Inception Report – Action plan – West Sumbawa, Indonesia, 2021 – 2023

1. Commitment:

Strengthening the Yasinan Forum as a Medium of Consultation, Evaluation, Complaints, and Joint Problem Solving.

1.1 Is the commitment verifiable?

Yes

Provide a brief explanation of your answer:

The Yasinan Forum (Equivalent Service, Mainstay InclusionOGP participating governments are working to create governments that truly serve all people. Commitments in this area may address persons with disabilities, women and girls, lesbian, gay, bisexual, tr... More) is a forum for evaluating the planning, implementation, supervision, evaluation, and control of policies, programs, and activities organized by the Regional Government in the Regional Mutual Cooperation Program. Apart from being a basis for improving government administration, this forum is also a reference for agencies in making decisions, preparing programs, and strengthening policies, so it needs to be strengthened and developed. Since it was implemented in 2016, the Yasinan Forum has become the most effective People’s Aspirations and Complaints Service Forum, becoming the main reference channel for the public in submitting complaints and grievances against development implementation practices held by local governments. Until 2021, there have been more than 2,500 complaints received and followed up quickly and precisely so that the Yasinan forum has become (1) a reliable complaint forum because it is guaranteed that every complaint will be followed up on (2) on an equal basis because in this forum there are no more “social status” restrictions between officials and the people, all of whom are in an “equal” position (3) are inclusive because all participants present are given the same chance and opportunities to channel their aspirations.
The presence of the Yasinan Forum, as an alternative or new model of complaints developed by West Sumbawa, can be one of the new innovations in order to improve public services. If of course it is supported by improvements to the complaint system such as IT-based complaint data and information.

1.2 Does the commitment language/activities clearly justify relevanceAccording to the OGP Articles of Governance, OGP commitments should include a clear open government lens. Specifically, they should advance at least one of the OGP values: transparency, citizen partic... to OGP values?

Yes

Provide a brief explanation of your answer:

This commitment is relevant to the values of government openness, namely transparencyAccording to OGP’s Articles of Governance, transparency occurs when “government-held information (including on activities and decisions) is open, comprehensive, timely, freely available to the pub... More, and accountability. With a quick response, the level of public trust in the Yasinan Forum will increase. This increase in public trust will increase community participation in development. On the other hand, the number of complaints will decrease due to the improvement in service performance from the organizers. Thus the Yasinan Forum as a channel to increase transparency in every process of public service deliveryTo ensure that citizens of all groups are better supported by the government, OGP participating governments are working to improve the quality of and access to public services. Commitments in this are... More will continue to be maintained. This will encourage the implementation of public services that are more transparent and accountable.

1.3 Please select one option that best describes the commitment:

A continuation of ongoing practice in line with existing legislationCreating and passing legislation is one of the most effective ways of ensuring open government reforms have long-lasting effects on government practices. Technical specifications: Act of creating or r..., policies, or requirements.

Provide a brief explanation of your answer:

This commitment is relevant to the values of government openness, namely transparency, and accountability. With a quick response, the level of public trust in the Yasinan Forum will increase. This increase in public trust will increase community participation in development. On the other hand, the number of complaints will decrease due to the improvement in service performance from the organizers. Thus the Yasinan Forum as a channel to increase transparency in every process of public service delivery will continue to be maintained. This will encourage the implementation of public services that are more transparent and accountable.

1.4 Please select one option that best describes the commitment:

Is a positive change to a process, practice, or policy but will not generate a binding or institutionalized change across government or specific institution(s).

Provide a brief explanation of your answer:

The implementation of the Yasinan Forum both at the District level or which is planned to be implemented at District level as well as the plan to merge the Yasinan Forum into the SP4NLAPOR application of the Ministry of Home Affairs as a forum for online community complaints are efforts by the West Sumbawa Regency Government to make the Yasinan Forum a medium for mass and massive discussion between the Government Area with the community.

1.5 Are there any recommended changes to the design of the commitment to help improve its implementation?

The implementation of the Yasinan Forum since 2016 has had a good impact on information disclosure, conveying aspirations, and providing services from the government to the community. However, the Yasinan forum must be given innovation in its implementation. In the case of aspirations conveyed directly, complaints that have been fulfilled or those that have not been fulfilled must be displayed. So that what has been conveyed by the community in the forum can be seen from the track record and monitored jointly. The Yasinan forum must be redeveloped in the form of an IT-based digital web. Information and issues will be recorded automatically and the public will know whether their complaints and aspirations have been implemented or not.

