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Brazil

Assessment and Streamline of Public Services (BR0093)

Overview

At-a-Glance

Action Plan: Brazil National Action Plan 2016-2018

Action Plan Cycle: 2016

Status: Inactive

Institutions

Lead Institution: Ministry of Planning, Development, and Management

Support Institution(s): Ministry of Planning, Development, and Management Ministry of Transparency, Oversight and Comptroller General of Brazil Brazilian Telecommunications Agency (Anatel) Government Secretariat Ministry of Justice and Citizenship Brazilian Micro and Small Enterprises Support Service (SEBRAE), Brazilian Institute for Consumer Defense (Idec) MariaLab Hackerspace Claimhere (Reclame Aqui) Protest (Proteste) Microsoft

Policy Areas

E-Government, Public Participation, Public Service Delivery, Records Management

IRM Review

IRM Report: Brazil Mid-Term Report 2016-2018

Starred: No

Early Results: Pending IRM Review

Design i

Verifiable: Yes

Relevant to OGP Values: Access to Information Civic Participation , Technology

Potential Impact:

Implementation i

Completion:

Description

Lead government institution Ministry of Planning, Development, and Management Civil servant in charge for implementing at lead government institution Elise Sueli Pereira Gonçalves Position - Department General Coordinator/ Data and Public Services Coordination E-mail elise.goncalves@planejamento.gov.br Telephone 55 61 2020-1123 Other involved actors Government Ministry of Planning, Development, and Management Ministry of Transparency, Oversight and Comptroller General of Brazil Brazilian Telecommunications Agency (Anatel) Government Secretariat Ministry of Justice and Citizenship Brazilian Micro and Small Enterprises Support Service (SEBRAE) Civil society, private sector, group of workers and multilateral actors Brazilian Institute for Consumer Defense (Idec) MariaLab Hackerspace Claimhere (Reclame Aqui) Protest (Proteste) Microsoft Status quo or problem/issue to be addressed The need of enhancing accountability in the public services provision, with organization liaison and civil society collaboration, mainly from users Main objective To develop methodologies and tools for a public service evaluation, by its users. Those instruments motivate citizens to take part inthe management, as well as those promote simplification and improvement of public services on the federal level. Commitment short description Find ways of disseminating information about public policies and services, whilst developing and enhancing methods and evaluation tools, fostering a more effective social participation OGP Challenge addressed by the Commitment Improvement of Public Services More effective public resources management Corporative accountability increment Commitment relevance Promoting public services improvement and evaluation Goal Increment of collaboration among many actors, more access to information and services, data better organized for managerial analysis, and establishment of amelioration commitments

IRM Midterm Status Summary

10. Assessment and Streamline of Public Services

Commitment Text:

Undertake inventory of Federal Executive Branch services and implement an assessment through mechanisms of satisfaction, prioritizing services

The commitment aimed to Find ways of disseminating information about public policies and services, whilst developing and enhancing methods and evaluation tools, fostering a more effective social participation, with the intent of facing two big problems: i) disarticulation between government and civil society; ii) neediness of information by citizens.

10.1 – Platform for inventory and methodology, with manual

10.2 – Content scope definition – arrange a meeting, in order to establish a research scope with the civil society about the evaluation content

10.3 – Conduct research and analysis functionality requirements for the implementation of evaluation mechanisms at the Service Portal

10.4 – Data inclusion by organizations at the Portal, in accordance with methodology/standards set

10.5 – Implementation – joint effort between the Ministry and the civil society, in order to develop Portal functionality and a library for open applications (this content needs to be discussed for the functionality)

10.6 – Diffusion - joint effort with the civil society for promoting diffusion actions

10.7 – Making user evaluation device and its outcomes available

Responsible institution: Ministry of Planning, Development, and Management

Supporting institutions: Ministry of Transparency, Oversight and Comptroller General of Brazil, Brazilian Telecommunications Agency (Anatel), Government Secretariat , Ministry of Justice and Citizenship, Brazilian Micro and Small Enterprises Support Service (SEBRAE), Brazilian Institute for Consumer Defense (Idec), MariaLab Hackerspace, Reclame Aqui, Proteste, Microsoft

Start date: December 2016.. End date: November 2018

Context and Objectives

The government recognizes the need to enhance accountability for public services at the federal level, particularly by collaborating with civil society and hearing from the end users of services. To achieve this goal, the government commits to undertake and inventory federal executive branch services and to implement better methodologies for users to evaluate public services.

This commitment aims to improve public service metrics that help citizens evaluate the services they receive. This goal aligns with similar international initiatives, such as the International Budget Partnership.[1] The government has been working on this policy strategy for more than 10 years.[2] Citizen feedback, and particularly end-user perspectives, is important to improving e-government metrics and public services.[3]

The commitment's level of specificity is medium. It lists the key deliverable as the development and implementation of data functionality on the existing public service portal (https://servicos.gov.br/). The government outlines a series of intermediate steps that will contribute to the design and implementation of the final product. Those steps include a methodology, a meeting to determine the scope of the evaluations, and dissemination. However, the expected features and scope of the new data functionality are unclear.

