Virtual Window of Public Administration (BF0009)
Action Plan: Burkina Faso Action Plan 2017-2019
Action Plan Cycle: 2017
Lead Institution: Ministry of Civil service, Employment and Social protection
Support Institution(s): ANPTIC, MDENP, Target Ministries involved, BEOG, NEERE, OPEN Burkina
Policy AreasAccess to Information, Capacity Building, Dispute Resolution & Legal Assistance, E-Government, Education, Justice, Legislation & Regulation, Legislative, Open Justice, Public Service Delivery, Right to Information
What is the public issue for which thecommitment is made to address?: Weak dissemination of public information ; Cumbersomeness of public information dissemination mechanics ; Weak dematerialization of administrative procedures and deeds ; What is the commitment?: Issues Functionality of the virtual window computer platform Availability of information on the most used services and procedures in 5 ministries (Ministry of National Education and Literacy, Civil service, Justice, Housing, MINEFID) Overall objective: operationnalize the virtual window platform for public administration. Results : The virtual window platform is operational ; A directory of the most used administrative services and procedures in 5 ministries is available The platform includes the basic documents of public administration ; Users have access to administrative information; How this commitment will contribute towardsaddressing the public issue?: It will come to develop an application which takes into account the basic documents the most sought by users of public administration. For this purpose, a diagnostic study on the needs of Citizen as regards information on Ministries and institutions basic documents will allow to determine information to be included in this platform and solve difficulties of access to public information by citizen through : Availability of information any time everywhere ; Greater efficiency, promptness, and transparency in services ; A simplification of mechanics for accessing to public information ; Why is this commitment relevant as regards PGO values?: Simplify mechanisms of access to public information Improve the accessibility to public information; Establish the right to the access to information ; Make clear administration services ; Make possible for citizens to come aware of administration deeds.; Additional details: The commitment comes from the following systems of reference : National Plan of Economic and Social development (PNDES). It’s main line 1 aims at « reforming institutions and modernizing administration » ; The decennial strategic plan for Modernization of Administration (PSDMA) which main line 3 aims at promoting accessibility and transparency of public administration Program 3 of PSDMA main line 3 : dematerialization of administrative procedures and services development online
IRM Midterm Status Summary
9. Operationalize the virtual window of public administration
Language of the commitment as it appears in the action plan:
“Operationalize the virtual window of public administration”
Functionality of the virtual window computer platform Availability of information on the most used services and procedures in 5 ministries (Ministry of National Education and Literacy, Civil service, Justice, Housing, MINEFID)
Overall objective: operationnalize the virtual window platform for public administration.
Results: the virtual window platform is operational; a directory of the most used administrative services and procedures in 5 ministries is available;
the platform includes the basic documents of public administration;
users have access to administrative information
Make the diagnosis of needs
Train e-services and computer security development actors
Hire a firm to help the technical team in the development of the GV platform
Take measures for hosting the platform on the G-cloud
Carry out the computer application of the platform (coding, carrying out of tests, writing of users’ handbook, actors’ training)
Make basic regulations available on-line (laws, decrees, orders, sector policies, strategies, action plans and programs) of 5 ministries
Work out and put on-line a directory of the most used administrative services and procedures in 5 departmental ministries
Start Date: November 2017 End Date: June 2019
Action Plan is available here
Context and Objectives
This commitment addresses the difficulties the government faced in operationalizing the Virtual Window of Public Administration. On 28 May 2013, the Ministries of Public Administration, Budget, Labor and Social Welfare held a workshop to highlight the need for developing a virtual window to improve the efficacy of public administration and strengthen ties between the government and citizens. 
This virtual window would consolidate, in a single source, all access to government services, forms, procedures and information.  Digitalization of information remains at the core of this initiative.
According to government sources, e-government tools are good for public administration as they help avoid waste of resources, increase productivity by reducing commuting times for users to submit information, decrease opportunities for corruption, and increase the quality of public services.  However, the process of digitalization of public information and e-governance in Burkina Faso has faced challenges. According to the Director of Regulation, Standardization and Digitalization of Administrative Procedures at the Ministry of Technology, effective digitalization of public services would depend on the simplification of procedures and a serious commitment from government agencies to comply with transparency and due diligence.  The former Technical Secretary for the Virtual Window, Hadja Ouattara/Sanon, regretted the Virtual Window not having enough financial and human resources for its implementation,  and feared that the government’s effort might not be matched with significant user involvement and interaction. 
