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Greece

Public Property Open Data (GR0045)

Overview

At-a-Glance

Action Plan: Greece National Action Plan 2016-2018

Action Plan Cycle: 2016

Status: Inactive

Institutions

Lead Institution: General Secretariat of Public Property and General Secretariat of Informational Systems & Management Support of Ministry of Finance.

Support Institution(s): NA

Policy Areas

E-Government, Open Data, Public Service Delivery, Records Management

IRM Review

IRM Report: Greece End-of-Term Report 2016-2018

Starred: No

Early Results: Major Starred

Design i

Verifiable: Yes

Relevant to OGP Values: Access to Information

Potential Impact:

Implementation i

Completion:

Description

Context An e-service regarding the registration & detailed information of public property is under construction. The main objective is to avoid encroachment & unregulated exploitation of public property. An e-auction platform for permitted leasing of seashore sites is also scheduled. Commitment description Free access to data regarding public property concerning: Seashore (Registry and ID Database of defined seashore line, beach, riparian and previously defined seashores, related legislation, geospatial data and open eauctions) Public Welfare Property (Public Welfare Property Registry Database - calls for competitions ect.) Expropriations (Registry and ID database, expropriations declaration or withdrawal , related legislation) Property Value Determination through specific platform Housing Public services (open calls for competitions, office modulation, technical specifications files, administrative decisions) Construction and Maintenance of public building property (e.g. data regarding competitions for building constructions ) OGP Values Access to public information, citizens participation, transparency and accountability. Implementation bodies: General Secretariat of Public Property and General Secretariat of Informational Systems & Management Support of Ministry of Finance. Objective Main objective of the commitment is to provide free access to public property data, including geospatial data, as well as open e-auctions and calls for competitions Means for the implementation General Secretariat of Public Property has already implemented and is in process of the update and improvement of an e-services platform for public property. Data will be gradually updated & enriched. Additionally, a platform for open e-auctions will be formed with the support of General Secretariat of Informational Systems & Management Support . It will serve the seashore auctions and possibly other public assets in the future. The Ministry of Finance will provide guidelines to citizens and companies about the data access and use of e-auctions platform.

IRM End of Term Status Summary

Commitment 15 and 16: Commitments on Economy

✪Commitments 15. Public Property Open Data

An e-service regarding the registration & detailed information of public property is under construction. The main objective is to avoid encroachment & unregulated exploitation of public property. An e-auction platform for permitted leasing of seashore sites is also scheduled. Free access to data regarding public property concerning:

  • Seashore (Registry and ID Database of defined seashore line, beach, riparian and previously defined seashores, related legislation, geospatial data and open e-auctions);
  • Public Welfare Property (Public Welfare Property Registry Database - calls for competitions etc.);
  • Expropriations (Registry and ID database, expropriations declaration or withdrawal, related legislation);
  • Property Value Determination through specific platform;
  • Housing Public services (open calls for competitions, office modulation, technical specifications files, administrative decisions);
  • Construction and Maintenance of public building property (e.g. data regarding competitions for building constructions).

Responsible Institution(s): General Secretariat of Public Property; General Secretariat of Informational Systems & Management Support of Ministry of Finance

Start Date:  July 2016 End Date: December 2017

Commitments 16. KPI’s [Key Performance Indicators] for the implementation of Public and EU Financed Projects

The aim of this commitment is to provide, on a specific website, necessary information about the project management of all projects financed by the National Strategic Reference Framework (NSRF) and the PIP based on specific indicators as defined in the Operational Programs and in cooperation with Greek Statistic Authority (ELSTAT). The key elements of this commitment related to the implementation details of the projects, geospatial mapping with presentation of project metadata, connection to indicators for monitoring the impact of projects in society and feedback collection from citizens about the projects.

Responsible Institution(s): Ministry of Economy, Development and Tourism; Public Secretariat of Public Investments and NSRF

Start Date:  July 2016 End Date: December 2018

Editorial Note: The action plan text has been abridged by the IRM. For the full version, please see https://www.opengovpartnership.org/sites/default/files/GREEK_NAP3-OGP-ENG_0.pdf

Editorial note: Commitment 15 is clearly relevant to OGP values as written, has transformative potential impact, and is substantially or completely implemented and therefore qualifies as a starred commitment. 

