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New Zealand

Monitoring Information Management Practice (NZ0021)



Action Plan: New Zealand Action Plan 2018-2020

Action Plan Cycle: 2018

Status: Active


Lead Institution: Department of Internal Affairs (Archives New Zealand)

Support Institution(s): NA

Policy Areas

Legislation & Regulation, Public Participation, Records Management

IRM Review

IRM Report: Pending IRM Review

Starred: Pending IRM Review

Early Results: Pending IRM Review

Design i

Verifiable: Yes

Relevant to OGP Values: Access to Information Civic Participation

Potential Impact:

Implementation i



Commitment 10: Monitoring the effectiveness of public body
information management practices
To make the management of government information more visible and
therefore transparent by developing and implementing a monitoring
framework that supports public reporting on the effectiveness of
information management by central and local government agencies.
New Zealanders and public agencies will be able to see the standards
for management of government information and the rates of progress
central and local government agencies are making towards meeting those
Status quo:
There is no visible or consistent, relevant available set of measures to
provide assurance that government information is being managed to meet
the standards and public expectations of access to information that are
characteristics of open government. The public currently have no way
of accessing government’s performance in reaching the level of good,
consistent management of information necessary to ensure accountability.
Any information that is available is not easily discoverable or understandable
for the public.
We are committed to lifting performance and building public trust and
confidence in the management of government information in accordance
with the Information and Records Management Standard, so that good
practice is embedded, measured in our systems and easily accessed and
understood by the public. Lead agency: Department of Internal Affairs (Archives New Zealand)
Timeline: 1 July 2018 – 30 June 2020
Commitment 10: Monitoring the effectiveness of public body information
management practices
OGP Values Transparency,
Verifiable and measurable milestones to fulfil
the commitment
Start date End date
Develop a proposed monitoring framework that
reflects the Information and Records Management
Standard and includes a suite of consistent and
relevant measures to enable public visibility of the
effectiveness of agency information management.
This could include technology to enable a wholeof-system view of government information holdings
and the effectiveness of its management
July 2018
Communication and engagement: the proposed
framework and its potential options will be
consulted on with regulated parties and other
potential users
July 2018
July 2019
Rolling it out. Ensuring that the implemented
monitoring activity is useful for, and easily used by,
the regulated agencies to improve performance
and that a common view of results is available to all
stakeholders (including the public)
April 2019 July 2020


  1. Engagement with Parliament

    NZ0012, 2018, Capacity Building

  2. Youth Parliament

    NZ0013, 2018, Capacity Building

  3. School Leavers' Toolkit

    NZ0014, 2018, Capacity Building

  4. Making New Zealand’S Secondary Legislation Readily Accessible

    NZ0015, 2018, E-Government

  5. Public Participation in Policy Development

    NZ0016, 2018, Capacity Building

  6. Service Design

    NZ0017, 2018, Capacity Building

  7. Official Information

    NZ0018, 2018, Legislation & Regulation

  8. Review of Government Use of Algorithms

    NZ0019, 2018, Science & Technology

  9. Data Practice Transparency

    NZ0020, 2018, Capacity Building

  10. Monitoring Information Management Practice

    NZ0021, 2018, Legislation & Regulation

  11. Open Data Government Organizations

    NZ0022, 2018, E-Government

  12. Open Procurement

    NZ0023, 2018, E-Government

  13. Open Budget

    NZ0005, 2016, Capacity Building

  14. Improving Official Information Practices

    NZ0006, 2016, Capacity Building

  15. Improving Open Data Access and Principles

    NZ0007, 2016, Capacity Building

  16. Tracking Progress and Outcomes of Open Government Data Release

    NZ0008, 2016, Capacity Building

  17. Ongoing Engagement for OGP

    NZ0009, 2016, Capacity Building

  18. Starred commitment Improving Access to Legislation

    NZ0010, 2016, Capacity Building

  19. Improving Policy Practices

    NZ0011, 2016, Capacity Building

  20. BPS Result 10 – New Zealanders Can Complete Their Transactions with the Government Easily in a Digital Environment

    NZ0001, 2014, E-Government

  21. ICT Strategy Action 13 – Open by Default: Active Re-use of Information Assets

    NZ0002, 2014, Capacity Building

  22. National Integrity System Assessment

    NZ0003, 2014, Anti-Corruption Institutions

  23. The Kia TūTahi Relationship Accord

    NZ0004, 2014, Capacity Building