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Armenia

Unified Information System for Management of Education (AM0042)

Overview

At-a-Glance

Action Plan: Armenia Action Plan 2018-2020

Action Plan Cycle: 2018

Status: Active

Institutions

Lead Institution: Ministry of Education and Science of the Republic of Armenia

Support Institution(s): National Institute of Educational Technologies (NIET) — implementer, Ministry of Territorial Administration, Yerevan Municipality, Marzpetarans, educational institutions “Armavir development centre” and other NGO

Policy Areas

Capacity Building, E-Government, Education, Legislation & Regulation, Open Data, Public Service Delivery

IRM Review

IRM Report: Armenia Design Report 2018-2020

Starred: Pending IRM Review

Early Results: Pending IRM Review

Design i

Verifiable: Yes

Relevant to OGP Values: Access to Information Civic Participation , Technology

Potential Impact:

Implementation i

Completion:

Description

8. UNIFIED INFORMATION SYSTEM FOR MANAGEMENT OF EDUCATION
Commitment Start and End Date Commitment Start: November 2018
Commitment End: August 2020
Lead implementing agency Ministry of Education and Science of the Republic of Armenia
Person responsible from implementing agency Syuzanna Makyan
Title, Department Head of Preschool and Secondary Education Policy Development and Analysis Division, General Education Department
Email: syuzannamakyan@mail.ru
Phone 010524777, 099961171
Other actors involved Other state actors involved National Institute of Educational Technologies (NIET) — implementer, Ministry of Territorial Administration, Yerevan Municipality, Marzpetarans, educational institutions
Civil society, private sector “Armavir development centre” and other NGO
Issue subject to regulation Performance of the commitment is to exclude of multiple concurrent record-registration of the same learner at various levels of education, to oversight over the process of transferring from one educational institution to the other (of various educational levels as well), to clarify the mechanisms for listing children, to admit and transfer them to educational institutions, to ensure transparency in education, resource-reduction of administration, optimisation of information flows.
Main objective Ensuring, through unified electronic governance, the completeness of information, increasing authenticity, public accountability, effectiveness of work, early detection of the risk of being dropped out from compulsory education and not being included in education and referral, creation of mechanisms for appeal for the main beneficiaries — parents, applying to relevant bodies in case of dereliction, omission or improper fulfilment of duties, commission of violations in any circle.
Brief Description of Commitment Development of a unified information system (which will provide information about the students record-registration, transferring from one educational institution to the other, listing and enrolment) for management of education by including all institutions of educational levels, including pre-school, irrespective of the organisational form and subordination.
It will provide multilevel and comprehensive information on the organization's activities, get acquainted with the reports, be informed about the availability of places, attendance, transfer, withdrawal of students, registration of children in pre-school institutions and other issues, provide feedback for parents, provide possibility to comments and complaints, and be informed on the measures taken to solve the issues.
It will also help to regulate the process of identifying and including children left out of education.
The operation of the system will ensure the realization of each child's educational right, regulating the registration process for schoolchildren, ensuring that the responsibilities of the territorial administration and local self-governing bodies and all other responsible institutions and stakeholders are included in the process of involving children in education.

OGP challenge addressed by the commitment In the sector of education:
 decrease of corruption risks by opening information on students attendance, availability of places, transfer, withdrawal of students, registration of children in pre-school institutions and other issues,
 providing feedback and tracking possibility for parents’ comments and complaints on educational issues
 introduction of innovation
Relevance to OGP values Transparency, accountability, participation, technology and innovation
Ambition Clarification of mechanisms for listing, multiple registration, admission and transfer of children to educational institutions, ensuring transparency, reduction of administration, introduction of appeal mechanisms for parents, settlement of other issues.
Promotes efforts for implementation of SDG Goals or Targets
Verifiable and measurable criteria for performance of commitment Start: End:
Ongoing Actions
Creation of a unified management system
A system for entering information on all the educational institutions of the Republic of Armenia November 2018 January 2019
Ensuring legal grounds. Fixing the relevant provision of the law for such a system in the RA Law on Education: Presentation of legislative draft package to the National Assembly February 2019 December 2019
Informing all participating parties on the created system, the significance, scope and effectiveness of activities. April 2019 August 2019
Summarising the pilot stage, revealing issues, and revising them, upon necessity. Phased introduction of the system, end of the process August 2019 August 2020
Monitoring the launch and introduction of the system. Process assessment December 2019 August 2020