Commitment Aim:

This set of commitments on economy aimed to revise public property management by opening up public data and providing an e-auction platform to lease coastal property locations. Prior to this commitment the leasing of coastal areas was under the authority of municipalities and the economic results were limited.[Note 145: What is changing in leasing coastal areas (in Greek) https://money-tourism.gr/ti-allazi-stin-misthosi-tou-egialou/ ] The function of the e-auction platform purports to raise public revenues stemming from public lands leasing. Commitment 16 aims to publish uniform, detailed data on the implementation of public and EU-financed projects and involve the public in assessing their social and economic impact. Commitment 15 sets out to provide the public with specific data, such as:

  • Registry and ID Database of defined seashore line
  • Public Welfare Property
  • Construction and Maintenance of public building property
  • Public Property Value Determination
Status

Commitment 15. Public property open data

Midterm: Limited

This commitment had limited implementation during 2016 - 2017. The Ministry of Finance put in place a team of public sector employees dedicated to moving the commitment forward. Some pilot e-auctions took place in June 2017 for a limited number of coasts. According to the Ministry of Finance OGP management team, 50 more coastal areas were expected to go through the new e-auction platform by the end of 2017 and 100 more throughout 2018.[Note 146: Ministry of Finance, OGP project management team (Dimitris Kapopoulos, Ms Mourtzinou, Ms Chrysopoulou), interview with IRM researchers, 21 July 2017.] Moreover, the listed datasets were expected to be published during 2018 depending on releasing a decision that defines guidelines for their classification. Early results showed a reduction in the administrative burden of public services and the minimization of public agencies’ physical contact with citizens.[Note 147: Ibid.]

End of term: Complete

The Ministry of Finance fully completed this commitment and continued to lease coastal areas via the e-auction platform throughout 2017 and 2018.[Note 148: In.gr news, “More online auctions are coming” (in Greek), http://www.in.gr/2018/05/11/economy/oikonomikes-eidiseis/erxontai-alles-130-dimoprasies-gia-ti-xrisi-aigialou-kai-paralion/] For those interested in participating in the auction the Ministry issued guidelines,[Note 149: The guidelines for participants (in Greek), https://goo.gl/hyvuc7] the programmed auctions[Note 150: A list with scheduled auctions (in Greek), https://goo.gl/ySXk6K] and a map showing the coastal areas in which e-auctions took place.[Note 151: The map, https://www.minfin.gr/web/g.g.-demosias-periousias/chartes-demopratoumenon-aigialon ] According to the Ministry project management team, 61 auctions took place by the end of 2017. This number exceeds the initial estimate of 50 auctions that took place during the midterm progress assessment. In 2018 a total of 179 auctions have been completed and this number also greatly exceeds the initial estimate of 100. Overall, auctions were conducted in 18 of the 43 prefectures that have coastal areas. According to employees from the General Secretary for Public property,[Note 152: Ministry of Finance OGP project management team (Dimitris Kapopoulos, Ms Mourtzinou, Ms Chrysopoulou), interview with IRM researchers, 2 September 2018.] the difference between starting and closing prices of online auctions was approximately €650,000.

The Ministry of Finance released most of the listed commitment datasets. An aggregate list of the datasets is publicly available.[Note 153: Dataset (in Greek), http://data.gov.gr/dataset?q=ΓΕΝΙΚΗ+ΓΡΑΜΜΑΤΕΙΑ+ΔΗΜΟΣΙΑΣ+ΠΕΡΙΟΥΣΙΑΣ] Specifically the Ministry of Finance published datasets for the registry of designated coastal areas, the public property and welfare registry and the registry of expropriations. The release of the dataset concerning public property value determination is still pending. However, the Ministry of Finance advanced the release of additional relevant datasets that were not officially included in the action plan, such as datasets concerning the concession of coastal areas use for port works,[Note 154: Dataset (in Greek), http://data.gov.gr/dataset/paraxwrhsh-xrhshs-aigialoy-kai-paralias-gia-kataskeyh-limenikwn-ergwn] the legislation for public welfare property,[Note 155: Dataset (in Greek), http://data.gov.gr/dataset/nomo8esia-nomologia-koinwfelwn-perioysiwn-kai-sxolazoyswn-klhronomiwn] and an online index for public welfare property that contains a series of information about the institutions that possess and manage public property.[Note 156: Dataset (in Greek), http://data.gov.gr/dataset/https-www1-gsis-gr-gspp-dhpe-faces-fakelos-jspx]

Commitment 16. KPIs for the implementation of public and EU-financed projects

Midterm: Not Started

The Ministry of Economy, Development, and Tourism began some preparatory actions that would enable implementation. Such actions included the insertion of publicly-funded project descriptions in the IT system. The release of the actual data was expected by the end of 2018. The implementation of this commitment therefore had not effectively started at the midterm review point.

