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Ukraine

Online Verification of Education Certificates (UA0085)

Overview

At-a-Glance

Action Plan: Ukraine Action Plan 2018-2020

Action Plan Cycle: 2018

Status: Active

Institutions

Lead Institution: Ministry of Education and Science State-run Enterprise “InfoResource”

Support Institution(s): Government-Civic Initiative “Together against Corruption,” National Council on Science and Technology, Joint Representative Body of Employers at the national level, EU Programme Erasmus+ other CSOs and international organizations (upon their consent)

Policy Areas

E-Government, Education, Public Service Delivery

IRM Review

IRM Report: Ukraine Design Report 2018-2020

Starred: Pending IRM Review

Early Results: Pending IRM Review

Design i

Verifiable: Yes

Relevant to OGP Values: Pending IRM Review

Potential Impact:

Implementation i

Completion: Pending IRM Review

Description

Enabling online verification of education certificates If a person has fulfilled his/her right to education, it is certified by a respective document issued by an education facility. A person needs this document if s/he is going to continue education and enter another education facility to receive certain specialty, qualification, or to seek job, to get registered with the employment centre, etc. Considering that education certificates are sometimes forged, various institutions, enterprises and organizations need a mechanism to verify their authenticity. Moreover, these certificates should be verified when a person is seeking certain administrative services, or when persons who studied in education facilities located on the temporarily occupied territory of Crimea and non-Government-controlled territories in Donetsk and Luhansk oblasts request duplicates of their education certificates. Nowadays, authenticity of an education certificate can be officially verified by sending a written request to an educational facility, an administrator or a technical administrator of the Unified State Education Electronic Database. The latter considers a request and provides an official response on the authenticity of a certificate or reports that a certificate is missing from the Register of Education Certificates of Unified State Education Electronic Database. Such a verification procedure is time-consuming and thus complex for the citizens. Actions Responsible Timeframe Partners Indicator 1. Determining requirements to an online service of education certificate verification Ministry of Education and Science State-run Enterprise “InfoResource” December 2018 – February 2019 Government-Civic Initiative “Together against Corruption,” other CSOs and international organizations (upon their consent) ToR developed 2. Developing an online service of education -//- March – -//- Software developer selected; 26 certificate verification May 2019 Software developed; Texts, photo and video content produced, software installed 3. Beta testing of an education certificate verification Ministry of Education and Science State-run Enterprise “InfoResource” June 2019 Government-Civic Initiative “Together against Corruption,” other CSOs and international organizations (upon their consent) Technological processes of an online service for education certificate verification piloted; A manual on its use produced 4. Putting an education certificate verification into operation -// July 2019 -//- Adequate operation of an online service ensured Expected results of this activity are ensuring prompt verification of authenticity of education certificates; enabling certificate holders to fulfil their rights

IRM Midterm Status Summary

16. Introduce online verification of education certificates

Language of the commitment as it appears in the action plan: Enabling online verification of education certificates [141]

If a person has fulfilled his/her right to education, it is certified by a respective document issued by an education facility. A person needs this document if s/he is going to continue education and enter another education facility to receive certain specialty, qualification, or to seek job, to get registered with the employment centre, etc.

Considering that education certificates are sometimes forged, various institutions, enterprises and organizations need a mechanism to verify their authenticity.

Moreover, these certificates should be verified when a person is seeking certain administrative services, or when persons who studied in education facilities located on the temporarily occupied territory of Crimea and non-Government-controlled territories in Donetsk and Luhansk oblasts request duplicates of their education certificates.

Nowadays, authenticity of an education certificate can be officially verified by sending a written request to an educational facility, an administrator or a technical administrator of the Unified State Education Electronic Database. The latter considers a request and provides an official response on the authenticity of a certificate or reports that a certificate is missing from the Register of Education Certificates of Unified State Education Electronic Database.

Such a verification procedure is time-consuming and thus complex for the citizens.

Milestones:

  1. Determining requirements to an online service of education certificate verification
  2. Developing an online service of education certificate verification
  3. Beta testing of an education certificate verification

Start Date: December 2018

End Date: July 2019

Context and objectives

Because education certificates in Ukraine are sometimes forged, enterprises and organizations need a mechanism to verify their authenticity. [142] For example, according to TSN journalists, in April 2017, the Counterintelligence Office and the Security Service of Ukraine revealed an illegal printing house that was issuing fake educational diplomas for separatist hitmen. [143] Educational certificates are necessary for certain administrative services, including to use the public e-procurement system ProZorro. [144] Persons who studied in education facilities located on the temporarily occupied territory of Crimea and nongovernment-controlled territories in the Donetsk and Luhansk oblasts also must request duplicates of their education certificates. The government acknowledges that the existing verification procedure is time-consuming and complex for citizens, [145] with an official answer about authenticating the documents under question taking 10 to 30 days. [146]

To solve this problem, the government aims to enable online verification of education certificates. As the focus of this commitment is not disclosure of public data, but online verification of education certificates, it is not directly relevant to OGP values.

