Transparency and Accountability in Public Infrastructure (SEK0006)
Action Plan: Sekondi-Takoradi Action Plan 2018-2020
Action Plan Cycle: 2018
Lead Institution: Sekondi-Takoradi Metropolitan Assembly
Support Institution(s): Other involved actors Government Metropolitan Works Engineer, Metropolitan Development Planning Officer, Metropolitan Budget & Rating Officer, Metropolitan Finance Officer, Physical Planning Officer, Metropolitan Management Information System Officer, Metropolitan Public Relations Officer Civil Society, Private Sector Institution: Friends of the Nation Designation: Natural Resource Governance Coordinator Name: Solomon Kusi Ampofo Telephone:+233-24-4055951 E-mail: email@example.com Berea Social Foundation, Community Land and Development Foundation, African Women International, Global Communities, STMACSUF, Media and other relevant Local and International Organisations- (eg: Construction Sector Transparency-CoST, Behavioural Insights Team, Open Contracting Partnership)
Policy AreasE-Government, Infrastructure & Transport, Land & Spatial Planning, Open Contracting and Procurement, Public Participation, Public Service Delivery, Subnational, Sustainable Development Goals
NO. 1:TRANSPARENCY AND ACCOUNTABILITY IN PUBLIC INFRASTRUCTURE
Enhance transparency and accountability in the delivery of public infrastructure by publishing project and contract information; develop mechanisms for citizens to monitor and report on implementation
Name and contact information of responsible department/team
Institution: Sekondi-Takoradi Metropolitan
Assembly Designation: Metropolitan Procurement Officer
Name: Aaron Dandori
Other involved actors
Metropolitan Works Engineer, Metropolitan Development Planning Officer, Metropolitan Budget & Rating Officer, Metropolitan Finance Officer, Physical Planning Officer, Metropolitan Management Information System Officer, Metropolitan Public Relations Officer
Civil Society, Private Sector
Institution: Friends of the Nation Designation: Natural Resource Governance Coordinator Name: Solomon Kusi Ampofo Telephone:+233-24-4055951 E-mail: firstname.lastname@example.org Berea Social Foundation, Community Land and Development Foundation, African Women International, Global Communities, STMACSUF, Media and other relevant Local and International Organisations- (eg: Construction Sector Transparency-CoST, Behavioural Insights Team, Open Contracting Partnership)
Status quo or problem/issue to be addressed
The Government of Ghana enacted the Public Procurement Act, (Act 663) in December, 2003 (operationalised on 27th August 2004) and Public Procurement in Ghana therefore is subject to the Act. The Act was further amended in 2016 (Act 936) to make provision for public procurement and Provide for decentralised procurement. Whiles the Assembly has over the years performed well in the usage of this Act without any procurement irregularities cited by the PPA in its annual procurement audits; information on public infrastructure such as project details, contract award processes, contract documents, progress and completion reports, and monitoring of implementation are limited to the citizens who are the direct beneficiaries. Inadequate avenues for citizens‟ oversight roles in some cases have resulted in delay in execution and abandoned projects in some localities leading to mistrust and loss of confidence in public officials. For instance about 70% of citizens engaged during the co-creation process do not understand the procurement processes and do not have access to and lack the ability to interpret and understand infrastructure project documents which hinders their ability to demand for accountability
Brief Description of Commitment
Building on the gains from involving citizens in the participatory planning process (under LAP I); from needs assessment, to site selection, to project design of infrastructure projects. STMA will foster partnership with relevant local and international organisations to implement this commitment by adopting the CoST Infrastructure Data Standard1 . Develop mechanisms to engage citizens in the implementation, monitoring and reporting. STMA seeks to develop and launch a webbased geo-spatial Information Platform for Public Infrastructure. This platform will serve as a place to publish and make easily accessible project procurement and implementation documents for citizens; to better understand, monitor and report (any defect, shoddy work, disability friendliness) to ensure value for money on all projects. Develop a simplified procurement process template for citizens‟ consumption, capacity building and institute a Media Award for outstanding work in reporting important issues on public infrastructure projects.
To increase transparency and accountability in public infrastructure delivery and develop mechanisms to monitor projects to ensure improved outcomes from investment in public infrastructure to achieve value for money.
Way in which this commitment is relevant to further advancing OGP values of access to information, public accountability, civic participation, and technology and innovation for openness and accountability
This commitment has the potential to further advance OGP values of access to information, public accountability, civic participation and technology and innovation for openness and accountability in the delivery of public infrastructure. The commitment will provide an opportunity for citizens to have access to information on all public infrastructure projects entered into by the Local Government through follow ups on the implementation of public investments. The web based Information Platform for Public Infrastructure will enhance the use of technology and innovation. This will also help to ensure value for money on all transactions. Disclosing information on public infrastructure and allowing citizens to monitor implementation can be a powerful tool in preventing corruption, shoddy works and misuse of public funds and restoring public trust in government.
