0016, 2013, Public Service Delivery

  88. Toll Roads

    ID0017, 2013, Public Service Delivery

  89. Land Affairs Transparency

    ID0018, 2013, E-Government

  90. Forest Management

    ID0019, 2013, Anti-Corruption

  91. Transparency and Accountability in Natural Resources Management Activity

    ID0020, 2013, Access to Information

  92. Oil, Gas, and Mining Revenue Transparency

    ID0021, 2013, Anti-Corruption

  93. Appointments of Information and Documentation Management Officials (PPID) in National Agencies and Enactments of their Standard Operating Procedure

    ID0022, 2013, Access to Information

  94. Starred commitment Formulation of a Working Plan and a Well-Operated Tracking System for Business/Investment Licensing Servies in 10 Provinces and 10 Regencies/Cities

    ID0023, 2013, E-Government

  95. Encouraging the Acceleration of the Operational Formation for Information Services in Local Government through the Formation of Local Government's PPID and its Tools

    ID0024, 2013, Access to Information

  96. Encouraging Comprehensive Implementation of Open Government in Pilot Province/Regency/City

    ID0025, 2013, Subnational

  97. Integration of Performance-Based Budgeting

    ID0026, 2013, Fiscal Openness

  98. Ensuring the Publication of Budget Plan (RKA/DIPA)

    ID0027, 2013, Fiscal Openness

  99. Poverty Reduction

    ID0001, 2011, E-Government

  100. Education Subsidies

    ID0002, 2011, Education

  101. Health Subsidies

    ID0003, 2011, Health

  102. Police

    ID0004, 2011, Dispute Resolution & Legal Assistance

  103. High Corruption Risk

    ID0005, 2011, E-Government

  104. Civil Service Recruitment

    ID0006, 2011, Capacity Building

  105. Land Administration

    ID0007, 2011, E-Government

  106. National Budget Information

    ID0008, 2011, Anti-Corruption

  107. District Budget Information

    ID0009, 2011, Fiscal Openness

  108. e-Procurement

    ID0010, 2011, Anti-Corruption

  109. One-Map Portal

    ID0011, 2011, E-Government

  110. Environmental Openness

    ID0012, 2011, Anti-Corruption

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