While the country counts on legislation to ensure proper management of digital public information,  the government acknowledges the difficulties in digitalizing and disseminating public information.  A study conducted on the management of public archives in Burkina Faso revealed a lack of data control, and that unfamiliarity with data management legal and normative policies hindered the security and sustainability of digitalized data over time. 
In this context, the commitment seeks to improve Virtual Window operations. The commitment will train actors on e-services and security protocols and develop a platform to publish government information and key procedures from five ministerial departments (as revealed by a diagnosis study). This commitment is relevant to the OGP values of access to information and technology and innovation for transparency in that the government will disclose new information to the public through developing the Virtual Window.
Most of the objectives, expected results, and activities are specific enough to be objectively verified, such as the publication of the administrative procedures within the five ministries and procuring a team to support development of the platform. Activities number two and four (training officials and adopting provisions to include the platform in the G-cloud) are not clear enough to be verified; the number of officials and the regulations is not provided. It is not clear how or what regulations will be adopted.
If implemented, the commitment will contribute to solving the problem, although not completely. Therefore, its potential impact is graded as minor. One of the key expected results is that users will have access to administrative information.
According to information provided by Sidi Barry, the platform would allow citizens to access different government services via a single location and reduce corruption by reducing physical contact between the civil servant and the user.  However, the commitment does not provide any information regarding how exactly it will effectively engage citizens to use the platform, for instance, through socialization campaigns and continuous customer support.
A 2016 survey about open data sources in Burkina revealed that six out of 21 citizens knew about government open data sources, and all six stated difficulties in understanding and accessing the information due to poor data quality and slow download times.  This, in addition to the fact that approximately only 2 million people have internet access (out of more than 16 million habitants),  may significantly limit the scope of this commitment.
- Frame activities to include more quantitative goals to facilitate monitoring and evaluation.
- Elaborate on the difficulties in data digitization and dissemination.
- Define criteria for operability, for instance, a number of decrees digitalized, a number of decrees consulted by public within a specific timeframe, etc.
- Reinforce the commitments’ activities to enable user access to the platform through campaigns and government support to users. These actions are of the utmost importance given the country’s challenges concerning internet access.
Implement Community Policing
BF0014, 2019, Capacity Building
Awareness-Raising About Tax Compliance
BF0015, 2019, Subnational
Mining Sector Transparency
BF0016, 2019, Access to Information
Asset Declaration Reform
BF0017, 2019, Anti-Corruption
Modernize Civil Status System
BF0018, 2019, Capacity Building
Complaint Processing System
BF0019, 2019, Capacity Building
Access to Justice for Vulnerable People
BF0020, 2019, Access to Justice
Socio-Economic Empowerment for Women and Youth
BF0021, 2019, Capacity Building
Increase Women's Representation in Decision-Making
BF0022, 2019, Capacity Building
Popularize the Virtual Counter of Public Administration (GVAP)
BF0023, 2019, E-Government
Strengthen Communication About Open Government
BF0024, 2019, E-Government
Sign Protocols of Operations Where Competence Shall Be Transferred to Municipalities and Regions
BF0001, 2017, Capacity Building
Respect Time Limit Required for Issuing Legal Acts
BF0002, 2017, Capacity Building
Vulnerable Persons Access to Legal Aid Funds
BF0003, 2017, Access to Justice
Online Registration for Post-Baccalaureate and Baccalaureate Competitions
BF0004, 2017, Capacity Building
Registration and Complaints Handling Mechanism
BF0005, 2017, Capacity Building
Specialized Judicial Areas for Economic Crimes
BF0006, 2017, Anti-Corruption
Citizen Committees to Control Racket in Public Administration
BF0007, 2017, Anti-Corruption
Capacities of Disciplinary Committees
BF0008, 2017, Capacity Building
Virtual Window of Public Administration
BF0009, 2017, Access to Information
Right of Access to Public Information and to Administrative Documents
BF0010, 2017, Access to Information
Ministry and Public Institution Data in Open Format
BF0011, 2017, Access to Information
Access Information and Citizen Involvement in State Budget
BF0012, 2017, Capacity Building
Community Dialogue on Local Budget (EDIC)
BF0013, 2017, Capacity Building