Improvement of the Database of the Convicted and Transfer of the Penitentiary Department Entirely Onto the Electronic Workflow Management (GE0053)
Overview
At-a-Glance
Action Plan: Georgia National Action Plan 2016-2018
Action Plan Cycle: 2016
Status: Inactive
Institutions
Lead Institution: Ministry of Corrections of Georgia
Support Institution(s): EU Technical Assistance Project
Policy Areas
Capacity Building, E-Government, Justice, Open Justice, Records ManagementIRM Review
IRM Report: Georgia End-of-Term Report 2016-2018, Georgia Mid-Term Report 2016-2018
Starred: No
Early Results: Did Not Change
Design i
Verifiable: Yes
Relevant to OGP Values: Not Relevant
Implementation i
Description
Improvement of the database of the convicted and transfer of the penitentiary department entirely onto the electronic workflow management; The Ministry of Corrections of Georgia will improve the existing or create a new convicted database for 2017. The existing database cannot provide adequate processing\sorting of the data; complete data is not outlined in the database, and appropriate filtration is not possible. Updated database will be introduced gradually. At the first stage the shortcomings of the existing system will be identified. The Ministry will study good practices of various countries and successful systems in this field. At the later stage, the future system model will be developed and tested. The updated base will allow the entire transfer of Penitentiary System and Penitentiary Department to an electronic workflow management system. Concurrently, this will enable better processing and analysis of statistical data, and better protection of personal data. Date of Implementation: 2016-2017; Issues to be Addressed: Existing electronic database containing a huge amount of information, does not allow thorough data processing and a complete transfer of the Penitentiary Department onto the electronic workflow management system due to technical restrictions. In addition, the database does not contain all the material of personal files of the convicted; hence, it does not meet modern standards. Main Objective: - Support the classification process according the risk of the convicted in the penitentiary system as a result of thorough processing of information; - Implementation of relevant rehabilitation- re-socialization programs; - Expediting the workflow management and public information delivery; - Supporting efficient, productive and economic disposal of the budget resources.
IRM End of Term Status Summary
12. Improvement of the database of the convicted and transfer of the penitentiary department entirely onto the electronic workflow management
Commitment Text:
The Ministry of Corrections of Georgia will improve the existing or create a new convicted database for 2017. The existing database cannot provide adequate processing/sorting of the data; complete data is not outlined in the database, and appropriate filtration is not possible.
Updated database will be introduced gradually. At the first stage the shortcomings of the existing system will be identified. The Ministry will study good practices of various countries and successful systems in this field. At the later stage, the future system model will be developed and tested.
The updated base will allow the entire transfer of Penitentiary System and Penitentiary Department to an electronic workflow management system. Concurrently, this will enable better processing and analysis of statistical data, and better protection of personal data.
Responsible institution: Ministry of Corrections of Georgia
Supporting institution(s): European Union (EU) Technical Assistance Project
Start date: April 2016 End date: December 2017
Commitment Aim:
Georgian citizens had very little information about the processes within the penitentiary system; even specialized organizations faced difficulties obtaining official data about prisoners and their conditions. To address this, the then Ministry of Corrections pledged to study the shortcomings of existing prisoner databases, study the international standards for building and running those databases, and update or create a new database based on best standards.
Status
Midterm: Limited
At the midterm, the commitment had limited implementation. The Ministry of Corrections partnered with the European Union for Justice Project to improve the Ministry’s databases. The assessment identified a need to harmonize different prisoner databases and create a new unified database, which would automatically generate the information needed. However, this information would be for internal use only and staff within the penitentiary system would have varying levels of access to the database.
End of term: Limited
The status of the commitment at the end of term remained limited. During the reporting period, the Ministry of Corrections continued cooperating with the European Union for Justice Project, the main donor for this commitment, on updating prisoner databases, a process that is expected to be completed by May 2019. [39] It should also be noted that following July 2018 amendments to the law, the penitentiary functions of the Ministry of Corrections were transferred to an agency under the Ministry of Justice, the Special Penitentiary Service. [40]
Did It Open Government?