Commitments

  1. Open Data in Official Declarations

    AM0035, 2018, Asset Disclosure

  2. Government Grant Transparency

    AM0036, 2018, Fiscal Transparency

  3. Beneficial Ownership Register

    AM0037, 2018, Anti-Corruption Institutions

  4. Modernization of Community Website

    AM0038, 2018, E-Government

  5. State Water Cadastre

    AM0039, 2018, E-Government

  6. Land Cadastre

    AM0040, 2018, E-Government

  7. Integrated Social Services

    AM0041, 2018, E-Government

  8. Unified Information System for Management of Education

    AM0042, 2018, Capacity Building

  9. Exploring Medical Assistance Program

    AM0043, 2018, E-Government

  10. Platform for Submitting Petitions

    AM0044, 2018, E-Government

  11. Public Service Dashboard

    AM0045, 2018, E-Government

  12. State Travel Transparency

    AM0027, 2016, E-Government

  13. Accountability for Grants of the Government

    AM0028, 2016, E-Government

  14. Transparency of the State Budget

    AM0029, 2016, Fiscal Transparency

  15. "Open Data" in Official Declaration:

    AM0030, 2016, Anti-Corruption Institutions

  16. Portal for Community Decisions.

    AM0031, 2016, Capacity Building

  17. Accountability Licensing

    AM0032, 2016, Capacity Building

  18. Accessibility of Integrated Social Services

    AM0033, 2016, E-Government

  19. "One-Stop-Shop" Pilot Project Within Military Registration Offices

    AM0034, 2016, Capacity Building

  20. Digitization and publication of data in the “Republican Geological Fund” SNCO

    AM0016, 2014, Extractive Industries

  21. Ensuring Transparency in Mining

    AM0017, 2014, Extractive Industries

  22. Ensuring Public Awareness About Health Care Financing

    AM0018, 2014, E-Government

  23. Ensuring Transparency of Asset and Income Declarations of the RA High-Ranking Officials

    AM0019, 2014, Asset Disclosure

  24. Online Broadcasting of the State Procurement Appeals Board Sessions

    AM0020, 2014, E-Government

  25. Community Microsurvey Introduction in 10 Communities

    AM0021, 2014, E-Government

  26. Ensuring Open, Transparent, Participatory and Accountable Process of State Policies and Legislative Reforms

    AM0022, 2014, E-Government

  27. Public Awareness on the Lawmaking Activity of State Governance Bodies

    AM0023, 2014, E-Government

  28. Ensuring Transparency of the Election of Governing Boards of the RA General Secondary Education Institutions and of the Annual Budget Planning and Expenses of Ra General Secondary Education Institutions

    AM0024, 2014, Education

  29. Knowledge and Capacity Building of Public Servants in the Freedom of Information and Anticorruption Field

    AM0025, 2014, Capacity Building

  30. Ensuring Transparency of Local Self Government Bodies of Large Communities

    AM0026, 2014, E-Government

  31. Reviewing the Regulatory Normative Legal Acts (Regulatory Guillotine Project)

    AM0001, 2012, Legislation & Regulation

  32. Improving Internal Audit System for the Public Sector

    AM0002, 2012, Audits and Controls

  33. Improving Procurement Procedures

    AM0003, 2012, Capacity Building

  34. Improving Budget Planning and Reporting Systems Through Full Utilization of Program Budgeting

    AM0004, 2012, Audits and Controls

  35. Promoting Transparency and Objectiveness in Tax Administration

    AM0005, 2012, Conflicts of Interest

  36. Fight Against Corruption

    AM0006, 2012, Anti-Corruption Institutions

  37. Introduction of a Unified Payment System (Portal)

    AM0007, 2012, E-Government

  38. State Car Inspection Improvements

    AM0008, 2012, Infrastructure & Transport

  39. Implementation of an Electronic System for Consular Services

    AM0009, 2012, Citizenship and Immigration

  40. Implementation of Mail-Armenia System

    AM0010, 2012, Citizenship and Immigration

  41. Introduction of e-Statistics System

    AM0011, 2012, E-Government

  42. Introduction of e-Documentation Sharing System in Urban Communities

    AM0012, 2012, E-Government

  43. Ensuring Transparency of Asset Declarations

    AM0013, 2012, Asset Disclosure

  44. Standardization of Offical Websites Content

    AM0014, 2012, E-Government

  45. Improvement of Knowledge and Skills of Public Servants on Access to Information

    AM0015, 2012, Capacity Building