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Morocco

Administrative training and organization (MO0003)

Overview

At-a-Glance

Action Plan: Morocco Action Plan 2018-2020

Action Plan Cycle: 2018

Status: Active

Institutions

Lead Institution: Ministry of Administration Reform and Civil Service (MRAFP)

Support Institution(s): Ministerial departments The High Commissions The General Delegation of Prison Administration and Reinsertion Training firms School of Information Sciences (ESI) National Association of Information Scientists (ANI)

Policy Areas

Capacity Building, Public Service Delivery, Records Management

IRM Review

IRM Report: Pending IRM Review

Starred: Pending IRM Review

Early Results: Pending IRM Review

Design i

Verifiable: Pending IRM Review

Relevant to OGP Values: Not Relevant

Potential Impact: Pending IRM Review

Implementation i

Completion: Pending IRM Review

Description

Establishing administrative bodies in charge of archives and training of trainers on archives management
From August 2018 to June 2020
Lead implementing agency/actor
Archives of Morocco
Commitment description
What is the public problem that the commitment will address?
Article 5 of Law n° 69.99, issued on 30 November 2007, states that “persons, bodies and institutions, referred to in Article 3 of the present Law, shall, in collaboration with the Archives of Morocco, and in line with its tasks, draw up and implement a programme to manage and their current and intermediate archives. This programme sets out the structures, resources and rules to manage these documents, starting from their creation until their final archiving in a public archiving unit or their destruction”. “To this end, an archive committee, run and managed by an administrative body, shall be established within government bodies” (Article one of decree n° 2.14.267 issued on 4 November 2015 setting terms, conditions and rules to manage, sort and destroy current and intermediate archives, and deliver the final archives” However, following a research conducted by the Archives of Morocco on “the status of the Archives and Archiving Practices within the central government bodies”, the majority of the government bodies lack administrative bodies responsible for managing their entire documentary heritage. Only 18 out of 44 ministerial departments have administrative bodies, which manage the documentary heritage. These departments do not have relevant governance bodies, including, in particular, planning and monitoring committees, and the tasks entrusted to the administrative structures responsible for archives are limited to managing the documents for a few administrative entities (staff, finance and accounting files, etc.). The absence of dedicated administrative structures raises major issues such as the preservation, management, and communication of the archives, hence making government bodies unable to respond as timely as possible to requests for information. This has a negative repercussion on transparency, public accountability, and citizen participation in public life.
What is the commitment?
For the 18 ministerial departments with existing structures: Creating archive committees, replacing the administrative structures under the direct authority of the General Secretariats, creating bodies responsible for the archives the devolved units, tallying their tasks with the ones listed in Article 5 of the aforementioned decree For the other 26 ministerial departments without structures: Creating archive committees, administrative structures to be placed under the direct authority of the General Secretariats, and bodies responsible for the archives within the devolved units; Training managers of the structures responsible for managing the archives within the ministerial departments, and empowering them to transfer their knowledge, acquired during the training, to their colleagues in charge of managing the government body’s information and documents. This step will enable managers and colleagues to master rules and procedures for managing current and intermediary archives, as detailed in the Reference Guide for Managing Public Archives.
How will the commitment contribute to solve the public problem?
This commitment will enable government bodies to have operational and decision-making bodies and well-trained staff in terms of archiving and managing information according to professional standards and best practices. Information managed in this way is more accessible and can easily be available to the public, either at the government’s initiative or upon request
Why is this commitment relevant to OGP values?
Structuring/institutionalising archive management within government bodies is key to the successful implementation of the right to access information. Once the public can access information, it will be familiar with public decisions projects in preparation. Consequently, citizens will be aware of public management, be able to hold public officials accountable, and boost government action by monitoring projects in progress. Thus, a logic and effective archive management is relevant to transparency, public accountability, and civic participation.
Additional information
This commitment is a part of the National Strategy on
Archives. The 2018-2021 National Plan on Democracy and Human Rights also promotes this strategy through a certain number of measures regarding legislative and institutional aspects, communication, awareness raising, and stakeholder capacity building (5th sub-axis: preserving and safeguarding archives – 4 the axis of the Plan: Legal and institutional framework). The Plan’s goals in terms of archives are: The overall goal: Strengthening the National Strategy on Archives The specific goals: Applying the legal and regulatory provisions on archives; Promoting a culture of archives in the public and private sector; Promoting the organisation, safeguarding, and development of archives; Promoting the culture of archives within society to preserve national memory. Structuring the archive management and capacity building of government staff in this area is a part of a national policy to further the process of political reforms, strengthen rule of law, protect and promote human rights, and support initiatives that strengthen participatory democracy
Related Commitments: Commitment 2
Milestone Activity with a verifiable deliverable
General diagnosis of the status of the archives (review of the status of the archives and archiving practices within the central government departments)
Data collection
January 2015 December 2015
Assessment of collection tools (questionnaires, interviews, site reports)
January 2016 March 2016
Drafting and publication of final report
April 2016 December 2017
Implementation of the project’s operational plan
Calculation of the level of structuring the archive management within the ministerial departments
August 2018 September 2018
Classification of the ministerial departments into two categories (category 1: upgrade [18 departments], category 2: establishment [26 departments])
September 2018 October 2018
Preparation of the training sessions (trainers, logistics, budget, targets, etc.)
November 2018 December 2018
Structuring of the archive management
Provide the category 1 departments with the necessary technical assistance to upgrade their archive management programmes, especially in terms of readjusting the administrative bodies responsible for the archives and creating Archive Committees
January 2019 February 2019
Provide the category 2 departments with the necessary technical assistance to develop their archive management programmes, especially in terms of creating the structures and the Archive Committees
January 2019 February 2019
Development of the training plan
Development of the training programme
June 2019 September 2019
Designation of the beneficiaries March 2019 April 2019
Identification of the trainers
September 2019 October 2019
Implementation of the training plan
Group 1: 11 beneficiaries
January 2020 January 2020
Group 2: 11 beneficiaries
February 2020 February 2020
Group 3: 11 beneficiaries
March 2020 March 2020
Group 4: 11 beneficiaries
April 2020 April 2020
Assessment of the training
May 2020 June 2020
Contact point details
Name of responsible person from implementing agency
Mr Mhammad HAMMOUMI
Position/department
Person in charge of managing the division of archives for central government departments and public institutions, Archives of Morocco
Email and telephone
archives.publiques@archivesdumaroc.ma 00212 5 37 77 66 85
Other actors involved
Ministerial departments The High Commissions The General Delegation of Prison Administration and Reinsertion Training firms School of Information Sciences (ESI) National Association of Information Scientists (ANI)