The commitment is related to the OGP values of access to information and civic participation, with the use of technology and innovation to achieve its objectives. The commitment’s goal involves working with citizens to enhance mechanisms for evaluating public services and publishing the results on the public service portal.

The commitment has a minor potential impact. The government has executed major portal updates since 2009.[4] But most services included in the portal refer to government-to-business services (such as citizen’s identification verification and fiscal-related services). The business stakeholder interviewed by the IRM researcher (Microsoft) agreed that the potential of the commitment is minor, given the absence of metrics on citizen’s use of the portal. This absence constitutes a key missing element of the initiative.

Completion

The commitment has seen limited completion.

Milestones 10.1 and 10.2 have been implemented. The platform for the inventory and the methodology (milestone 10.1) are available online.[5] This same website defines the expected scope of the content (milestone 10.2).[6] The research methodology mostly focuses on e-government services. The methodology seeks to discover the key characteristics of service delivery, the resources and services available, the level of service digitalization, and the public’s use of services.

The research and analysis of required functionalities (milestone 10.3) is underway. The deadline to finish the research, December 2017, falls outside of this report’s evaluation period. The government will publish a detailed analysis of services available at the service portal, with the support of the government-run National School of Public Administration.[7] Services in the research will be ranked and evaluated on the quality of the tools available to the public.

Milestones 10.4-10.7 have not been started. During the monitoring sessions, government representatives stated that internal government activities have been initiated. However, due to the limited results so far, these activities have not been shared publicly. The commitment now has a new milestone: to deliver a public service database[8] from the same implementation agency.

The action plan outlined a delivery date of October 2017 for milestones 10.1-10.4. Thus, the commitment is behind schedule.

Early Results (if any)

The expected results of the commitment are wide reaching and include improvement of public services and more effective management of public resources. However, it is too early to analyze results, given the preliminary stage of the evaluations at the time of writing. The business stakeholder interviewed (Microsoft) suggested that inputs from civil society on commitment delivery have been limited. In addition, it is important to note that the main source of information for the public service evaluations is the government itself, not citizens. For example, the government serves as the main source of information for evaluating civic participation services.[9] At the same time, the commitment does include citizens in the development of the Portal’s language and format, as well as in the design of the evaluations. The government also noted that citizens will be able to file complaints on services.

Next Steps

In the future, to have solid results, the government needs to provide evidence of how the evaluation process was used to improve public services in the country. Another suggested next step includes the publication of the survey results in open data format. The platform should also link the information to other open datasets. All should be available for use by civil society, so organizations can analyze the quality of services. In this way, the government can collaborate with civil society to evaluate and improve public service delivery. These actions will also help integrate citizen surveys on the evaluation of public services, as opposed to having these mechanisms rely only on government-centric evaluations.


[1] Home page, International Budget Partnership, https://www.internationalbudget.org/.

[2] Ministério do Planejamento, Orçamento e Gestão, Indicadores e Métricas para Avaliação de e-Services,' October 2007, https://www.governoeletronico.gov.br/documentos-e-arquivos/LivroFina_04102007.pdf.

[3] Gustavo Herminio Salati Marcondes de Moraes and Fernando de Souza Meirelles, 'User’s Perspective of Electronic Government Adoption in Brazil,' Journal of Technology Management and Innovation 12, no. 12 (2017), http://www.scielo.cl/scielo.php?pid=S0718-27242017000200001&script=sci_arttext&tlng=en.

[4] Elise Sueli Pereira Goncalves and Andrea Thalhofer Ricciardi, Plataforma de Servicos Publicos, IX Congresso Consad de Gestao Publica, 8–10 June 2016, http://consad.org.br/wp-content/uploads/2016/06/Painel-32-02.pdf.

[5] 'Digital Citizenship,' Brazil Federal Government, http://www.planejamento.gov.br/cidadaniadigital.

[6] 'Census of Public Services,' Ministry of Planning, Development, and Management, http://www.planejamento.gov.br/cidadaniadigital/censo-de-servicos-publicos.

[7] Ministerio da Transparencia, Fiscalizacao e Controladoria-Geral da Uniao, Relatorio de Status de Execucao de Compromisso, http://www.governoaberto.cgu.gov.br/central-de-conteudo/documentos/2017-28-agosto-rse_10.pdf.

[8] Ministerio da Transparencia, Fiscalizacao e Controladoria-Geral da Uniao, Relatorio de Status de Execucao de Compromisso.

[9] Cristiane Sinimbu Sanchez and Patricia Zeni Marchiori, 'Popular Participation in the Context of Open Government Initiatives: A Systematic Review of the Literature,' Brazilian Journal of Public and International Policies 2, no. 2(2017), http://periodicos.ufpb.br/ojs2/index.php/rppi/article/view/34564.


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