End of term: Limited

This commitment showed some but insufficient progress following midterm evaluation. A new website that displays information about the National Strategic Framework data is currently under development at anaptyxi2020.ops.gr. This website provides citizens with aggregate data (see Figure 1) on the total budget, contracts and payments for EU-funded projects in 11 thematic areas[Note 157: The 11 thematic areas include: Research and Innovation, Information and Communication, Competitiveness, Eco - Economy, Climate Change, Environment, Sustainable Transport, Employment, Social Inclusion, Education.] and the total amounts of approved projects per Region. On the project grants webpage, citizens can search the performance of individual projects either by keywords or geographic and thematic areas. As far as implementation of KPIs per individual projects is concerned, only output KPIs are currently available.[Note 158: Christos Bouras, Associate at the Agency for NSRF Coordination, interview with IRM researcher, Athens, August 2018,.] A page dedicated to open data is under construction but at the time of writing no datasets could be retrieved.[Note 159: National Strategic Framework Data, http://anaptyxi2020.ops.gr/en-us/ODHelp] The commitment will be fully implemented when social impact KPIs are inserted into the IT system and when a participatory element is available for citizens to interact with the website by submitting their comments and evaluations. A screenshot of the anaptyxi2020.ops.gr website is available below (see Figure 1: National Strategic Framework Data Dashboard).

 

Figure 1 - National Strategic Framework Data Dashboard

Did It Open Government?

Commitment 15. Public property open data

Access to Information: Major

To ensure fair public property management for all citizens, the Ministry of Finance launched a central e-auction platform through which small and medium-sized businesses can directly rent coastal areas in a transparent manner.[Note 160: Coastal Areas Auction, Ministry of Finance (in Greek). https://www.minfin.gr/web/g.g.-demosias-periousias/aigialos] In terms of modernizing administrative practices, the results of this pilot e-auction application represents a major step forward as with the release of a series of coast relevant datasets the government managed to provide interactive maps that facilitate locating available coasts.[Note 161: Coastal areas boundaries datasets, (in Greek),   http://www.data.gov.gr/dataset/ka8orismenos-aigialos ] The once-opaque leasing process has become transparent and thus accessible to more small and medium-sized businesses that wish to start tourism operations. Since the launch of this application, the process of interaction with public officials, and the significant time once required to complete the leasing process, has been simplified. The old (non-electronic and offline) auctioning method is still in use in parallel with the e-auction system, however, the Project Management at the General Secretariat of Information Systems informed the IRM researchers that there is a draft ministerial decision to propose that all coastline leasing auctions that the Ministry of Finance is responsible for should take place electronically.

Commitment 16. KPIs for the implementation of public and EU-financed projects

Access to Information: Marginal

This commitment meant to increase transparency of large-scale projects funded by the state and EU budgets by publishing performance KPIs. These performance KPIs would enable citizens to make informed judgments about the social impact of the projects. This information was either scattered or inaccessible before development of the commitment. While the published indicators may help citizens compile an overall picture for the implementation of public and EU-funded projects, the performance KPIs that would enable a powerful monitoring are still missing. According to the General Director of Vouliwatch, the implementation of this commitment adds little value in providing citizens with aggregate information and tools to make sense of the progress of publicly-funded projects and contribute their assessments.[Note 162: Stefanos Loukopoulos, Vouliwatch General Director, telephone interview with IRM researcher, October 2018.] According to the evidence provided, this commitment has only marginally changed government practice.

Carried Forward?

A new action plan has not yet been initiated and thus it remains unclear whether these commitments will be carried forward. A modified version of commitment 16 with emphasis on regularly publishing performance KPIs data and visualizations would be valuable. Moreover, in the context of co-creating commitments with civil society, the Ministry of Economy could cooperate with Open Knowledge Greece, who produced a similar project called Red Flags that algorithmically processes EU-funded projects data with the aim of proactively monitoring performance. 