Morocco's Commitments

  1. ATI Awareness Raising

    MO0001, 2018, Capacity Building

  2. Training Information Officers

    MO0002, 2018, Capacity Building

  3. Administrative training and organization

    MO0003, 2018, Capacity Building

  4. Open data

    MO0004, 2018, Capacity Building

  5. Evironmental data sharing

    MO0005, 2018, Capacity Building

  6. Transparency Portal

    MO0006, 2018, Capacity Building

  7. Integrity Portal

    MO0007, 2018, Capacity Building

  8. Public Service Framework

    MO0008, 2018, E-Government

  9. IDARATI scheme

    MO0009, 2018, E-Government

  10. Public service user complaint

    MO0010, 2018, Capacity Building

  11. Budget Transparency

    MO0011, 2018, Fiscal Transparency

  12. Budget Transparency Law

    MO0012, 2018, Audits and Controls

  13. Charaka portal

    MO0013, 2018, E-Government

  14. consultative process

    MO0014, 2018, Capacity Building

  15. Setting up an electronic platform for “citizen participation”

    MO0015, 2018, Capacity Building

  16. Citizens Participation

    MO0016, 2018, Capacity Building

  17. Strengthening access of civil society to audio-visual media

    MO0017, 2018, Capacity Building

  18. Communicating at a large scale about Morocco’s joining the OGP and its progress in terms of Open Government

    MO0018, 2018, OGP