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South Cotabato, Philippines

Transparency in Public Procurement (COT0003)

Overview

At-a-Glance

Action Plan: South Cotabato Action Plan 2018-2020

Action Plan Cycle: 2018

Status: Active

Institutions

Lead Institution: Provincial Government of South Cotabato – Bids and Awards Committee

Support Institution(s): Provincial Administrator’s Office, PBO, PEO, PACCO, PTO, PGSO, PPDO ECCP, Hivos, SC Chamber of Commerce, SC Contractors Association, SCIC Ms. Zyra Fastidio zyra.fastifio@eccp.com

Policy Areas

Capacity Building, E-Government, Legislation & Regulation, Open Contracting and Procurement, Subnational, Sustainable Development Goals

IRM Review

IRM Report: Pending IRM Review

Starred: Pending IRM Review

Early Results: Pending IRM Review

Design i

Verifiable: Pending IRM Review

Relevant to OGP Values: Not Relevant

Potential Impact: Pending IRM Review

Implementation i

Completion: Pending IRM Review

Description

Thematic Area: Open Contracting
Enhancing Efficiency and Transparency of the Public Procurement Process
31 August 2018 – 31 August 2020
Lead implementing Agency/ Actor
Provincial Government of South Cotabato – Bids and Awards Committee
Commitment Description
What is the public problem that the commitment will address?
In 2017, the provincial government was able to complete only 4.10% or 5 out of 122 development projects funded under the 20% Local Development Fund at the end of the budget year as reported in the Audit Observation Memorandum issued by the Commission of Audit in 2018. Most of the projects that are still on-going or not started are infrastructure projects. Among others, the delayed completion of infrastructure projects (slippages) may be attributed to issues on the procurement process such as limited number of suppliers/contractors participating in bids and delayed delivery of services related to contractors. While the provincial government has disclosed 100% of the bidding documents required by law through the Philippine Government Electronic System (PHILGEPS), its website and in three conspicuous places, these, however, cannot be accessed in machine-readable or editable formats by the public. These technical documents are also not presented in a manner that would be interesting or easier for the general public to understand. Hence, the limited transparency of procurement documents further contributes to the identified procurement issues. There is also a limited number of capacitated CSO and business sector representatives who are engaged in observing the bidding process and monitoring the implementation of contracts. If not addressed, these delays will continue to hinder the timely achievement of expected results for the intended beneficiaries such as increased mobility of people and goods, improved access to basic social services, and strengthened rural-urban integration.
What is the commitment?
The commitment aims to make the public procurement process more efficient and transparent through the development of online and offline open contracting mechanisms, such as: tracking system to be made available to the public; conduct regular market survey; integrated internal process from planning to implementation; expansion of accredited CSOs as observers; proactive capacity building of CSOs as observers; submission of observer’s report; improvement in publication of procurement documents; and feedback desk.
How will the commitment contribute to solve the public problem?
Making the procurement process more open and efficient will enhance the capacity of the provincial government to implement quality infrastructure projects as scheduled, and consequently, deliver effective and efficient services to the public. The improved quality of procured goods and services will increase local competitiveness and accelerate local economic growth. The improved procurement process will enhance the quality of infrastructure projects and ensure the timely implementation of these projects for socioeconomic growth, hence, contribute in the achievement of all SDGs, particularly goals number 1 (No poverty), 9 (Industry, Innovation and Infrastructure) and 17 (Partnerships for the Goals).
Why is this commitment relevant to OGP values?
CSO participation and disclosure of documents (transparency) will enhance the integrity of the procurement process. Technology will be used as a medium to enhance transparency & promote efficiency in procurement. The commitment will encourage the public to provide feedback & participate in the government procurement processes. It will increase and enhance government response to citizens’ feedback.
Additional information
The Province of South Cotabato with the support of the European Chamber of Commerce of the Philippines (ECCP) conducted a series of consultation and focus group discussions with the contractors, Bids and Awards Committee, business sector and CSOs on how to improve the procurement process of the Province last June 2018. Among the major results are the need to improve its efficiency and transparency. The commitment will be implemented by the provincial government, in partnership with the European Chamber of Commerce in the Philippines (ECCP) (funded by Hivos Philippines) and the South Cotabato Integrity Circle (SCIC), formalized through a signed Memorandum of Understanding. Under the Open Contracting project of the ECCP in South Cotabato, the ECCP shall assist in the co-creation process and implementation of the integrity commitment under the Open Procurement Framework as well as design the monitoring and feedback system for the full and effective implementation of the open procurement commitment.
Milestone Activity with a verifiable deliverable
Conduct capability-building on RA 9184 and consultations with BAC Members, BAC-TWG and CSOs.
ECCP
Source of Fund: ECCP/Hivos
May 2018 – June 2018
Develop an internal policy that will be an input to the Provincial Procurement Manual to enhance efficiency and transparency in the procurement process.
ECCP / BAC
Source of Fund: ECCP/Hivos
September 2018 – March 2019
Increase number of CSOs and business sector monitoring the procurement process from planning to implementation
ECCP
Source of Fund: ECCP/Hivos
February 2019 – NA
Upload procurement documents from planning to implementation in machine readable format.
ECCP
Source of Fund: ECCP/Hivos
February 2019 - NA
Implementing Actors
Lead Implementing Office/ Agency/ Organization
Provincial Government of South Cotabato – Bids and Awards Committee (BAC) Mr. John Magbanua +63832289951
Other Actors Involved
Provincial Administrator’s Office, PBO, PEO, PACCO, PTO, PGSO, PPDO
ECCP, Hivos, SC Chamber of Commerce, SC Contractors Association, SCIC Ms. Zyra Fastidio zyra.fastifio@eccp.com