Greece's Commitments

  1. Framework law on Open & Participative Governance

    GR0031, 2016, Capacity Building

  2. Participation in the Assessment of the Public Sector

    GR0032, 2016, Capacity Building

  3. Publicity of Organisational Charts & Entities of the Public Sector

    GR0033, 2016, E-Government

  4. Accountability and Settlement of Disputes between the citizens and the Public Sector

    GR0034, 2016, Legislation & Regulation

  5. Guide and Standardization for the provision of Services & for Procedures per Service/entity

    GR0035, 2016, Capacity Building

  6. Improvement of the open deliberation procedure

    GR0036, 2016, Capacity Building

  7. National Register of Line Managers of the Public Administration (Register)

    GR0037, 2016, Capacity Building

  8. Implementation of the assessment of employees and services and control methods

    GR0038, 2016, Capacity Building

  9. Implementation of a System for the Selection of Managers

    GR0039, 2016, Capacity Building

  10. Digital Repository for Pubic Administration Studies

    GR0040, 2016, Capacity Building

  11. Provision of Open Cultural Data

    GR0041, 2016, E-Government

  12. Geospatial Maritime Data

    GR0042, 2016, E-Government

  13. Ship/Company and Seafarer Registers

    GR0043, 2016, E-Government

  14. Marine and Maritime Activity

    GR0044, 2016, E-Government

  15. Starred commitment Public Property Open Data

    GR0045, 2016, E-Government

  16. KPI’s for the implementation of Public and EU Financed Projects

    GR0046, 2016, E-Government

  17. Data and Statistics for Greek National Exams

    GR0047, 2016, E-Government

  18. Protocol Digitization

    GR0048, 2016, E-Government

  19. Informative Actions on open data for young people in Secondary and higher Education

    GR0049, 2016, Education

  20. Open Education

    GR0050, 2016, Capacity Building

  21. Provision of open data for Justice

    GR0051, 2016, E-Government

  22. Enhanced statistical data of justice open to the public

    GR0052, 2016, E-Government

  23. Open provision of Geo-data

    GR0053, 2016, E-Government

  24. Open-Participatory Budget

    GR0054, 2016, Fiscal Transparency

  25. Regional Council Platform (Open Regional Council)

    GR0055, 2016, E-Government

  26. Open - Participatory Budget

    GR0056, 2016, E-Government

  27. Capture and Evaluation Platform for Regional Technical Projects

    GR0057, 2016, E-Government

  28. City Dashboard

    GR0058, 2016, E-Government

  29. Online Consultation Platform

    GR0059, 2016, E-Government

  30. Open Data Index for cities and local administrations

    GR0060, 2016, E-Government

  31. Linked, Open and Participatory Budgets

    GR0061, 2016, E-Government

  32. School of data for public servants

    GR0062, 2016, Capacity Building

  33. The collaborative wikification of public services procedures

    GR0063, 2016, Capacity Building

  34. Strengthening openness and accessibility of the Parliament

    GR0064, 2016, Capacity Building

  35. Institutional and technological upgrading of Transparency Program

    GR0012, 2014, E-Government

  36. Public participation in decision making

    GR0013, 2014, Capacity Building

  37. Integration of PSI Directive on the re-use of public sector information

    GR0014, 2014, E-Government

  38. Regulatory amendments for the management and provision of open data

    GR0015, 2014, Capacity Building

  39. Implementation of platform for central distribution of public open data

    GR0016, 2014, E-Government

  40. Provision of open geospatial data

    GR0017, 2014, E-Government

  41. Provision of open cultural data

    GR0018, 2014, Legislation & Regulation

  42. Provision of open data for offshore companies

    GR0019, 2014, E-Government

  43. Open provision of Public Sector critical data sets

    GR0020, 2014, E-Government

  44. Open invitations for filling posts in the public sector

    GR0021, 2014, E-Government

  45. Public administration organizational chart publication

    GR0022, 2014, Capacity Building

  46. Coordination and monitoring of Open Government policy

    GR0023, 2014, Audits and Controls

  47. Reorganization of inspectorate bodies and strategic alliance development against corruption

    GR0024, 2014, Anti-Corruption Institutions

  48. Tracking changes on bills (from submission to voting by Plenum)

    GR0025, 2014, E-Government

  49. Usability and functionality improvements of the ‘Parliamentary Transparency’ section of the Hellenic Parliament website

    GR0026, 2014, E-Government

  50. Improvement of the Hellenic Parliament Website and implementation of new standards-technologies

    GR0027, 2014, E-Government

  51. Provision of historical parliamentary documents to the public

    GR0028, 2014, E-Government

  52. Enhancement of Social Media Policy in the Hellenic Parliament

    GR0029, 2014, E-Government

  53. On line provision of Exhibitions

    GR0030, 2014, Capacity Building

  54. Increase number of legislative acts going through online deliberation

    GR0001, 2012, Legislation & Regulation

  55. Capitalize on citizen comments and suggestions

    GR0002, 2012, Public Participation

  56. Operate central e-procurement information system

    GR0003, 2012, E-Government

  57. Operate central ERP information system

    GR0004, 2012, E-Government

  58. Operate central HRMS information system

    GR0005, 2012, E-Government

  59. Open data regarding prices, as collected by Prices Observatory

    GR0006, 2012, Open Data

  60. Resolve legal issues regarding state geo-data

    GR0007, 2012, Land & Spatial Planning

  61. Offer additional taxation data

    GR0008, 2012, Fiscal Transparency

  62. Augment functionality of the Transparency Program

    GR0009, 2012, E-Government

  63. Publicise Public Sector procurement information

    GR0010, 2012, E-Government

  64. Enable open, transparent and safeguarded document circulation

    GR0011, 2012, E-Government