2. Commitment:

Arrangement of the regional organization affairs towards accountable governance that serves.

2.1 Is the commitment verifiable?

Yes

Provide a brief explanation of your answer:

This commitment which is centered on structuring regional apparatus organizations towards accountable and serving government can be verified through the results of each stage in the form of policy documents, activities, or documentation of the implementation of the commitment stages.

2.2 Does the commitment language/activities clearly justify relevance to OGP values?

Yes

Provide a brief explanation of your answer:

The stages of implementing local open government as stated in the action plan are clearly aligned with the values of the Open Government Partnership Local.
Among them are the efforts of the Regional Government of West Sumbawa Regency to realize an accountable and serving government as well as bureaucratic reform.

2.3 Please select one option that best describes the commitment:

A continuation of ongoing practice in line with existing legislation, policies or requirements.

Provide a brief explanation of your answer:

The establishment of the West Sumbawa Regency Regional Research and Innovation Agency in 2022 is a real effort by the Regional Government to oversee the implementation of the Open Government Partnership Local with the Regional Research and Innovation Agency as the coordinator tasked with aligning the work of the Regional Apparatuses supporting each commitment and civil society organizations that play a role as well as academics and community leaders. The Regional Research and Innovation Agency performs the function of coordinating and consolidating the stages of each commitment, relevant to the values of the Open Government Partnership in terms of involving all policyholders in the regions including the involvement of civil society as part of implementing the stages of the action plan.

2.4 Please select one option that best describes the commitment:

Will result in a change of the rules, practices or policies that govern a policy area, public sector and/or relationship between citizens and is binding or institutionalized across government or specific institution(s).

Provide a brief explanation of your answer:

One of the stages that can illustrate this commitment is the holding of a Public Service Innovation Contest which in 2021 will be carried out by the Regional Development Planning Agency and then forwarded by the Regional Research and Innovation Agency in 2022. This is an effort by the West Sumbawa Regency Government to realize more innovative public services and prima so that it is aligned with the values of Open Government Partnership Local.

2.5 Are there any recommended changes to the design of the commitment to help improve its implementation?

One of the stages that can illustrate this commitment is the holding of a Public Service Innovation Contest which in 2021 will be carried out by the Regional Development Planning Agency and then forwarded by the Regional Research and Innovation Agency in 2022 is an effort by the West Sumbawa Regency Government to realize more innovative public services and prima so that it is aligned with the values of Open Government Partnership Local.

3. Commitment :

Strengthening the Protection and Empowerment of People with PMKS and Other Vulnerable Groups Based on Gotong Royong.

3.1 Is the commitment verifiable?

Yes

Provide a brief explanation of your answer:

Indicators of poverty and poor people and their existence, it is important for all parties to know. To facilitate policy interventions, programs/activities, as well as ensure that residents who claim to be poor. With the declaration of the poor, they are invited to be honest and open, and accountable to all parties for data and information regarding their whereabouts. In an open way (declaring themselves as poor citizens), members of the community can monitor and ensure that citizens who declare themselves as poor citizens. At the same time, avoiding the occurrence of manipulative or duplicate data that often occur so far. This declaration is also an effort to ensure data on the success of development both obtained by local governments and those sourced from BPS.

3.2 Does the commitment language/activities clearly justify relevance to OGP values?

Yes

Provide a brief explanation of your answer:

This program will support the value of Government Openness namely participation, access to information, and public accountabilityAccording to OGP’s Articles of Governance, public accountability occurs when ”rules, regulations, and mechanisms in place call upon government actors to justify their actions, act upon criticisms ... More. Having a Declaration of the Poor and an open Database of Poor People will make it easier for local and village governments to make policies and programs according to the needs of the poor.

3.3 Please select one option that best describes the commitment:

A continuation of ongoing practice in line with existing legislation, policies or requirements.

Provide a brief explanation of your answer:

Overall, each stage in this commitment is equally strong in describing the hopes of the District Government to provide protection and seek empowerment for Persons with Social Welfare Problems which is carried out in mutual cooperation between the Government of West Sumbawa Regency in this case the Social Service as the provider of this commitment with civil society.

3.4 Please select one option that best describes the commitment:

Will result in a change of the rules, practices, or policies that govern a policy area, public sector, and/or relationship between citizens and is binding or institutionalized across government or specific institution(s).