Access to Information: Did Not Change
Civic Participation: Did Not Change
Public Accountability: Did not Change
As written, the commitment is not clearly relevant to OGP values, given that the database was only intended for internal use. Neither did the commitment open the penitentiary system in practice, as no new data on the convicted or on the government work and expenses in the field has been made available to the public.
Carried Forward?
The commitment was not carried into the new Action Plan 2018−2019.
[39] Elena Beradze (Head of Department of International Relations at Special Penitentiary Service of Ministry of Justice), interview with IRM researcher, 22 Aug 2018.[40] Law of Georgia, “Amendment to the Law on Special Penitentiary Service,” doc. no. 3129-RS (5 Jul. 2018), https://bit.ly/2QpbADg.
Commitments
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Improved Public Services
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Citizen Engagement Platform
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Unified Authentication System
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Economic Governance
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Environment Portal
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Strengthen Anti-Corruption Institutions
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Monitor SDGs
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Citizen Engagement Legislation
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Publish Court Decisions
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Increasing Transparency of the Ministry of Internal Affairs
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Citizen Participation in Public Finance
GE0076, 2018, Anti-Corruption
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Transparent Public Funding System
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Public Procurement Improvements
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Housing Policy Planning
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Openness and Accountability of State-Owned Enterprises
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Transparency and Good Governance
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Open Data Collection and Publication
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Participation for Disabled Individuals
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Participatory Budgeting
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Your Idea for the Zugdidi Mayor
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Electronic Services
GE0086, 2018, E-Government
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I. Gov. Zugdidi
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Service and Citizen Satisfaction Assessment
GE0088, 2018, Capacity Building
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Promoting and Monitoring SDGs
GE0089, 2018, Open Parliaments
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Citizen Involvement in Budget
GE0090, 2018, E-Government
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Technology for Transparency
GE0091, 2018, E-Government
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Citizen Engagement Center
GE0092, 2018, Capacity Building
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Raising Public Awareness About Parliamentary Democracy
GE0093, 2018, E-Government
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Electronic Innovations for More Transparency and Efficiency of Public Procurement
GE0056, 2016, Anti-Corruption
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Adoption of the Environmental Assessment Code
GE0057, 2016, Anti-Corruption
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Introduction of a Mobile App as an Alternative Channel to Connect to “112”
GE0058, 2016, E-Government
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Development of Local Councils for Crime Prevention
GE0059, 2016, Justice
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Development of a Guidebook for Economic Agents
GE0060, 2016, Capacity Building
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Development and Introduction of the Quality Control Program of Commercial Service
GE0061, 2016, Capacity Building
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Presentation of Company Reports in an Electronic Form and Provision of Their Accessibility
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Introduction of an Electronic Petition Portal and “Zugdidi-INFO” on the Webpage of Zugdidi Municipality Assembly
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Transparency of Ozurgeti Municipality Assembly Meetings
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Creation of Electronic Mechanism for Local Budget Planning in Kutaisi, Ozurgeti, Batumi and Akhaltsikhe
GE0065, 2016, E-Government
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Adapting the Public Service Hall to the Needs of the People with Disabilities
GE0042, 2016, Capacity Building
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Launch of the Unified Healthcare System Information Portal
GE0043, 2016, Capacity Building
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Introduction of Electronic Licensing System in the Field of Natural Resources Application
GE0044, 2016, Anti-Corruption
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Creation of Spatial (Geographic) Data Web-Portal for the Energy Sector
GE0045, 2016, Capacity Building
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Creation of Innovation Ecosystem
GE0046, 2016, Capacity Building
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Electronic Portal for Registering and Disposal of State Property – Customer’S Module
GE0047, 2016, E-Government
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Development of the Freedom of Information Law
GE0048, 2016, Access to Information
