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Albania

Implement citizen assessment process to improve public service delivery (AL0069)

Overview

At-a-Glance

Action Plan: Albania Action Plan 2020-2022

Action Plan Cycle: 2020

Status: Active

Institutions

Lead Institution: Agency for the Delivery of Integrated Services Albania

Support Institution(s): State actors involved Other government agencies involved: Non-governmental agencies involved: UNDP; IDRA; Roma Active Albania; Down Syndrome Albania

Policy Areas

E-Government, Marginalized Communities, Public Participation, Public Service Delivery

IRM Review

IRM Report: Pending IRM Review

Starred: Pending IRM Review

Early Results: Pending IRM Review

Design i

Verifiable: Yes

Relevant to OGP Values: Pending IRM Review

Potential Impact: Pending IRM Review

Implementation i

Completion: Pending IRM Review

Description

What is the public problem that the commitment will address? Since 2013, the Government of Albania has looked to reinvent public service delivery so as to better meet the needs of citizens, improve citizen satisfaction and improve accessibility to marginalized groups. The Agency for the Delivery of Integrated Services Albania (ADISA) is the institution behind the front office – back office separation in Albania’s public administration. It serves both as the “brain” behind the citizen-centric services and the “face” of those services. It is the brain that sets the standard design for and monitors the services across all relevant Government offices. It is also the public face of the services, which means that it establishes and manages customer care service windows in the ADISA Centers. In the Integrated Public Service Centers (ISCs), ADISA provides front of office services for a number of central Government institutions, acting as a ‘one stop shop’ for public services that expands citizens and businesses’ fast, easy, and transparent access to public services. Queue management, welcoming premises where citizens are treated with respect, a complaint management system, and simplified procedures in service windows are some of the standards at each ADISA Center. Centers are also equipped with clear directions, parking facilities, waiting areas, children’s playrooms, and ramps for people with disabilities. Of the 2500 Albanians surveyed in the 2019 Trust in Governance Opinion Poll just 23.9% had visited an ADISA service window in 2019, but of those who did 70% were satisfied or very satisfied with the service delivery. In particular, of those aged 65 and older who had visited an ADISA service window 78.2% were satisfied or very satisfied with the service delivery. As such, there is a need to increase accessibility of high quality public service delivery, particularly to marginalized and vulnerable groups and in areas where public services are lacking. As citizen satisfaction with public service delivery has been shown to be positively correlated with citizen trust in government and governance, in aiming to improve public service delivery ensuring the continuation and strengthening of efforts to gain and build this trust will be crucial. Increasing the opportunities for citizens to provide feedback on their public service delivery needs and challenges and integrating these into solutions will be necessary in order to increase accessibility of public services for all Albanians, but especially those from marginalized and vulnerable groups. Commitments |Digital Governance: Accessibility in Public Services| Commitment 5

What is the commitment? The functioning of ISCs and other service channels would not be complete without rigorous performance monitoring and assessment to help identify ways to constantly improve the activity of ISCs/service channels against objectives and targets. This commitment establishes an inclusive strategy for the assessment of the quality and accessibility of public service delivery at ADISA ISCs that is centered on listening to the needs of citizens. It provides multiple opportunities and platforms for citizens to express their needs, opinions, circumstances and feedback and commits to a transparent process of incorporating citizen contributions towards improved public service delivery quality and accessibility. As such this commitment will entail carrying out citizen surveys to monitor citizen satisfaction with public service delivery and the timeliness of these services, as well as focus groups. The results of these surveys and consultations will be integrated into performance monitoring assessments in order to identify ways to improve service delivery at ISCs and in general. Objective: ADISA’s performance assessment of service channels aims at improving public service delivery to citizens, its accessibility and increasing the overall satisfaction of service users.By monitoring the quality of public service delivery at ISCs through on-going citizen satisfaction assessment mechanisms this commitment aims to improve public service by listening directly to the needs of citizens in order to increase accessibility of quality public service delivery. Expected results: • Ensuring ISCs are accessible for all citizens including marginalized and vulnerable groups; • Varied mechanisms for continuous feedback from citizens on public service delivery that ensure all voices can be heard; • Improved service delivery that reflects needs of citizens; • Reduced application time at ADISA ISC; • Increased accountability of public service providers; • Increased citizen satisfaction; • Increased public trust that citizens’ needs are heard and addressed.