Provide a brief explanation of your answer:

One of the stages in this commitment that can clearly describe the values of Open Government Partnership Local is the assistance program for the Protection and Assistance of the Poor Program which involves the collaboration of the Social Service with the Office of Education and Culture and the participation of civil society in this case, namely Gotong Royong Agents.
The form of activity is in the form of providing assistance to poor students through the Smart Pariri Program at the Basic Education Level.

3.5 Are there any recommended changes to the design of the commitment to help improve its implementation?

The poverty alleviation program is an issue that cannot be museumized. In any area, the issue of poverty has always been a frightening specter for policymakers. The main problem in poverty alleviation is the distortion of data issued by several stakeholders, which creates different perceptions and indicators of poverty. West Sumbawa Regency has established the FM 332 program as a poverty database that needs to be monitored on a time series basis and provide assistance to residents who are considered poor. FMM 33 has explicitly declared that as many as 3.32 West Sumbawa residents declared themselves as poor citizens who were witnessed by the public whose data was taken at the village level. However, the FM 332 data is sectoral in nature even though it was intervened by the sacred programs of the West Sumbawa Regional Leadership. Of course, this data will contradict the DTKS data issued by the Ministry of Social Affairs and other stakeholders. PMKS management is a joint work to be able to solve joint problems with the same object so it is hoped that there will be innovations that can reduce the poverty rate in West Sumbawa.

4. Commitment:

Realizing a Participatory, Quality, Accessible, and Beneficial One Data KSB for All Parties (Inclusive)

4.1 Is the commitment verifiable?

Yes

Provide a brief explanation of your answer:

Development planning, implementation, monitoring, and evaluation are determined by the availability of fast, up-to-date, and accurate data. At present, the availability of data is not complete and accurate (partial), there is still duplication and inconsistency of data on conditions that have an impact on policies, programs, and activities that have the potential to give birth to inefficiencies, ineffectiveness, and non-synergic development, policy interventions, strategies and program activities between OPDs, are not well targeted and can give birth to “confusion” of the parties. In fact, there is potential for data conflict, as in the case of social assistance. Presidential Regulation (Perpres) No. 39 of 2019 concerning Indonesia’s One Data is expected to produce an accurate and integrated Indonesian One Data. In order to support this policy, the KSB Government took the initiative to develop a One Data KSB based on mutual cooperation. Namely, the One Data program through the involvement of mutual cooperation agents. Gotong royong agents are tasked with assisting local governments in collecting data and developing data in each sector, region/level, starting from the lowest level (RT and Peliuk), Village/Kelurahan, District, to Regency with data indicators determined jointly between SKPD with society. However, this activity has not been able to run effectively, various obstacles and challenges have been faced, including (1) there is no OPD in charge of the One Data KSB specifically and there is an agreement on data indicators (one indicator) between SKPD (2) there is no technical guideline for the implementation of KSB One Data. (3) no data forum has been formed, at the village/kelurahan, sub-district, and district levels (4) there are still sectoral egos, weak coordination and synergy between SKPDs, and several other problems. Currently, accurate data is urgently needed to ensure and guarantee that policies, development programs, and public services are on target, effective, and efficient, as well as the fulfillment of targets and quality of the main goals of regional development. KSB One Data by working together is expected to be able to present accurate data, as well as accommodate data indicators based on local wisdom. So KSB One Data does not only support One Data Indonesia but also provides certainty regarding the achievement of development programs at the regional and village levels.

4.2 Does the commitment language/activities clearly justify relevance to OGP values?

Yes

Provide a brief explanation of your answer:

This program will support (1) the value of Government Openness, namely transparency, and accountability. The integration of up-to-date and open dataBy opening up data and making it sharable and reusable, governments can enable informed debate, better decision making, and the development of innovative new services. Technical specifications: Polici... will make it easier for the government to make policies that are more targeted and enable better community participation (2) accurate data guarantees certainty for the government, community, and related parties to carry out interventions, policies, programs, and activities according to objective facts. (3) accurate data and information facilitate monitoring and evaluation of development so that the government will be more open and accountable.

4.3 Please select one option that best describes the commitment:

A continuation of ongoing practice in line with existing legislation, policies, or requirements.

Provide a brief explanation of your answer:

This commitment is the West Sumbawa Regency Government’s effort to realize KSB One Data as a big house that summarizes sectoral data that is accurate in mutual cooperation based on local wisdom towards data synergy with One Data Indonesia.

