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Georgia

Development of a Monitoring and Assessment System of the Government Policy and Legislative Acts (GE0049)

Overview

At-a-Glance

Action Plan: Georgia National Action Plan 2016-2018

Action Plan Cycle: 2016

Status: Inactive

Institutions

Lead Institution: Administration of the Government of Georgia

Support Institution(s): Ministry of Justice of Georgia

Policy Areas

Capacity Building, E-Government, Legislation & Regulation, Public Participation, Public Service Delivery, Records Management

IRM Review

IRM Report: Georgia End-of-Term Report 2016-2018, Georgia Mid-Term Report 2016-2018

Starred: No

Early Results: Did Not Change

Design i

Verifiable: Yes

Relevant to OGP Values: Access to Information

Potential Impact:

Implementation i

Completion:

Description

Development of a monitoring and assessment system of the Government policy and legislative acts; The Administration of the Government of Georgia in cooperation with the Ministry of Justice will develop a unified system for monitoring and assessment of the government policy planning documents and legislative acts. By means of the system, on the basis of ex-ante and ex-post assessment, it will be possible to identify challenges regarding the implementation of the commitments taken by the Government in a timely manner. This will make the policy management process more efficient. In addition to this, on the basis of ex-ante assessment it will be possible to identify particular problems that could be addressed by relevant legislative acts and/or policy planning. In order to engage society, the platform for dialogue will be enhanced. On the one hand, this will enable the government to provide citizens with information, while on the other hand, our society will also be able to use the space to offer the government its recommendations. In particular, citizens will have an access to the system and will be able to present their ideas in writing in an electronic form. Following analysis of the information, obtained through the monitoring process, the monitoring report will be prepared, contributing to an even more transparent and accountable government. Monitoring on the changes implemented through a short-term and a long-term documents (for example, nation-wide documents or sectoral strategies) will be performed on an annual basis. Monitoring of short-term documents (annual working plan, Action Plan) shall be conducted quarterly or biannually. Monitoring and reporting of internal documents (Ministry plans, department plans and individual plans) shall be handled on a monthly basis. Monitoring and reporting mechanism for each planning document shall be defined during the strategy implementation process. Furthermore, in 2017 a new electronic system will be introduced for the government to better carry out and monitor its activities. The system will ensure: (1) creating electronic reports about the activities planned by different public agencies in the framework of the government annual action plan; (2) monitoring and analysis of implementation process. Various sectorial and multi-sectorial action plans will also be integrated into the system. The platform will enable stakeholders to organize information by sector or direction. Date of Implementation: 2016-2017; Issues to be Addressed: As of today there is no unified system for monitoring and assessment of government policy, though it is being introduced gradually. It should be noted that this is a cornerstone of the ongoing public administration reform, it is also one of the priorities and an important challenge of the policy planning strategy. Today the policy documents of strategic importance, which shall be submitted to and approved by the government, are being developed and assessed by the department of Government Plans and Innovations within the Government Administration. State programs and projects are implemented under various action plans. Ministries have their action plans that include the working plans of their LEPLS. Furthermore, the Government of Georgia has to fulfill commitments deriving from virous sectoral and multi-sectoral action plans (for example, EU-Georgia Association Agreement; Human Rights Action Plan of the government of Georgia 2016-2017). However, there is no unified system that would enable the public agencies to function in the unified format and simplify the monitoring progress and coordination between agencies.

IRM End of Term Status Summary

8. Development of a monitoring and assessment system of the Government policy and legislative acts

Commitment Text:

The Administration of the Government of Georgia in cooperation with the Ministry of Justice will develop a unified system for monitoring and assessment of the government policy planning documents and legislative acts. By means of the system, on the basis of ex-ante and ex-post assessment, it will be possible to identify challenges regarding the implementation of the commitments taken by the Government in a timely manner. This will make the policy management process more efficient. In addition to this, on the basis of ex-ante assessment it will be possible to identify particular problems that could be addressed by relevant legislative acts and/or policy planning. In order to engage society, the platform for dialogue will be enhanced. On the one hand, this will enable the government to provide citizens with information, while on the other hand, our society will also be able to use the space to offer the government its recommendations. In particular, citizens will have an access to the system and will be able to present their ideas in writing in an electronic form.