Linkage to Sustainable Development Goals (SDGs)
The successful implementation of this commitment will go a long way to advancing the achievement of Sustainable Development Goals of ensuring inclusion, gender equity, economic growth, building resilient infrastructure, provide access to justice for all and build effective, accountable and inclusive institutions for all. The commitment on transparency and accountability in relation to public infrastructure is linked to the following SDGs: Goal 4 (education) Goal 5 (gender equality), Goal 8 (decent work and economic growth), Goal 9 (industry, innovation and infrastructure), Goal 10 (reduced inequality) and Goal 16 (peace, justice and strong institutions).
Verifiable and measurable milestones to fulfil the commitment
1. Foster partnership with the relevant local and international organisations, the Public Procurement Authority (PPA) and other actors to develop and launch web-based geo-spatial Information Platform for Public Infrastructure; • Where procuring entities of infrastructure projects disclose and share information in a disaggregated and user friendly format. • Where citizens can monitor implementation, report and receive feedback on public infrastructure delivery in the Metropolis
Staff time, consultancy, ICT Platform
Jan. 2019 – June 2019
2. Test and pilot the Information Platform through field and lab tests to identify and improve its usability. Two (2) communities, where there is an on-going infrastructure project, would be sensitized on how to use the application to generate the needed feedback on usability.
Staff time, consultancy, BIT for impact evaluation
July 2019 – Sept. 2019
3. Design mechanisms to officially launch and publicize the Information Platform for Public Infrastructure. Test the various outreach methods to determine which reach the most people and are most comprehensible.
Staff time, Stationery BIT for impact evaluation
Sept. 2019 – Nov. 2019
4. The Metropolitan Assembly and the MSF will foster partnership with the relevant local and international organisations, using the PPA Act, will develop and disseminate a simplified procurement manual detailing out the steps, procedures, timelines, tasks and responsibilities for public procurement in a user friendly format which will also be shared on community notice boards, town hall meetings. We will also leverage on the existing time with community and the Media network to be established for education and dissemination.
Staff time, consultancy, Stationery, notice boards
Feb. 2019 – Jan. 2020
5. Build the capacity and leverage on the diversity of the Multi-Stakeholder Forum (MSF) to lead, plan and dialogue on key issues regarding public infrastructure in the Metropolis. This could be replicated to the other local government in the western region of Ghana.
Staff time, consultancy, Conference cost, Stationery
Jan. 2019 – Dec. 2019
6. Foster partnership with the relevant local and international organisations to build the capacity of 100 CSOs and media through workshops to raise awareness of the importance of transparency and accountability in public infrastructure.
Staff time, consultancy, Conference cost, Stationery
July 2019 – Oct. 2019
7. Partner with the relevant local and international organisations to select and train 200 community champions to empower them to use information on public infrastructure to demand for accountability. The trainees will constitute monitoring groups and they would be involved in the STMA‟s scheduled monitoring visits to compare the disclosed data with direct observation, reviewing materials and assessing their status. The training will be evaluated to ensure that the community champions are able to engage with the platform and actually submit inquiries
Staff time, Consultancy, Conference cost, Stationery BIT for impact evaluation
Aug. 2019 – Aug. 2020
8. Institute a Media Award for outstanding work in reporting important issues on public infrastructure projects.
Staff time, awards
Dec. 2019 – Aug. 2020
9. Expand the existing „Assembly on radio‟ to include CSOs and citizens to discuss key issues identified on infrastructure projects. The effect of the Media Award and radio debates on public confidence will be measured through a co-designed survey measuring trust in government.
Air time, Staff time, Transportation, BIT for impact evaluation
Aug. 2019 – Aug. 2020
10. Conduct a broader evaluation of the impact of the IPPI on project transparency, as measured through disparities between direct observations and IPPI records
BIT for impact evaluation
Sept. 2020 – Nov. 2020
To build citizens‟ trust and strengthen accountability in the delivery of public infrastructure.
Sekondi-Takoradi, Ghana's Commitments
Transparency and Accountability in Public Infrastructure
SEK0006, 2018, E-Government
Civic Participation & Fiscal Transparency
SEK0007, 2018, Capacity Building
Public Service Delivery
SEK0008, 2018, Capacity Building
Access to Information
SEK0009, 2018, E-Government
Public Services –Sanitation
SEK0010, 2018, Public Participation
SEK0001, 2017, Capacity Building
Public Service - Sanitation
SEK0002, 2017, Infrastructure & Transport
SEK0003, 2017, Capacity Building
Public Participation - Private Sector
SEK0004, 2017, Private Sector
Public Participation - Planning
SEK0005, 2017, Capacity Building