4.4 Please select one option that best describes the commitment:

Is a positive change to a process, practice or policy but will not generate a binding or institutionalized change across government or specific institution(s).

Provide a brief explanation of your answer:

One of the stages in this commitment that can represent the intention of the West Sumbawa Regency Government is to form a One Data Forum at the Village/Kelurahan, District, and Regency Levels by involving Gotong Royong Agents as a slice of Commitment 1 and Commitment 2. So that it can be said that all Commitments in The Open Government Partnership Local Action Plan for West Sumbawa Regency are synergizing and collaborating with each other to contain the values of the Open Government Partnership, namely transparency, accountability, participation, and innovation.

4.5 Are there any recommended changes to the design of the commitment to help improve its implementation?

In realizing the one-data KSB, cross-sectoral support is certainly needed. KSB One Data is expected to become a storefront for West Sumbawa with accurate, fast, and accountable data presentation. Data availability, both macro data released by the West Sumbawa Regency Central Bureau of Statistics and sector data available in each OPD. The macro and sectoral data will provide convenience for the community and regional government in intervening in data-based regional programs. This will make it easier for the government to make policies.

5. Commitment :

Realizing Gotong Royong Posyandu as a Center for Service, Empowerment, and Development at the Community Level.

5.1 Is the commitment verifiable?

Yes

Provide a brief explanation of your answer:

So far, the space for community involvement in the development process has been more open in the planning process starting from the village to the national level, for example through the Development Planning Meeting (Musrenbang). Unfortunately, community involvement often only stops at that stage. The public has not been much involved in the process of program implementation, monitoring, and evaluation. Communities as beneficiaries of government programs should be directly involved to assess whether the program is useful, needs to be continued, reviewed, or must be stopped and replaced with a more appropriate program. This public assessment is not solely to ensure that development program activities have been carried out but is also a mechanism for assessing the impact of these programs as well as providing feedback to increase the efficiency and effectiveness of the use of public budgets. Community-Based Development Program Evaluation Mechanisms allow direct community involvement in assessing the impact and benefits of a development program. This is possible because the Community-Based Development Program Evaluation is carried out using the concept of community involvement in an open process between the community and the government. In the Evaluation of Community-Based Development Programs, there are structured discussions with policymakers, communities, and experts who can produce assessments and recommendations regarding programs that are already running.

5.2 Does the commitment language/activities clearly justify relevance to OGP values?

Yes

Provide a brief explanation of your answer:

This commitment is in accordance with the value of Government Openness, namely accountability and public participation in governance. Participation and involvement of the public in evaluating government programs will increase government accountability in carrying out development programs. In addition, this commitment supports government openness reform because it allows the public to have a voice in determining whether a program is feasible to continue, continue with improvements, or terminate.

5.3 Please select one option that best describes the commitment:

A continuation of ongoing practice in line with existing legislation, policies or requirements.

Provide a brief explanation of your answer:

This commitment talks about how the West Sumbawa Regency Government is trying to realize Posyandu Gotong Royong as a center for service, empowerment, and development at the community level called Peliuk.
So that each stage in this Commitment illustrates the synergy of roles between the main and supporting Regional Devices with representatives of civil society (Gotong Royong Agents) to jointly expand the scope of services at the Posyandu Gotong Royong, namely the health, education, economic, socio-cultural and even religious sectors.

5.4 Please select one option that best describes the commitment:

Is a positive change to a process, practice or policy but will not generate a binding or institutionalized change across government or specific institution(s).

Provide a brief explanation of your answer:

The stages in the commitment action plan fully describe the intentions and objectives of the West Sumbawa Regency Government regarding Posyandu Gotong Royong. One of them is the implementation of coordination and consolidation of services and types of Posyandu Gotong Royong services. This activity involves intervention program activities of Regional Officials not only from the health aspect but also covers other aspects such as economy, education, socio-culture, and others. With simultaneous and gradual coordination and consolidation according to the type of activity program.

5.5 Are there any recommended changes to the design of the commitment to help improve its implementation?

In order to optimize Posyandu Mutual Cooperation as a center for service, empowerment, and development. It is necessary to increase the level of cross-sectoral participation on a community basis so that posyandu gotong royong establishes patterns and systems in the village massively to create development at the village level and its presence is truly felt in the community. Some of the successes of posyandu gotong royong have had a significant impact on development in West Sumbawa district. So it takes several actors to continue to support the implementation of programs that are service, empowerment, and development at Posyandu Gotong Royong.