Following analysis of the information, obtained through the monitoring process, the monitoring report will be prepared, contributing to an even more transparent and accountable government. Monitoring on the changes implemented through a short-term and a long-term documents (for example, nation-wide documents or sectoral strategies) will be performed on an annual basis. Monitoring of short-term documents (annual working plan, Action Plan) shall be conducted quarterly or biannually. Monitoring and reporting of internal documents (Ministry plans, department plans and individual plans) shall be handled on a monthly basis. Monitoring and reporting mechanism for each planning document shall be defined during the strategy implementation process.

Furthermore, in 2017 a new electronic system will be introduced for the government to better carry out and monitor its activities. The system will ensure: (1) creating electronic reports about the activities planned by different public agencies in the framework of the government annual action plan; (2) monitoring and analysis of implementation process. Various sectorial and multi-sectorial action plans will also be integrated into the system. The platform will enable stakeholders to organize information by sector or direction.

Responsible institution: Administration of the Government of Georgia

Supporting institution(s): Ministry of Justice of Georgia

Start date: March 2016 End date: December 2017

Commitment Aim:

The Administration of the Government of Georgia committed to developing a unified system for ex-ante and ex-post assessment of the country’s policy planning documents and legislative acts. This also included creating a monitoring and reporting system with the participation of citizens who would be able to submit their ideas and recommendations. Specific aims of the commitment included:

  • Launch a new electronic system of reports on the activities planned by different public agencies as well as reports on the monitoring and analysis of the implementation process;
  • Prepare quarterly or biannual monitoring reports on the implementation of the government’s nationwide strategy and policy documents;
  • Prepare monthly monitoring reports on the implementation of internal planning documents; and
  • Give citizens access to the new system so they might present ideas electronically and organize the available information by sector or direction.
Status

Midterm: Limited

At the midterm, the commitment had limited implementation. In 2016, the government decreed that all public agencies must conduct monitoring and assessment of the implementation of their policy strategies and action plans. Based on this decree, the government administration selected five pilot ministries (Ministry of Labor, Health, and Social Affairs; Ministry of Justice; Ministry of Education and Science; Ministry of Agriculture; and Ministry of Economy and Sustainable Development), who had to draft their specific strategies and perform monitoring. The administration planned to add seven more pilot ministries to the system and, later, all remaining ministries. The lack of capacity in some ministries created a challenge for operating the system within all government agencies.

End of term: Limited

The commitment’s implementation remained limited at the end of term. While the five pilot ministries developed the monitoring and assessment reports of their policy strategies and action plans, the new and unified electronic system envisioned in the commitment was not yet launched. During the reporting period, the administration was in the process of consulting with ministries and donors about the new system. An important topic under discussion concerned which part of this system would be made public: electronic reports about the activities planned by different public agencies or the monitoring and analysis of the implementation process. [24]

Did It Open Government?

Access to Information: Did Not Change

The new monitoring and assessment system of the government’s policy and legislative acts was not launched in the period covered by the action plan and this report. Therefore, there was no change in government practice in terms of improving public access to information.

Carried Forward?

The commitment was not carried into the new Action Plan 2018−2019, but the government intends to continue this project outside the OGP process. Civil society thinks that the new system can improve the quality of government decision-making only if it includes elements of openness, public participation, and accountability. Explanatory notes and budget impact of each draft policy and legal act need to be published together with a simplified analysis of the pros and cons about the proposed change. Additionally, the government should publish the number and name of stakeholders consulted, including a summary consultation report and government responses. The government could also create an online mechanism for consultations with stakeholders, allowing interested parties to provide individual feedback.

[24] Mariam Danelia (Adviser to the Unit of Government Plans and Innovations at the Government Administration), interview with IRM researcher, 31 Aug. 2018.