How will the commitment contribute to solving the public problem? Improving the quality of public service delivery means taking account of the public service delivery needs of all citizens and incorporating those needs into tangible actions. This increased accessibility is only possible when public service providers offer citizens the opportunity to contribute to these changes. This commitment establishes mechanisms for continuous feedback from citizens. Through citizen surveys of both citizen satisfaction with ISCs (milestone 1) and timeliness of the application processes at ISCs (milestone 2) citizens will be encouraged to provide honest feedback. The surveys will aim to identify strengths and weaknesses; set further objectives for improving the quality of service delivery; measure citizen satisfaction with information points, reception, accommodation, the application process; and feedback on improvements made by ADISA in ISCs. The results of which will provide public service providers with an overview of areas of strength and weakness in public service delivery. Focus groups will provide the opportunity for a greater depth of understanding of citizens’ specific needs and provide insights into potential areas for improvement, particularly from those from minority groups (milestone 3). These feedback mechanisms will be part of a transparent assessment process that will include the publication of feedback and the inclusion of feedback into strategies for improvement. Maintaining an electronic record of feedback through an online database traceability and tracking of feedback results will support accountability to addressing citizens’ needs and provide a means of measuring improvement over time. Finally, increased inclusivity will be a priority of the commitment and will underpin the feedback mechanisms to ensure all voices are provided the opportunity to be listened to and heard. Special attention will be paid to improving the accessibility of public services to meet the needs of marginalized and vulnerable groups and to ensure their inclusion in the public service delivery process (milestone 4). OGP challenge affected by this measures Improve public services Increase efficient management of public resources Increase public integrity Increase corporat e accountability Create a safer community for citizens & civil society ☒ ☒ ☒ ☐ ☒

Why is this commitment relevant to OGP values? Transparency & Access to Information • Does the ide a disclose more information to the public? • Does the ide a improve the quality of information disclosed to the public? • Does the ide a improve accessibility of information to the public? • Does the ide a e nable the right to information? ☒Y es ☐N o The citizen surv ey s and focu s gr oups will be part of a transparent on -going assessment pr ocess of public serv ice deliv ery. In particular this commitment will inv olv e: • Pu blication of results from cit izen surv ey s will prov ide transparency on performance of public serv ice deliv ery . • Standardized pr ocesses to en sure the integration of citizen feedback. • Citizen identities made anonymou s so a s to pr otect citizen s’ right to priv acy . • Pu blication of strategies dev eloped towards the improv ement of public serv ice deliv ery and made av ailable for public comment. Public Accountability • Does the ide a cre ate or improve rules, regulations, and mechanisms to publicly hold government officials answerable to the ir actions? • Does the ide a make the government accountable to the public and not solely to inte rnal syste ms? ☒Y es ☐N o Tracking citizen satisfaction in consistent & standardized pr ocesses facilitates accountability of th ose in stitutions & agencies deliv ery those public serv ices by making them more an swerable to their objectiv es and towards improv ing their deliv ery. Specifically this commitment will create: • Opportunities for citizen feedback pr omote accountability of public serv ice deliv ery. • Feedback mechanisms – surv ey s, focus groups – will be conducted on an on -going ba sis to pr omote. • Maintenance of an electr onic record of feedback through online database traceability and standardized processes for tracking of feedback results will support accountability to addressing cit izen s’ needs and pr ov ide a means of measuring improv ement ov er time. Public & Civic • Does the ide a cre ate or improve opportunities, or capabilities for the public to inform or influe nce de cisions? Participation • Does the ide a cre ate or improve the e nabling e nvironme nt for civil socie ty? ☒Y es ☐N o In order to increase public and civ ic participation, A DISA has alway s been engaged with civ il society by organizing focus groups and also including marginalized groups to accept and incorporate ev ery one’s needs. In this form it is possible to improv e the opportunities for the public to inform or ev en to influence decisions. This commitment: • Pr ov ides sev eral different ty pes of opportunities for citizens to pr ov ide feedback on public serv ice deliv ery . • Feedback mechanisms – surv ey s, focus groups – will be conducted on an on -going ba sis to pr ov ide citizens with on-g oing opportunities to contribute feedback and idea s. • Focus groups will enable opportunities for citizen s to pr ov ide in -depth feedback, idea s and contributions. • Focus groups will pr omote inclusiv ity of participation and will ensure the v oices of marginalized and v ulnerable groups are included and heard in order to make public serv ice deliv ery more accessible; • Citizen feedback will be incorporated into improv ement strategies. • Strategies will be published online and available for public comment and contribution. Technology & Innovation • Will te chnological innovation be used in with one of the other three OGP values to advance participation, transpare ncy or accountability? ☒Y es ☐N o The use of electronic platforms and online resources will help en sure transparency of processes, public accountability towards improv ing public serv ice deliv ery and enabling civ ic engagement and participation through: • Electr onic sy stems enable legitimate citizen feedback sy stems and increa se accessibility for all cit izen s. • Online platforms and electr onic databases en sure traceability and tracking of surv ey results. • Electr onic databases of surv ey results will facilitate public accountability by prov iding a clear mechanism to track agencies pr ogress in addressing citizen s’ concerns, making them more answerable.