At the onset of this action plan, there were already several online services for verifying educational documents. In particular, the Unified State Education Electronic Database [147] (USED) has accepted online requests for such verification since at least July 2018. [148] The Cabinet of Ministers’ (CMU’s) portal of e-services also offers the e-service of verifying educational documents, [149] as does the Ministry of Education and Science (MES) online system. [150] Still, the government expects that this commitment will ensure more prompt verifications, [151] providing digitally-signed certificates via email within three working days. [152] According to the consulted representative of RPK, such advanced online verification could decrease the number of fake diplomas and save time for law enforcement. [153] Taking this all into account, the commitment has positive but minor potential impact.

Next steps

  • The government should define and implement advanced verification procedures, as a representative of RPK suggested. [154] They can include checks in several government databases and result in the issuance of an official certification.
  • The IRM researcher also recommends advanced data protection mechanisms to ensure the confidentiality of personal data. In particular, the online service should verify the identity of its users before performing a search of educational documents and disclosing such information.
[142] “The Cabinet of Ministers of Ukraine. Decree on 18 December 2018 #1088-p” on The Government Portal, The Unified Web-portal of Executive Authorities of Ukraine (Cabinet of Ministers of Ukraine Secretariat, 18 Dec. 2018), https://www.kmu.gov.ua/storage/app/media/17-civik-2018/partnerstvo/plan_2018%20-%202020.pdf.
[143] “Counterintelligence Office has Revealed a Colossal Scheme of Printing Fake Documents for Hitmen in Kyiv” (TSN, 19 Apr. 2017), https://tsn.ua/ato/specialisti-shirokogo-profilyu-doneckim-boyovikam-masovo-shtampuyut-falshivi-dokumenti-u-kiyevi-916177.html.
[144] Mykhailo Serebriakov (RPK), interview by IRM researcher, 26 Feb. 2019.
[145] “The Cabinet of Ministers of Ukraine. Decree on 18 December 2018 #1088-p” (Cabinet of Ministers of Ukraine Secretariat).
[146] Oksana Bielik (Inforesource), email exchange with IRM researcher, 4 Mar. 2019.
[147] “Register of Education Documents” (The Unified State Education Electronic Database, accessed Dec. 2019), https://info.edbo.gov.ua/edu-documents/.
[149] “Educational Document Verification” (The Government Portal, The Unified Web-portal of Executive Authorities of Ukraine, accessed Dec. 2019), https://www.kmu.gov.ua/ua/service/perevirka-dokumenta-pro-osvitu.
[150] “Verifying Educational Documents” (IPS Education, accessed Dec. 2019), https://osvita.net/ua/checkdoc/.
[151] “The Cabinet of Ministers of Ukraine. Decree on 18 December 2018 #1088-p” (Cabinet of Ministers of Ukraine Secretariat).
[152] Bielik, email.
[153] Serebriakov, interview.
[154] Ibid.

Commitments

  1. Infrastructure Data Portal

    UA0070, 2018, Anti-Corruption

  2. Open Standard for e-System

    UA0071, 2018, E-Government

  3. Ensuring Openness and Transparency of Selling Public Assets and Property

    UA0072, 2018, E-Government

  4. Transparency in Public Procurement (Prozorro)

    UA0073, 2018, Anti-Corruption

  5. Awarenss Raising About Social and Economic Development

    UA0074, 2018, Aid

  6. e-Calls for Proposals to Support CSOs

    UA0075, 2018, Civic Space

  7. Beneficial Ownership Registry

    UA0076, 2018, Anti-Corruption

  8. Anti-Corruption Training

    UA0077, 2018, Anti-Corruption

  9. Publishing Environmental Information

    UA0078, 2018, E-Government

  10. Database of Natural Resources

    UA0079, 2018, Anti-Corruption

  11. Interactive Map of Mines

    UA0080, 2018, E-Government

  12. Priority Electronic Services

    UA0081, 2018, Citizenship & Immigration

  13. Online Platform for Executive Bodies and CSOs

    UA0082, 2018, Civic Space

  14. EITI Online Data

    UA0083, 2018, Anti-Corruption

  15. Electronic Resources for Education

    UA0084, 2018, E-Government

  16. Online Verification of Education Certificates

    UA0085, 2018, E-Government

  17. Free Access to National Repository for Academic Texts

    UA0086, 2018, E-Government

  18. Administrative Service Decentrilisation and Improvement

    UA0057, 2016, Capacity Building

  19. United State Portal Extension; Electronic Government Information Services Unification; Modern Tools for Electronic Identification