Commitments

  1. Improved Public Services

    GE0066, 2018, Capacity Building

  2. Citizen Engagement Platform

    GE0067, 2018, Capacity Building

  3. Unified Authentication System

    GE0068, 2018, E-Government

  4. Economic Governance

    GE0069, 2018, E-Government

  5. Environment Portal

    GE0070, 2018, E-Government

  6. Strengthen Anti-Corruption Institutions

    GE0071, 2018, Anti-Corruption Institutions

  7. Monitor SDGs

    GE0072, 2018, Capacity Building

  8. Citizen Engagement Legislation

    GE0073, 2018, Legislation & Regulation

  9. Publish Court Decisions

    GE0074, 2018, E-Government

  10. Increasing Transparency of the Ministry of Internal Affairs

    GE0075, 2018, E-Government

  11. Citizen Participation in Public Finance

    GE0076, 2018, Audits and Controls

  12. Transparent Public Funding System

    GE0077, 2018, Fiscal Transparency

  13. Public Procurement Improvements

    GE0078, 2018, E-Government

  14. Housing Policy Planning

    GE0079, 2018, Land & Spatial Planning

  15. Openness and Accountability of State-Owned Enterprises

    GE0080, 2018, E-Government

  16. Transparency and Good Governance

    GE0081, 2018, Legislation & Regulation

  17. Open Data Collection and Publication

    GE0082, 2018, E-Government

  18. Participation for Disabled Individuals

    GE0083, 2018, Infrastructure & Transport

  19. Participatory Budgeting

    GE0084, 2018, Capacity Building

  20. Your Idea for the Zugdidi Mayor

    GE0085, 2018, Capacity Building

  21. Electronic Services

    GE0086, 2018, E-Government

  22. I. Gov. Zugdidi

    GE0087, 2018, Capacity Building

  23. Service and Citizen Satisfaction Assessment

    GE0088, 2018, Capacity Building

  24. Promoting and Monitoring SDGs

    GE0089, 2018, Legislature

  25. Citizen Involvement in Budget

    GE0090, 2018, E-Government

  26. Technology for Transparency

    GE0091, 2018, E-Government

  27. Citizen Engagement Center

    GE0092, 2018, Capacity Building

  28. Raising Public Awareness About Parliamentary Democracy

    GE0093, 2018, E-Government

  29. Electronic Innovations for More Transparency and Efficiency of Public Procurement

    GE0056, 2016, Capacity Building

  30. Starred commitment Adoption of the Environmental Assessment Code

    GE0057, 2016, Capacity Building

  31. Introduction of a Mobile App as an Alternative Channel to Connect to “112”

    GE0058, 2016, E-Government

  32. Development of Local Councils for Crime Prevention

    GE0059, 2016, Public Service Delivery

  33. Development of a Guidebook for Economic Agents

    GE0060, 2016, Capacity Building

  34. Development and Introduction of the Quality Control Program of Commercial Service

    GE0061, 2016, Capacity Building

  35. Presentation of Company Reports in an Electronic Form and Provision of Their Accessibility

    GE0062, 2016, Capacity Building

  36. Introduction of an Electronic Petition Portal and “Zugdidi-INFO” on the Webpage of Zugdidi Municipality Assembly

    GE0063, 2016, Capacity Building

  37. Transparency of Ozurgeti Municipality Assembly Meetings

    GE0064, 2016, Capacity Building

  38. Creation of Electronic Mechanism for Local Budget Planning in Kutaisi, Ozurgeti, Batumi and Akhaltsikhe

    GE0065, 2016, E-Government

  39. Adapting the Public Service Hall to the Needs of the People with Disabilities

    GE0042, 2016, Capacity Building

  40. Launch of the Unified Healthcare System Information Portal

    GE0043, 2016, Capacity Building

  41. Introduction of Electronic Licensing System in the Field of Natural Resources Application

    GE0044, 2016, Capacity Building

  42. Creation of Spatial (Geographic) Data Web-Portal for the Energy Sector

    GE0045, 2016, Capacity Building

  43. Creation of Innovation Ecosystem

    GE0046, 2016, Capacity Building

  44. Electronic Portal for Registering and Disposal of State Property – Customer’S Module

    GE0047, 2016, E-Government

  45. Development of the Freedom of Information Law

    GE0048, 2016, Legislation & Regulation

  46. Development of a Monitoring and Assessment System of the Government Policy and Legislative Acts

    GE0049, 2016, Capacity Building

  47. Starred commitment Introduction of the Public Officials’ Asset Declarations Monitoring System

    GE0050, 2016, Anti-Corruption Institutions

  48. Establishing Unified Regulations to Publish Court Decisions

    GE0051, 2016, Judiciary

  49. Development of Transparency and Integrity Strategy and Action Plan in the Field of Regional Development and Infrastructure