Milestone Activities Milestones Indicators Responsible Institution / s New or Continued Idea Timeframe Measurable & verifiable achievements to accomplish this objective Result Indicators Output Indicators Lead Responsible Institution Supporting / Coordinating Agencies / Institutions New or continued from 2018- 2020 OGP AP Start Date End Dat e Priority Measure 1: Improving the quality of public service delivery in ADISA Integrated Services Centers (ISC’s) and service counters Milestone 1: Conducting citizen satisfaction surv ey s at A DISA ISC’s Improved service delivery that reflects needs of ci tizens; Increased Publication of ci tizen feedback results reports; Citizen feedback incorporated into strategies for improvement; Mechanism for Agency for the Delivery of Integrated Services Albania (A DISA ) Prime Minister’s Office ☐N o ☒Y es Public Services Jan. 2020 Dec. 2022 accountability of pu blic service providers; continu ous feedback from citizens on pu blic service delivery; Online platforms and electronic databases ensure traceability and tracking of feedback results. Milestone 2: Conducting surv ey s to measure the application time at ADISA ISC’s. Reduce application time at A DISA ISC A DISA Prime Minister’s Office ☐N o ☒Y es Public Services Jan. 2020 Dec. 2022 Milestone 3: Focus groups to identify the needs and areas of improv ement Increased ci tizen satisfaction & pu blic trust that ci tizen needs heard & addressed. A DISA Prime Minister’s Office ☐N o ☒Y es Public Services Jan. 2020 Dec. 2022 Milestone 4: Increa sing accessibility in A DISA ISC to include in the public serv ice deliv ery process marginalized and vulnerable gr oups Being inclusive in the pu blic service delivery process A DISA Prime Minister’s Office ☐N o ☒Y es Public Services Jan. 2020 Dec. 2022


Commitments

  1. Create and implement integrity plans across all ministeries

    AL0065, 2020, Anti-Corruption

  2. Creation of online beneficial ownership register

    AL0066, 2020, Anti-Corruption

  3. Establish online portal for feedback on public service delivery

    AL0067, 2020, E-Government

  4. Expand open data portal and promote access

    AL0068, 2020, Access to Information

  5. Implement citizen assessment process to improve public service delivery

    AL0069, 2020, E-Government

  6. Establish directorate to improve citizens' access to legal aid

    AL0070, 2020, Access to Justice

  7. Publish more accessible and transparent information on Ministry of Justice website

    AL0071, 2020, E-Government

  8. Publish accessible budget information online for citizen engagement

    AL0072, 2020, E-Government

  9. Improve reporting on public finance information

    AL0073, 2020, E-Government

  10. Transparency of Government Reporting

    AL0061, 2018, E-Government

  11. e-Government

    AL0062, 2018, Access to Information

  12. Improved Business Regulation

    AL0063, 2018, Capacity Building

  13. Safe Communities

    AL0064, 2018, Anti-Corruption

  14. Improvement of Database/Portal with Coordinators’ Data of the Right to Information and Transparency Programs

    AL0044, 2016, Access to Information

  15. Budget Transparency

    AL0045, 2016, E-Government

  16. Integrated Registry of Citizens’ Housing

    AL0046, 2016, Citizenship & Immigration

  17. Establishment of Electronic Registry for Public Notification and Consultation

    AL0047, 2016, E-Government

  18. Digital Archive

    AL0048, 2016, E-Government

  19. Creating a Database for Archiving and Publication of Research Funds and Programs in Albania

    AL0049, 2016, E-Government

  20. Commitment to Publish Online Central and Local Government Legislation in Open Systems and for Free

    AL0050, 2016, Capacity Building

  21. Commitment to Open Standards for Contracting

    AL0051, 2016, Access to Information

  22. Starred commitment Implementation of the Law "On Protection of Whistleblowers", Capacity Building, Amendments and Its Bylaws