    UA0058, 2016, Capacity Building

  20. System for Entities Performing Government Functions

    UA0059, 2016, Anti-Corruption

  21. Free Urban Planning Documentation

    UA0060, 2016, E-Government

  22. Beneficial Ownership Verification System

    UA0061, 2016, Anti-Corruption

  23. CoST Beneficial Ownership Standards

    UA0062, 2016, Anti-Corruption

  24. Transpartent Budget System

    UA0063, 2016,

  25. Starred commitment Open Public Procurement

    UA0064, 2016, Anti-Corruption

  26. Starred commitment Extractive Industries Transparency Initiative

    UA0065, 2016, Anti-Corruption

  27. Environmental Public Monitoring

    UA0066, 2016, Environment and Climate

  28. Community Policing System

    UA0067, 2016, Education

  29. Draft Law on Public Consultations

    UA0068, 2016, Legislation & Regulation

  30. Development of E-Democracy.

    UA0069, 2016, E-petitions

  31. Improve Government Rules on CSO Involvement

    UA0031, 2014, E-Government

  32. Financing of Charities

    UA0032, 2014, Civic Space

  33. Not-For-Profit Status for CSOs

    UA0033, 2014, Civic Space

  34. Public Participation Law

    UA0034, 2014, E-Government

  35. Establishing Rules on Processing Official Information

    UA0035, 2014, E-Government

  36. Access to Urban Planning Documents

    UA0036, 2014, E-Government

  37. Starred commitment Access to Communist-Era Archives

    UA0037, 2014, Legislation & Regulation

  38. Starred commitment Draft Law on Open Data

    UA0038, 2014, Legislation & Regulation

  39. Starred commitment Supervisory Mechanism for the Right to Information

    UA0039, 2014, Legislation & Regulation

  40. Compliance with EITI

    UA0040, 2014, Anti-Corruption

  41. Monitoring of Infrastructure Projects

    UA0041, 2014, Anti-Corruption

  42. Adopt Regional Anti-Corruption Programmes

    UA0042, 2014, Anti-Corruption

  43. Corruption Risk Assessment Methodology

    UA0043, 2014, Anti-Corruption

  44. Starred commitment Asset Disclosure on a Single Web Portal

    UA0044, 2014, Anti-Corruption

  45. Law on Administrative Procedure

    UA0045, 2014, Legislation & Regulation

  46. Law on Streamlining Payment of Administrative Fees

    UA0046, 2014, E-Government

  47. Administrative Services Portal

    UA0047, 2014, E-Government

  48. Draft Law on Decentralisation of Administrative Services

    UA0048, 2014, Legislation & Regulation

  49. Draft Law on Social Services

    UA0049, 2014, E-Government

  50. e-Government Laws

    UA0050, 2014, E-Government

  51. Electronic Readiness Assessment

    UA0051, 2014, E-Government

  52. Government Regulations on Open Data

    UA0052, 2014, E-Government

  53. Electronic Democracy Development Roadmap

    UA0053, 2014, E-Government

  54. Open Budget Initiatives

    UA0054, 2014, E-Government

  55. e-Petitions

    UA0055, 2014, E-Government

  56. e-Governance Training for Local Government

    UA0056, 2014, Capacity Building

  57. Laws on Public Participation

    UA0001, 2012, Civic Space

  58. Amendments to the Law on Community Associations

    UA0002, 2012, Civic Space

  59. Amendments to Resolutions on Collaboration with Civil Society

    UA0003, 2012, E-Government

  60. Training for Public Servants on Consultations

    UA0004, 2012, Capacity Building

  61. Harmonisation of Access to Information Laws

    UA0005, 2012, E-Government

  62. By-Laws on Access to Information

    UA0006, 2012, Legislation & Regulation

  63. Guidelines for Classifying Data

    UA0007, 2012, Public Participation

  64. Public Information Recording Systems

    UA0008, 2012,

  65. Law on Public Broadcasting

    UA0009, 2012, Civic Space

  66. Public Access to Information in State Registers

    UA0010, 2012, E-Government

  67. Starred commitment Extractive Industries Transparency Initiative

    UA0011, 2012, Anti-Corruption

  68. Law for Controlling Declarations of Public Servants

    UA0012, 2012, Anti-Corruption

  69. Public Declarations of Officials’ Assets

    UA0013, 2012, Anti-Corruption

  70. Guidelines on Conflicts of Interest

    UA0014, 2012, Anti-Corruption

  71. Updated Anti-Corruption Laws

    UA0015, 2012, E-Government

  72. Regional Anti-Corruption Programmes

    UA0016, 2012, E-Government

  73. Law on Competitive e-Government Procurement

    UA0017, 2012, Anti-Corruption

  74. Starred commitment Administrative Services Reforms

    UA0018, 2012, E-Government

  75. Electronic Access to Administrative Services

    UA0019, 2012, E-Government

  76. Governmental Web Portal of Administrative Services

    UA0020, 2012, E-Government

  77. Administrative Services in a Digital Format

    UA0021, 2012,

  78. Starred commitment Regional Administrative Service Centres

    UA0022, 2012, Public Service Delivery

  79. Programme for Promotion of e-Government

    UA0023, 2012, E-Government

  80. Electronic Collaboration Between Executive Agencies

    UA0024, 2012,

  81. Web-Based Petitions System

    UA0025, 2012, E-petitions

  82. One Stop Shop for e-Reporting

    UA0026, 2012, E-Government

  83. e-Region Pilot Project

    UA0027, 2012, E-Government

  84. Network of e-Government Practitioners

    UA0028, 2012, Public Participation

  85. Public Libraries as Bridges Towards e-Governance

    UA0029, 2012, E-Government

  86. e-Government Knowledge Management Portal

    UA0030, 2012,

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