    GE0052, 2016, Capacity Building

  50. Improvement of the Database of the Convicted and Transfer of the Penitentiary Department Entirely Onto the Electronic Workflow Management

    GE0053, 2016, Capacity Building

  51. Publication of Phone Tapping Data According to the Nature of the Crime and Geographic Area

    GE0054, 2016, E-Government

  52. Starred commitment Increasing Citizen Participation in Supervision of Public Finances (Public Audit)

    GE0055, 2016, Capacity Building

  53. "Voice of the Consumer"

    GE0013, 2014, Public Participation

  54. JUSTdrive

    GE0014, 2014, Public Service Delivery

  55. Educational Services

    GE0015, 2014, Public Service Delivery

  56. Citizen's Portal (Www.Mygov.Ge)

    GE0016, 2014, Capacity Building

  57. Transformation of Public Libraries for Regional Development

    GE0017, 2014, Capacity Building

  58. Digital Signature and Online Authentication

    GE0018, 2014, E-Government

  59. Open Data Portal (Data.Gov.Ge)

    GE0019, 2014, E-Government

  60. Freedom of Information Act (FOIA) Draft

    GE0020, 2014, Legislation & Regulation

  61. Georgia's OGP Forum

    GE0021, 2014, OGP

  62. I-Change.Ge

    GE0022, 2014, E-Government

  63. Transparency of Public Service Recruitment

    GE0023, 2014, E-Government

  64. Asset Declaration Monitoring System

    GE0024, 2014, Anti-Corruption Institutions

  65. Starred commitment Political Party Financial Declarations

    GE0025, 2014, E-Government

  66. Accessibility of Ministry of Interior's Webpage to People with Special Needs

    GE0026, 2014, E-Government

  67. Starred commitment Proactive Publishing of Surveillance Data

    GE0027, 2014, Civic Space

  68. Public Awareness of the Electoral Process

    GE0028, 2014, Capacity Building

  69. Transparency of Budgetary Processes

    GE0029, 2014, E-Government

  70. Electronic System of Procurement

    GE0030, 2014, E-Government

  71. Digital Human Resource Management System

    GE0031, 2014, E-Government

  72. Digital Preservation System: E-Archive

    GE0032, 2014, E-Government

  73. Openness and Accessibility of National Archives

    GE0033, 2014, E-Government

  74. Electronic Catalogues of Ministry of Internal Affairs (MIA) Archives

    GE0034, 2014, E-Government

  75. Public Finance Management System

    GE0035, 2014, E-Government

  76. Alternative Channels to "112"

    GE0036, 2014, E-Government

  77. Interactive Statistics and Crime Mapping

    GE0037, 2014, E-Government

  78. Travel Insurance Services

    GE0038, 2014, Citizenship and Immigration

  79. State Property Registration

    GE0039, 2014, Public Service Delivery

  80. Development of Community Centers in Georgia

    GE0040, 2014, E-Government

  81. Introduction of e-Governance in Local Self-Governments

    GE0041, 2014, E-Government

  82. Public Service Hall-Hub of Public Services

    GE0001, 2012, Citizenship and Immigration

  83. e-Governance in Local Governments

    GE0002, 2012, E-Government

  84. Citizens’ Portal

    GE0003, 2012, E-Government

  85. Easily Accessible and Better Healthcare

    GE0004, 2012, E-Government

  86. Launch Ichange.Ge and Data.Gov.Ge

    GE0005, 2012, E-Government

  87. Platform for Participating in the Legislative Process

    GE0006, 2012, E-Government

  88. Citizens and Justice

    GE0007, 2012, Judiciary

  89. Starred commitment Transparent Party Financing

    GE0008, 2012, Money in Politics

  90. Home-Grown Concept of E-Procurement

    GE0009, 2012, E-Government

  91. e-Declarations

    GE0010, 2012, Asset Disclosure

  92. Technology Cares for Safety: ICCMS, Crime Mapping, and Safety in Your Neighbourhood

    GE0011, 2012, E-Government

  93. NGO Forum

    GE0012, 2012, Capacity Building