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Development of a Monitoring and Assessment System of the Government Policy and Legislative Acts
GE0049, 2016, Capacity Building
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Introduction of the Public Officials’ Asset Declarations Monitoring System
GE0050, 2016, Anti-Corruption
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Establishing Unified Regulations to Publish Court Decisions
GE0051, 2016, Judiciary
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Development of Transparency and Integrity Strategy and Action Plan in the Field of Regional Development and Infrastructure
GE0052, 2016, Capacity Building
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Improvement of the Database of the Convicted and Transfer of the Penitentiary Department Entirely Onto the Electronic Workflow Management
GE0053, 2016, Capacity Building
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Publication of Phone Tapping Data According to the Nature of the Crime and Geographic Area
GE0054, 2016, E-Government
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Increasing Citizen Participation in Supervision of Public Finances (Public Audit)
GE0055, 2016, Anti-Corruption
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"Voice of the Consumer"
GE0013, 2014, Public Participation
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JUSTdrive
GE0014, 2014,
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Educational Services
GE0015, 2014, Education
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Citizen's Portal (Www.Mygov.Ge)
GE0016, 2014, Capacity Building
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Transformation of Public Libraries for Regional Development
GE0017, 2014, Capacity Building
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Digital Signature and Online Authentication
GE0018, 2014, E-Government
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Open Data Portal (Data.Gov.Ge)
GE0019, 2014, Access to Information
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Freedom of Information Act (FOIA) Draft
GE0020, 2014, Access to Information
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Georgia's OGP Forum
GE0021, 2014, Public Participation
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I-Change.Ge
GE0022, 2014, E-Government
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Transparency of Public Service Recruitment
GE0023, 2014, E-Government
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Asset Declaration Monitoring System
GE0024, 2014, Anti-Corruption
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Political Party Financial Declarations
GE0025, 2014, Access to Information
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Accessibility of Ministry of Interior's Webpage to People with Special Needs
GE0026, 2014, E-Government
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Proactive Publishing of Surveillance Data
GE0027, 2014, Civic Space
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Public Awareness of the Electoral Process
GE0028, 2014, Capacity Building
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Transparency of Budgetary Processes
GE0029, 2014, E-Government
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Electronic System of Procurement
GE0030, 2014, Anti-Corruption
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Digital Human Resource Management System
GE0031, 2014, E-Government
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Digital Preservation System: E-Archive
GE0032, 2014, E-Government
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Openness and Accessibility of National Archives
GE0033, 2014, E-Government
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Electronic Catalogues of Ministry of Internal Affairs (MIA) Archives
GE0034, 2014, E-Government
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Public Finance Management System
GE0035, 2014, E-Government
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Alternative Channels to "112"
GE0036, 2014, E-Government
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Interactive Statistics and Crime Mapping
GE0037, 2014, E-Government
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Travel Insurance Services
GE0038, 2014, Citizenship & Immigration
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State Property Registration
GE0039, 2014,
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Development of Community Centers in Georgia
GE0040, 2014, E-Government
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Introduction of e-Governance in Local Self-Governments
GE0041, 2014, E-Government
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Public Service Hall-Hub of Public Services
GE0001, 2012, Access to Justice
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e-Governance in Local Governments
GE0002, 2012, E-Government
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Citizens’ Portal
GE0003, 2012, E-Government
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Easily Accessible and Better Healthcare
GE0004, 2012, E-Government
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Launch Ichange.Ge and Data.Gov.Ge
GE0005, 2012, E-Government
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Platform for Participating in the Legislative Process
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Citizens and Justice
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Transparent Party Financing
GE0008, 2012, Anti-Corruption
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Home-Grown Concept of E-Procurement
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e-Declarations
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Technology Cares for Safety: ICCMS, Crime Mapping, and Safety in Your Neighbourhood
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NGO Forum
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