    AL0052, 2016, Anti-Corruption

  23. Provision of Electronic Services

    AL0053, 2016, Capacity Building

  24. Establishment of Multifunctional Centralized System for Building Permits

    AL0054, 2016, Capacity Building

  25. Establishment and Distribution of Digital Counters

    AL0055, 2016, E-Government

  26. Service Passport Standardization

    AL0056, 2016, Capacity Building

  27. Citizen Card

    AL0057, 2016, Capacity Building

  28. Electronic System of Registration of e-Prescription in the Republic of Albania

    AL0058, 2016, E-Government

  29. Electronic Monitoring System of Forests

    AL0059, 2016, Anti-Corruption

  30. Integrated Electronic System for Professional Licensing of Individuals and Legal Entities That Will Operate in the Field of Study Design and Supervision of Commissioning of Construction Works

    AL0060, 2016, E-Government

  31. Standardization of Corruption Complaints

    AL0031, 2014, Anti-Corruption

  32. Electronic Registry of Energy and Industry Permits

    AL0032, 2014, E-Government

  33. Implementation of Public Expenses Module in "Open Data" Format

    AL0033, 2014, Access to Information

  34. Promoting OGP Values Among Local Authorities

    AL0034, 2014, Local Commitments

  35. Database on Economic Assitance Beneficiaries

    AL0035, 2014, E-Government

  36. Electronic Portal on Water Resources Administration and Management

    AL0036, 2014, E-Government

  37. Single Window

    AL0037, 2014, E-Government

  38. Electronic Access to Protected Areas

    AL0038, 2014, E-Government

  39. National Geoportal

    AL0039, 2014, E-Government

  40. e-Albania

    AL0040, 2014, E-Government

  41. e-Document

    AL0041, 2014, E-Government

  42. Starred commitment Law on Whistleblowers Protection

    AL0042, 2014, Anti-Corruption

  43. Police Service Offices

    AL0043, 2014, E-Government

  44. Open Data Portal

    AL0001, 2012, Access to Information

  45. e-Acts

    AL0002, 2012, E-Government

  46. e-Parliament

    AL0003, 2012, E-Government

  47. Extension of the Governmental Network, GOVNET

    AL0004, 2012, E-Government

  48. e-Government Interoperability Framework, e-GIF

    AL0005, 2012, E-Government

  49. Government Datacenter

    AL0006, 2012, E-Government

  50. Excise System

    AL0007, 2012, E-Government

  51. Starting of the e-Tax System

    AL0008, 2012, E-Government

  52. Starred commitment Online State Matura

    AL0009, 2012, E-Government

  53. The Regulation on Ethics in Research and Publishing

    AL0010, 2012, Education

  54. Digitalization of Higher Education Accreditation Process

    AL0011, 2012, E-Government

  55. U-Gov System

    AL0012, 2012, E-Government

  56. Online Inspections of Courts and Judicial Hearings

    AL0013, 2012, E-Government

  57. Digitalization of the File Transfer Process

    AL0014, 2012, Judiciary

  58. e-Employment Project

    AL0015, 2012, E-Government

  59. e-Concessions Procedures

    AL0016, 2012, Anti-Corruption

  60. Amendment of the Law “On the Right to Information for Official Documents”

    AL0017, 2012, Access to Justice

  61. Drafting a New Law on "Notice and Consultation"

    AL0018, 2012, Legislation & Regulation

  62. Tracking Project

    AL0019, 2012, E-Government

  63. Digitalization of the Notary Register

    AL0020, 2012, Access to Justice

  64. Online Citizens’ Claims in the Judiciary System

    AL0021, 2012, Access to Justice

  65. Work Inspection, Online Complaint

    AL0022, 2012, E-Government

  66. Financial Module of All Educational Institutions

    AL0023, 2012, Education

  67. Starred commitment Audio and Video Recording of Judicial Hearings

    AL0024, 2012, E-Government

  68. Starred commitment e-Albania Portal

    AL0025, 2012, E-Government

  69. e-Inspection Portal

    AL0026, 2012, E-Government

  70. Starred commitment Portal Www.Gjykata.Gov.Al

    AL0027, 2012, E-Government

  71. Disclosure of the List of Payments Made Daily by the Government Units

    AL0028, 2012, Access to Information

  72. e-Procurement System for All Small Purchases of Public Procurement

    AL0029, 2012, Anti-Corruption

  73. Implementation of the EITI Recommendations

    AL0030, 2012, Anti-Corruption

Open Government Partnership